Ottawa Police Service BoardAgendaMeeting #:109Date:Monday, October 28, 2024Time: 4:00 P.m. - 5:00 P.m.Location:Electronic ParticipationMembers:Chair: Salim Fakirani, Mayor Mark Sutcliffe, Councillor Cathy Curry, Vice Chair: Marty Carr, Peter Henschel, and Dave Donaldson Habib Sayah, Acting Executive Directorhabib.sayah@ottawa.ca 1.Notices and meeting information for participants and members of the public 1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdfThis meeting may be viewed online on the Ottawa City Council YouTube Channel or viazoom https://us02web.zoom.us/j/81908115613 Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera items not subject to discussion; personal information disclaimer for correspondents and public speakers; and notices regarding minutes. Accessible formats and communication supports are available, upon request. Delegations wishing to address the Board during the delegation portion of the regular meetings may be heard with the approval of the Board. Requests must be made to the Executive Director and must include a written copy of the comments that will be presented. The deadline to register with all of your materials included is October 25 at noon. All requests to speak must be approved by the Board Chair and the subject matter must be within the jurisdiction of the Board.2.Confirmation of Agenda That the Ottawa Police Service Board confirm the agenda of the 28 October 2024 meeting.3.Confirmation of Minutes 3.1Minutes #106 of 23 September 2024 1.Draft Minutes 106- OPSB_Sep23_2024.pdfThat the Ottawa Police Service Board confirm Minutes #106 of the 23 September 2024 meeting.4.Committee Meetings: Reports from Committee Chairs & Minutes 4.1Finance and Audit Committee - Draft Minutes #28 of 18 October, 2024 1.Draft Public Minutes 28 Finance and Audit Committee_Oct18_2024.pdfThat the Ottawa Police Service Board receive this item for information.5.Declarations of Interest 6.Public Delegations The final public delegate list will be recorded as part of the final draft minutes for the October 28, 2024 meeting. 7.Inquiries 8.Items of Business 8.1Chair’s verbal report Chair's reportThat the Ottawa Police Service Board receive this report for information.8.2Chief’s verbal report Chief's reportThat the Ottawa Police Service Board receive this report for information.8.3Attendance at the Ontario Association of Police Service Boards’ Labour Relations Conference 1.3- OAPSB 2024 Labour Conference - Attendance F.pdfActing Executive Director 's reportThat the Ottawa Police Service Board approve the attendance of D. Donaldson and H. Sayah at the Ontario Association of Police Service Boards’ Labour Conference being held on November on 26 & 27, 2024.8.4Board Committee Appointments 1.4- Board Committee Appointments F.pdfActing Executive Director 's reportThat the Ottawa Police Service Board approve the appointment of C. Curry and D. Donaldson to the Policy and Governance Committee and the appointment of M. Carr to the Human Resources Committee.8.5Policy on the Appointment of Police Officers 1.5- Policy on the Appointment of Police Officers.pdf2.5a- Doc 1 - New_CR-X Appointment of Police Officers.pdfActing Executive Director 's reportThat the Ottawa Police Service Board approve the policy attached with this report.8.6Review of Board Policy BC-4 Restriction on Membership in Police Association 1.6- Review of Board Policy BC-4 Restriction on Membership in Police Association.pdf2.6a- Doc 1 -BC-4 – Restriction on membership in police association.pdf3.6b- Doc 2 -BC-4 – Restriction on membership in police association.pdfActing Executive Director 's reportThat the Ottawa Police Service Board approve the amended policy attached with this report, as recommended by the Board’s Human Resources Committee.8.7Policy on Assistance in the Provision of Policing 1.7- Policy on Assistance in the Provision of Policing.pdf2.7a - Doc 1 - New_CR-X Assistance in the provision of policing.pdf3.7b- Doc 2 Comparative Overview_Assistance Protocols.pdf4.7c- Doc 3 - IGM1 - Advisory Bulletin 1.1 - How Policing is Delivered - August 1, 2024.pdfActing Executive Director 's reportThat the Ottawa Police Service Board approve the amended policy attached with this report, as recommended by the Board’s Policy and Governance Committee.8.82025 Budget Consultation Summary Report 1.8- 2025 BUDGET CONSULTATION SUMMARY REPORT F.pdf2.8a- Document 1 - Advanis Police Service Benchmarks 2024 - OPS Focus.pdf3.8b-Document 2 - Advanis Police Service Benchmarks 2024 - OPS Comparing Downtown to Rest of Ottawa.pdf4.8c-Document 3 - Ottawa Police Service - Ottawa Ward Analysis Combined Report 2024.pdfChief’s reportThat the Ottawa Police Service Board receive this report for information.8.92025 Budget Directions and Timetable 1.9- 2025 BUDGET DIRECTIONS AND TIMETABLE F.pdfChief’s reportThat the Ottawa Police Service Board: Direct staff to prepare the 2025 Draft Operating and Capital Budgets based on a tax increase of no less than 2.9% and an estimated 1.5% increase in taxes resulting from growth in assessment base. Approve the 2025 budget review and approval time 8.10Appointment of Ottawa Police Service Officers 1.10- APPOINTMENT OF OTTAWA POLICE SERVICE OFFICERS F.pdfChief’s reportThat the Ottawa Police Service Board: Appoint the Ottawa Police Service police officers listed within this report, pursuant to Section 37(1)(c) of the Community Safety and Policing Act (CSPA). Issue a certificate of appointment as required by Section 83(4) of the CSPA. 8.11Complaints Report – Police Services Act, Community Safety and Policing Act and Special Investigations Unit Act: Third Quarter 2024 1.11 -COMPLAINTS REPORT POLICE SERVICES ACT COMMUNITY SAFETY AND POLICING ACT THIRD QUARTER 2024 F.pdfChief’s reportThat the Ottawa Police Service Board receive this report for information.8.12Safe Workplace Program Annual Report (October 2023 to September 2024) 1.12- SAFE WORKPLACE PROGRAM ANNUAL REPORT (OCTOBER 2023 TO SEPTEMBER 2024) F.pdf2.12a- Document One - Restoration Activities - SAFE WORKPLACE PROGRAM.pdf3.12b - Safe Workplace Program Update - October 28, 2024.pdfChief’s reportThat the Ottawa Police Service Board receive this report for information.8.13Legal Services Status Report – 2024 Third Quarter 1.13- Legal Services Status Report – 2024 Third Quarter.pdfBoard Solicitor's reportThat the Ottawa Police Service Board receive this report for information.8.14Outstanding Board Inquiries, Motions & Directions: October 2024 Report 1.14- Outstanding Inquiries Motions Directions October 2024 F .pdfActing Executive Director 's reportThat the Ottawa Police Service Board receive this report for information. 8.15Letters of Commendation: October 2024 1.15- LETTERS OF COMMENDATION OCTOBER 2024 F(1).pdfChief’s reportThat the Ottawa Police Service Board receive this report for information. 9.Other Business 10.In Camera Items In accordance with Section 44 of the Community Safety and Policing Act, 2019, the Ottawa Police Service Board will be meeting in a closed session prior to the public meeting to discuss items pertaining to the following subject matter: Update On Demonstrations and Event Management Lease Renewal Labour Relations Unit Report - Third Quarter 2024 Legal Services Report - Third Quarter 2024 Labour Relations Matter Labour Relations Matter Legal Matter Contract Negotiation Labour Relations Matter 11.Adjournment 12.Next Meeting Regular Meeting – Monday, November 25, 2024 - 4:00 PMNo Item Selected This item has no attachments.1.Draft Minutes 106- OPSB_Sep23_2024.pdf1.Draft Public Minutes 28 Finance and Audit Committee_Oct18_2024.pdf1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdf1.3- OAPSB 2024 Labour Conference - Attendance F.pdf1.4- Board Committee Appointments F.pdf1.8- 2025 BUDGET CONSULTATION SUMMARY REPORT F.pdf2.8a- Document 1 - Advanis Police Service Benchmarks 2024 - OPS Focus.pdf3.8b-Document 2 - Advanis Police Service Benchmarks 2024 - OPS Comparing Downtown to Rest of Ottawa.pdf4.8c-Document 3 - Ottawa Police Service - Ottawa Ward Analysis Combined Report 2024.pdf1.9- 2025 BUDGET DIRECTIONS AND TIMETABLE F.pdf1.10- APPOINTMENT OF OTTAWA POLICE SERVICE OFFICERS F.pdf1.11 -COMPLAINTS REPORT POLICE SERVICES ACT COMMUNITY SAFETY AND POLICING ACT THIRD QUARTER 2024 F.pdf1.12- SAFE WORKPLACE PROGRAM ANNUAL REPORT (OCTOBER 2023 TO SEPTEMBER 2024) F.pdf2.12a- Document One - Restoration Activities - SAFE WORKPLACE PROGRAM.pdf3.12b - Safe Workplace Program Update - October 28, 2024.pdf1.13- Legal Services Status Report – 2024 Third Quarter.pdf1.14- Outstanding Inquiries Motions Directions October 2024 F .pdf1.15- LETTERS OF COMMENDATION OCTOBER 2024 F(1).pdf1.5- Policy on the Appointment of Police Officers.pdf2.5a- Doc 1 - New_CR-X Appointment of Police Officers.pdf1.6- Review of Board Policy BC-4 Restriction on Membership in Police Association.pdf2.6a- Doc 1 -BC-4 – Restriction on membership in police association.pdf3.6b- Doc 2 -BC-4 – Restriction on membership in police association.pdf1.7- Policy on Assistance in the Provision of Policing.pdf2.7a - Doc 1 - New_CR-X Assistance in the provision of policing.pdf3.7b- Doc 2 Comparative Overview_Assistance Protocols.pdf4.7c- Doc 3 - IGM1 - Advisory Bulletin 1.1 - How Policing is Delivered - August 1, 2024.pdf