Election Compliance Audit Committee

Agenda

Meeting #:

3

Date:

Friday, December 08, 2023

Time:

11:00 A.m. - 7:00 P.m.

Location:

Electronic Participation

Members:

• Timothy Cullen (Chair), 
• Catherine Bergeron (Vice-Chair), 
• Nahie Bassett, 
• Imad Eldahr, 
• and Michael McGoldrick 

Eric Pelot, Committee Coordinator
[e-mail], [phone], ext. 22953

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; personal information disclaimer for correspondents and public speakers (only “designated persons” shall be permitted to make submissions to the Committee); notice regarding minutes; and hybrid participation details.

Accessible formats and communication supports are available, upon request.

Unredacted versions of applications for compliance audits, and any written submissions to Committee, are available for public inspection at the City of Ottawa Elections Office during regular business hours in accordance with the Municipal Elections Act, 1996.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

ECAC Minutes 2 – July 31, 2023

4.

Office of the City Clerk

4.1

City Clerk’s report with respect to an apparent contravention of contribution limits under the Municipal Elections Act, 1996 for the 2022 Municipal Elections – Janet Foley

File No. ACS2023-OCC-GEN-0016 – City-wide

• Report recommendation(s)

  That the Election Compliance Audit Committee consider this report and decide whether to commence a legal proceeding against Contributor Janet Foley for apparent contravention of the contribution limits under the Municipal Elections Act, 1996.

4.2

City Clerk’s report with respect to an apparent contravention of contribution limits under the Municipal Elections Act, 1996 for the 2022 Municipal Elections – Jennifer Kwong

File No. ACS2023-OCC-GEN-0017 – City-wide

• Report recommendation(s)

  That the Election Compliance Audit Committee consider this report and decide whether to commence a legal proceeding against Contributor Jennifer Kwong for apparent contravention of the contribution limits under the Municipal Elections Act, 1996.

4.3

Appointment of external licensed auditor to conduct an election compliance audit of Candidate Doug Thompson of Ward 20 Osgoode from the 2022 Municipal Elections

File No. ACS2023-OCC-GEN-0014 – City-wide 

• Report recommendation(s)

  That the Election Compliance Audit Committee:

  1. Approve the appointment of an external licensed auditor to conduct an election compliance audit of the campaign finances of Candidate Doug Thompson of Ward 20 Osgoode from the 2022 Municipal Elections, as outlined in this report;
  2. Delegate the authority to finalize the contract and audit plan to the City Clerk or his designate, in consultation with the Committee’s legal counsel, as outlined in this report.

4.4

Appointment of external licensed auditor to conduct an election compliance audit of Third Party Advertiser Horizon Ottawa from the 2022 Municipal Elections

File No. ACS2023-OCC-GEN-0015 – City-wide 

• Report recommendation(s)

  That the Election Compliance Audit Committee:

  1. Approve the appointment of an external licensed auditor to conduct an election compliance audit of the campaign finances of Third Party Advertiser Horizon Ottawa from the 2022 Municipal Elections, as outlined in this report;
  2. Delegate the authority to finalize the contract and audit plan to the City Clerk or his designate, in consultation with the Committee’s legal counsel, as outlined in this report.

4.5

Report from the City Clerk with respect to the review of contributions to candidates and registered third party advertiser’s supplementary financial statements filed under the Municipal Elections Act, 1996 for the 2022 Municipal Elections

File No. ACS2023-OCC-GEN-0018 – City-wide 

• Report recommendation(s)

  That the Election Compliance Audit Committee receive this report for information. 

5.

Inquiries

6.

Other Business

7.

Adjournment

Next Meeting: To be scheduled as required within the timelines prescribed by the Municipal Elections Act, 1996, should compliance audit application(s) or auditor report(s) be received.