Special Meeting of the Ottawa Public
Library Board
Agenda 32
Thursday, 24 March 2022, 2:30 p.m.
Electronic Participation
This Meeting will be held through electronic
participation in accordance with Section 238 of the Municipal Act, 2001 and the
Ottawa Public Library Board Rules of Procedure By-law, 2018, as amended .
Persons wishing to provide comments on the agenda item contained herein should
refer to the process detailed in and attached to this agenda as an Appendix A.
Julie Tremblay,
Library Board Assistant
613-580-2424 x32169
[email protected]
Use the Library online:
·
Check
out our staff recommendations, all
on one page for you to explore.
·
Contact
InfoService by phone, email or chat
for help, or book a virtual 1:1 tutorial.
·
Sign up for a card here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Rawlson King, Harvey A. Slack,
Accessible
formats and communication supports, as well as simultaneous interpretation in
both official languages, are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least
two (2)
business days in advance of the meeting to make a request.
|
RECOGNITION OF
ANISHINĀBE ALGONQUIN TERRITORY
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Remote Participation Details
This particular meeting
will be hosted in Zoom. Public Delegations may
join the meeting by calling a toll-free telephone number or using Zoom software
on a computer or mobile device.
Members of the Board and
Required Ottawa Public Library (OPL) Staff
The Library Board
Assistant will send a Zoom link and password prior to the meeting to Members of
the Board, and staff who are required to participate.
Other OPL and Municipal
Staff, Media and General Public
Staff not participating in
the meeting, the media and the general public must view the meeting via the Ottawa Public Library’s YouTube
channel by clicking on: https://www.youtube.com/watch?v=PH7n25hWWn0
Public Delegations /
Submissions to the Board
There are several ways in
which the general public can provide submissions to the Board for the March 24
meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Thursday, March
24 will be provided to the Board members
prior to the meeting. Comments received after this time will be forwarded to
Board members as soon as possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Wednesday, March 23).
You may email [email protected] to have comments transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 10:00 a.m. on Thursday, March
24: Fill out a Request to Speak Form. To access the Request to Speak form, please copy
and paste the following URL into your browser: https://biblioottawalibrary.ca/en/request-speak-opl-board.” See details below on how to
participate remotely in the meeting this manner. If you wish to make a visual
presentation, please see further details below. Notwithstanding the deadlines noted
above, public delegations are requested to register as soon as possible in
order to facilitate an orderly registration process and meeting. Logistical
details will be provided upon confirmation of registration.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting, phone number from which they will be dialing
into the meeting and email address (if available). Registration is required so
that the
Library Board Assistant may provide Zoom meeting information to the speaker
prior to the meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already
done so. The following information is provided for your consideration and
guidance during remote participation in the meeting:
As
screen-sharing will not be enabled for participants during this meeting, those
delegates who wish to provide a visual presentation (PowerPoint or other) must
email it the Board email address at: [email protected]. Staff will share
your presentation from their screen as you speak, and advance through it as
needed. Please let staff know when to advance by verbally saying “next slide”
or “scroll down” and note that there may be a delay of a few seconds. In order
to allow sufficient time for set-up and testing in advance of the meeting start
time, those who wish to provide visual presentations are required to
register to speak and provide those materials to the Board Assistant prior to 11:00
a.m. on Thursday, March 24.