Ottawa Public Library Board Meeting
Agenda 38
Monday,
4 June 2018
5:00 p.m.
Champlain
Room
Julie Tremblay, Library Board Assistant
613-580-2424 x32169
[email protected]
Board Members:
Chair:
Tim Tierney
Vice-Chair: André Bergeron
Trustees: Steven Begg, Allan Higdon, Kathy Fisher, Catherine McKenney, Scott
Moffatt, Pamela Sweet, Marianne
Wilkinson
Accessible
formats and communication supports, as well as simultaneous interpretation in
both official languages, are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least
two (2)
business days in advance of the meeting to make a request.
That the Ottawa Public Library Board:
1. Receive the Implementation Plan for the Ottawa Public Library
and Library and Archives Canada Joint Facility, attached as Document 1.
2. Approve the Ottawa Public Library’s participation in the
partnership for the Ottawa Public Library and Library and Archives Canada
Joint Facility, as outlined in Document 1 and summarized in Document 2, and,
a) Delegate the authority
to the Chief Executive Officer of the Ottawa Public Library to negotiate,
finalize and execute the Governance Agreement: Ottawa Public Library and
Library and Archives Canada Joint Facility (“Governance Agreement”) on behalf
of the Ottawa Public Library Board;
b) Delegate the authority
to the City Manager of the City of Ottawa to amend the Governance Agreement,
as well as all related agreements, such as the Reciprocal and Co-Owners
Agreement, on behalf of both the City and the Ottawa Public Library Board,
based on the recommendations of the Executive Steering Committee, as outlined
in this report and in and in Document 1;
c) Direct the Project
Management Office to provide updates to the Ottawa Public Library Board as
each major project milestone is met, as described in Document 1.
3. Receive the Funding Strategy for Ottawa Public Library and
Library and Archives Canada Joint Facility project, as outlined in this
report and Document 1 and approve the following:
a) The contribution of
$1 million to the City’s share of the project from the Library Reserve Fund;
and,
b) That Part of Property
(A) being legally described as Lot 49, Registered Plan 3922, north Laurier
Avenue being all of Pin 04115-0102 containing an area of 920 m2 (9,903 square
feet) shown as Parcel 1, on Document 3 attached and known as 191 Laurier
Avenue West, be declared as surplus to Ottawa Public Library requirements and
that the rights for the disposal of the property be assigned to the City of
Ottawa, in accordance with the contractual and financial parameters outlined
in Document 1;
4. Delegate the authority to the General Manager of Recreation,
Culture and Facility Services Department of the City of Ottawa to negotiate,
finalize, and executive an agreement with Public Service and Procurement
Canada (PSPC) to provide district energy services to the Ottawa Public
Library and Library and Archives Canada Joint Facility, only on
recommendation from the Executive Steering Committee based on a positive
business case, as described in this report and outlined in Document 1.
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Note: 1. In Camera items are
not subject to public discussion or audience.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.