City Manager Hiring Panel

Agenda

Meeting #:

2

Date:

Friday, May 12, 2023

Time:

9:30 A.m. - 10:30 A.m.

Location:

Champlain Room, 110 Laurier Avenue West

Members:

• Chair: Mayor Mark Sutcliffe, 
• Councillor Catherine Kitts, 
• Councillor Shawn Menard, 
• and Councillor Tim Tierney 

Caitlin Salter MacDonald, Manager, Council and Committee Services
[phone], ext. 28136
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

CMHP Minutes 1 - February 3, 2023

4.

Office of the City Clerk

4.1

Process to Identify a Recommended Candidate – City Manager

File No. ACS2023-OCC-GEN-0006 – City-wide

• Report recommendations

  That at its meeting of May 12 and 19, 2023, and June 2 and 9, 2023, the City Manager Hiring Panel identify a recommended candidate for the position of City Manager in accordance with the process set out in this report, including the following:

  1. Receive the confidential long list of candidates and confidential interview guide provided by Odgers Berndtson, and direct Odgers Berndtson to make the necessary arrangements for the hiring panel to interview candidates selected by the hiring panel for the first round of interviews;
  2. Conduct the first round of interviews (virtual) with the selected candidates, and direct Odgers Berndtson to make the necessary arrangements for the hiring panel to interview candidates preferred by the hiring panel for the second round of interviews;
  3. Conduct the second round of interviews (in person) with the preferred candidates, and direct Odgers Berndtson to conduct reference and background checks on any preferred candidate(s) who may be recommended by the hiring panel; and
  4. Receive the results of any reference and background checks conducted by Odgers Berndtson, and identify the recommended candidate to be brought forward for City Council’s consideration and approval.

5.

Motion to Resolve in camera

• BE IT RESOLVED THAT the City Manager Hiring Panel resolve in camera pursuant to Procedure By-law 2022-410, Subsections 13(1)(b), personal matters about an identifiable individual, including staff and 13(1)(d) labour relations or employee negotiations, to undertake the process to identify a recommended candidate for the position of City Manager, including the following:

  • Friday, May 12, 2023: Receive the confidential long list of candidates and confidential interview guide provided by Odgers Berndtson, and direct Odgers Berndtson to make the necessary arrangements for the hiring panel to interview candidates selected by the hiring panel for the first round of interviews;
  • Friday, May 19, 2023: Conduct the first round of interviews (virtual) with the selected candidates, and direct Odgers Berndtson to make the necessary arrangements for the hiring panel to interview candidates preferred by the hiring panel for the second round of interviews;
  • Friday, June 2, 2023: Conduct the second round of interviews (in person) with the preferred candidates, and direct Odgers Berndtson to conduct reference and background checks on any preferred candidate(s) who may be recommended by the hiring panel; and
  • Friday, June 9, 2023: Receive the results of any reference and background checks conducted by Odgers Berndtson, and identify the recommended candidate to be brought forward for City Council’s consideration and approval; and.

  BE IT FURTHER RESOLVED that the hiring panel shall resume in open session to rise and report pursuant to Subsection 13 (8) of the Procedure By-law at or immediately preceding the next regular City Council meeting following the conclusion of the hiring panel’s deliberations.

6.

Adjournment