Ottawa Board of Health

Agenda

Meeting #:

10

Date:

Monday, April 15, 2024 at 5:00 P.m. - 7:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair Catherine Kitts, 
• Vice-Chair Tammy DeGiovanni, 
• Member Elyse Banham, 
• Member Brent Bauer, 
• Member Danielle Brown-Shreves, 
• Member Marty Carr, 
• Member Sabrina Chung, 
• Member Laura Dudas, 
• Member Glen Gower, 
• Member Theresa Kavanagh, 
• and Member Rawlson King 

Casey Whiticar, Board Secretary
[phone]
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Please see the attached document for public notices and meeting information, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; processes and timelines for written and oral submissions; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Announcements / Ceremonial Activities

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

• Confirmation of minutes of the meeting of February 12, 2024.

7.

Communications 

Two communication items have been received (held on file with the Board of Health Secretary).

8.

Motion to Introduce Reports

• BE IT RESOLVED THAT the Confirmation of the Appoint Board of Health Secretary, the Chair of the Board of Health Verbal Report, the Medical Officer of Health Verbal Report, the OPH Adapted Inspection Program Approach, the Emergency Management at Ottawa Public Health - Annual Update, the Board of Health Governance - 2023 Review and Updates, the Delegation of Authority - Contracts Awarded for the Period of July 1 to December 13, 2018, the 2023 Operating and Capital Budget Year-end Results – Board of Health for the City of Ottawa Unit Status Report, the Ontario Ministry of Health Accountability and Reporting Requirements - Q3 and Q4 2023 Standard Activity Report, the Attendance at aIPHa AGM and Conference, and the Call for Board of Health Nominations – Association of Local Public Health Agencies’ (alPHa) Board of Directors be received and considered.

8.1

Appoint Board of Health Secretary

• WHEREAS, pursuant to Section 2 of the Procedure by-law (being by-law no. 2011-1, as amended), the Board is required to appoint a Secretary of the Board of Health, with specific responsibilities under the Procedural By-law; 

  AND WHEREAS Diane Blais, Secretary of the Board of Health, recently retired; 

  AND WHEREAS Casey Whiticar is available to fulfill the role of Board Secretary for the Board of Health of the City of Ottawa health unit; 

  THEREFORE BE IT RESOLVED THAT the Board of Health for the City of Ottawa Health Unit approve the appointment of Casey Whiticar as the Secretary of the Ottawa Board of Health and authorize her to delegate any of her powers, duties and/or functions as Ottawa Board of Health Secretary to colleagues as necessary. 

8.2

Chair of the Board of Health Verbal Report

File ACS2024-OPH-BOH-0006 – City-wide

• That the Board of Health for the City of Ottawa Health Unit receive this verbal report for information.

8.3

Medical Officer of Health Verbal Report

File ACS2024-OPH-MOH-0002 – City-wide

• That the Board of Health for the City of Ottawa Health Unit receive this verbal report for information.

8.4

Ottawa Public Health Adapted Inspection Program Approach

File ​ACS2024-OPH-EHI-0001 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit: 

  1. ​​That the Board of Health receive information about Ottawa Public Health’s adapted Inspection Program for 2024 as outlined in this report and attached Document 1;
  2. AND THAT the Board of Health direct staff to report back on the Inspection Program, upon receiving the new Ontario Public Health Standards (OPHS) and Protocols;
  3. AND THAT, the Chair of the Board of Health send a letter to the Minister of Health requesting that the Ministry of Health institute permanent annual base funding for the Public Health Inspector practicum program and convey the need to review the funding formula alongside the review of the OPHS to grow capacity for inspection.

8.5

Emergency Management at Ottawa Public Health - Annual Update

File ACS2024-OPH-EHI-0002 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit receive this report for information. 

8.6

Board of Health Governance – 2023 Review and Updates

File ACS2024-OPH-BOH-0007 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit: 

  1. Approve updates to the Board of Health Procedure By-law, as described in this report and detailed in Document 1;  AND
  2. Approve updates to the Board of Health Delegation of Authority By-law, as described in this report and detailed in Document 2; AND
  3. Approve updates to the Board of Health Code of Conduct, as described in this report and detailed in Document 3.​ 

8.7

Delegation of Authority – Contracts Awarded for the Period of July 1 to December 31, 2023

File ACS2024-OPH-BOH-0008 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit receive this report for information.​​​ 

8.8

2023 Operating and Capital Budget Year-end Results – Board of Health for the City of Ottawa Unit Status Report

File ACS2024-OPH-BDS-0001 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit receive the 2023 operating and capital budget year-end results for information.​ 

8.9

Ontario Ministry of Health Accountability and Reporting Requirements – Q3 and Q4 2023 Standard Activity Report

File ACS2024-OPH-QES-0001 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit receive this report for information.​​

8.10

Attendance at aIPHa AGM and Conference

File ASC2024-OPH-BOH-0009 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit approve the attendance of Chair Kitts at the Association of Local Public Health Agencies’ (alPHa) 2024 Annual General Meeting and Conference and Board of Health Section Meeting, to be held June 5-7, 2024 in Toronto.

8.11

Call for Board of Health Nominations - Association of Local Public Health Agencies' (alPHa) Board of Directors

File ACS2024-OPH-BOH-0010 – City-wide

• THAT the Board of Health for the City of Ottawa Health Unit support the nomination of Vice Chair DeGiovanni to serve as a Director on the Board of Directors for the Association of Local Public Health Agencies’ (alPHa), for a two-year term (2024-2026) representing the East Region. 

9.

Information Previously Distributed

10.

Motion to Adopt Reports

• BE IT RESOLVED THAT the Confirmation of the Appoint Board of Health Secretary, the Chair of the Board of Health Verbal Report, the Medical Officer of Health Verbal Report, the OPH Adapted Inspection Program Approach, the Emergency Management at Ottawa Public Health - Annual Update, the Board of Health Governance - 2023 Review and Updates, the Delegation of Authority - Contracts Awarded for the Period of July 1 to December 13, 2013, the 2023 Operating and Capital Budget Year-end Results – Board of Health for the City of Ottawa Unit Status Report, the Ontario Ministry of Health Accountability and Reporting Requirements - Q3 and Q4 2023 Standard Activity Report, the Attendance at aIPHa AGM and Conference, and the Call for Board of Health Nominations – Association of Local Public Health Agencies’ (alPHa) Board of Directors be received and adopted.

11.

Motions Requiring Suspension of the Rules of Procedure

12.

Notices of Motions (For Consideration at Subsequent Meeting)

13.

Confirmation By-law

BE IT RESOLVED THAT Confirmation By-law no. 2024-2, a by-law of the Board of Health for the City of Ottawa Health Unit to confirm the proceedings of the Ottawa Board of Health at its meeting of April 15, 2024, be read and passed.

14.

Inquiries

15.

Adjournment

16.

Next Meeting

Monday, June 17, 2024 - 5:00 PM