Ottawa Public Library Board Meeting
Agenda 19
Tuesday, 3 November 2020, 5:00 p.m.
Electronic Participation
This meeting will be held through
electronic participation in accordance with Section 238 of the Municipal Act,
2001 as amended by Bill 197, the COVID-19 Economic Recovery Act, 2020.
This Meeting is available on Zoom:
https://bit.ly/3jzHc7F
Or by phone: +1 647 558 0588
Meeting ID: 972 4522 5108
Passcode: 803583
Persons wishing to
provide comments on any of the items contained herein should refer to the
process detailed and attached to this agenda as Appendix A.
Julie Tremblay, Library Board
Assistant
613-580-2424 x32169
[email protected]
You can use the Library
online:
·
Visit
the OPL website and our new Isolation Recreation section for regularly updated
eContent, news and resources for children, teens, and adults.
·
Contact
InfoService by phone or email for help
or to gain access to OPL’s eContent with your temporary card.
·
Sign up for a temporary
card here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Carol Anne Meehan, Harvey A. Slack, Tim Tierney
Accessible formats and communication
supports, as well as simultaneous interpretation in both official languages,
are available for any specific agenda item. Please contact the OPL Board at [email protected] at least
two (2)
business days in advance of the meeting to make a request.
That the Ottawa Public
Library Board receive this presentation for information.
|
Please refer to the 13
October 2020 OPL Board Meeting for the document.
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That
the Ottawa Public Library Board approve the OPL Board Rules of Procedure
By-law amendments as further described in this report.
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That the Ottawa Public
Library Board approve the 2021 regular meeting schedule as proposed in
Document 1.
|
That the Ottawa Public
Library Board approve the exploration of library services in the Carlington
community, and direct staff to report back by Q3 2021, as further described
in this report.
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Report to be tabled at
meeting.
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That,
at its meeting of November 3, 2020, the Board:
1. Receive
and table the 2021 Draft Budget for Ottawa Public Library and four-year
capital forecast; and,
2. Direct
staff to forward the 2021 Draft Budget for Ottawa Public Library to Ottawa
City Council on November 4, 2020 as part of City Council’s tabling of the
City of Ottawa 2021 Draft Operating and Capital budget; and,
That,
at its meeting of December 1, 2020, the Board:
3. Approve
the 2021 Draft Budget for Ottawa Public Library; and,
4. Upon
the Ottawa Public Library Board’s approval of the 2021 Draft Budget, direct
staff to forward the report to Ottawa City Council, for consideration on
December 9, 2020 as part of the City Council’s approval of the City of Ottawa
2021 Draft Operating and Capital budget.
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
The City of Ottawa and the
Ottawa Public Library continue to take COVID-19 seriously, and in following the
advice of provincial and federal governments, are making significant changes to
services and programming to help protect health and wellbeing of the community.
City Hall is temporarily closed to help stop the spread of COVID-19. In person
Committee, Board, and Council meetings have been cancelled. Such meetings, as
warranted, will be held electronically until further notice. For more
information about service disruptions, please visit the City of Ottawa’s
COVID-19 webpage: https://ottawa.ca/en/health-and-public-safety/covid-19-ottawa
Appendix
A – Public participation details
Public Delegations
City Hall is temporarily
closed to help stop the spread of COVID-19. Although in-person Board, Committee
and Council meetings have been cancelled, there are several ways in which the
general public can provide submissions to the Board for the November 3 meeting,
as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday,
November 3 will be provided to the Board members prior to the meeting. Comments
received after this time will be forwarded to Board members as soon as
possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Monday, November 2).
You may call the Board Assistant at 613-580-2424, x32169 to have comments
transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 1:00 p.m. on Tuesday, November
3: Fill out a
Request to speak form.
See details below on how to participate remotely in the meeting this manner. If
you wish to make a visual presentation, please see further details below. Notwithstanding the
deadlines noted above, public delegations are requested to register as soon as
possible in order to facilitate an orderly registration process and meeting.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting, or the phone number from which they will be
dialing into the meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so. The following information is
provided for your consideration and guidance during remote participation in the
meeting:
o
As screen-sharing will not be enabled for participants during this
meeting, those delegates who wish to provide a visual presentation (PowerPoint
or other) must email it the Board email address at: [email protected] prior to the
start of the meeting. Staff will share your presentation from their screen as you speak.
Therefore, in order to allow sufficient time for set-up and testing in advance
of the meeting start time, those who wish to provide visual presentations are
required to register to speak and provide those materials to the Board
Assistant prior
to 4:00 p.m. on Monday, November 2.
Logistical Details:
·
When you join the meeting, either by phone or online, you will be
admitted in as an attendee. You will not be greeted upon joining the call. You
will be able to hear the meeting and see the active speaker (if you have video
capability), but your microphone will be muted until it is your turn to speak. You
must be on mute prior to when you are called on to speak, in order to prevent echoes.
Please note there may be a short delay when accessing meeting.
·
If you join the Zoom
meeting through your phone, please Do not put the phone on hold at any time,
as this will result in broadcasting “hold music” online once your mic function
is unmuted.
·
To optimize call
quality when using a laptop, a headset with microphone is best if available to
you; otherwise, whether using your laptop microphone or cellular phone, please
speak directly into the receiver and do not use speaker phone.
·
If you
are
having technical difficulties on November 3, you may contact the Board email
address at: [email protected].
·
Please note that if you enable
your camera, you will appear to meeting participants in the Zoom meeting.
·
Public
Delegations will be
provided five (5) minutes in which to make their comments once called
upon to speak. Questioning
of / debate with the members (or staff) is not permitted. If you have
questions, you may state them during your five minutes. Your comments must be
directly related to the content of the report(s) to which you are speaking. The
Board members may choose to ask you follow-up questions following your remarks,
comment, or ask staff to respond to what you have said.
§
When your five minutes are up
and after answering any questions that may be directed to you, the Moderator
will mute you and you can continue to follow along via the Zoom meeting.