Joint Planning and Housing Committee and the Agriculture and Rural Affairs Committee

Agenda

Meeting #:

01

Date:

Tuesday, May 30, 2023

Time:

9:30 A.m. - 11:30 A.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Members:

• Planning and Housing Committee Chair: Councillor Jeff Leiper, 
• Planning and Housing Committee Vice-chair: Councillor Glen Gower, 
• Agriculture and Rural Affairs Committee Chair: Councillor George Darouze, 
• Agriculture and Rural Affairs Committee Vice-Chair: Councillor Clarke Kelly, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Theresa Kavanagh, 
• Councillor Laine Johnson, 
• Councillor Tim Tierney, 
• Councillor Ariel Troster, 
• Councillor Riley Brockington, 
• Councillor Catherine Kitts, 
• Councillor David Brown, 
• and Councillor Wilson Lo 

Kelly Crozier, Committee Coordinator
[phone], ext. 16875
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on Wednesday, June 14, 2023 in Joint Planning and Housing and Agriculture and Rural Affairs Committee Report 1.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Monday, May 29, 2023, and the deadline to register to speak by email is 8:30 am on Tuesday, May 30, 2023.

2.

Declarations of Interest

3.

Planning, Real Estate and Economic Development Department

3.1

Bill 109 Implementation Phase 2

ACS2023-PRE-GEN-0004 - City Wide

• Report recommendation(s)

  That Planning and Housing Committee and Agriculture and Rural Affairs Committee recommend Council:

  1. Receive for information the update on the internal process changes undertaken since July 6, 2022 and proposed to be undertaken as part of Bill 109 Implementation Phase 2 contained in this report; 
  2. Approve the amendments to the Pre-Consultation By-law 2009-320, as per Document 1 attached to this report, to introduce a Multi-tiered Pre-Consultation Process;
  3. Approve the amendments to the Development Application Study Policy By law 2022-254, attached as Document 2 to this report;
  4. Approve the amendments to the Public Notification and Consultation Policy, attached as Document 3 to this report;
  5. Approve the amendments to the Planning Fees By-law 2023-139, attached as Document 4 to this report;
  6. Receive for information, an update on future amendments to the Site Plan Control By-law;
  7. Direct Staff to report back to Council via report with an Official Plan Amendment to explicitly define the types of applications that can be classified as minor zoning by-law amendments to set the stage for a future delegation of authority; 
  8. Approve the following amendments with respect to the Council and Committee governance processes, Terms of Reference, and the Procedure By-law, attached as Document 5, and as described in this report:
     1. Schedule Council and Planning and Housing Committee meetings bi weekly on alternating Wednesdays, and that additional meetings  scheduled during traditional legislative breaks in January, March break, July, August, and December, be convened as special meetings, if required, to consider any Zoning By-law amendments or any other time-sensitive items approved by the Chair;
     2. Enact Zoning By-law Amendments (ZBLA) and Official Plan Amendment (OPA) by-laws at the same day as the policy report is before Council;
     3. Publish Zoning By-law Amendment reports six (6) calendar days before Committee; and
     4. Enable all zoning matters in any area of the city to have the ability to be considered at Planning and Housing Committee, allowing a rural zoning file to go to Planning and Housing Committee instead of Agriculture and Rural Affairs Committee should there be a time pressure to meet the provincially imposed deadline.
  9. Approve that Bill 109 timeline data be reported to Council annually through the Planning, Real Estate and Economic Development’s Year-End Report.

3.2

Provincial Legislation Resource Impact Report

ACS2023-PRE-GEN-0005 - City Wide

• Report Recommendation(s)

  That the joint Planning and Housing Committee and Agriculture and Rural Affairs Committee recommend Council:

  1. Approve a Planning Services Fee Adjustment to fund 32 full-time equivalent (FTE) positions at an approximate cost of $1,112,500 for 2023, as per Document 1;
  2. Approve the addition of five new temporary full-time equivalent (FTE) positions at an approximate cost of $160,000 for 2023, from within existing resources; and
  3. Approve the conversion of two existing temporary positions into permanent full-time equivalent (FTE); and
  4. Direct staff to monitor the Zoning By-law Amendment and Site Plan Control application timelines and report back to Council in Q3 2024 or sooner with a status update.

3.3

Planning, Real Estate and Economic Development Department 2022 Delegated Authority Report

ACS2023-PRE-GEN-0002 - City Wide

• Report Recommendation(s)

  That Planning and Housing Committee and Agriculture and Rural Affairs, receive this report for information. 

4.

In Camera Items

5.

Notices of Motions (For Consideration at Subsequent Meeting)

6.

Inquiries

7.

Other Business

8.

Adjournment