Ottawa Public Library Board Meeting
Agenda 17
Tuesday,
8 September 2020, 5:00 p.m.
Electronic Participation
This meeting will be held through
electronic participation in accordance with Section 238 of the Municipal Act,
2001 as amended by Bill 197, the COVID-19 Economic Recovery Act, 2020.This Meeting is available
on Zoom:
https://zoom.us/j/92325897917?pwd=ZzNJYzhYMGMrVy9TTUxUdDBDS01SZz09
Or by phone: +1 647 558 0588
Meeting ID: 923 2589 7917
Passcode: 321615
Persons wishing to
provide comments on any of the items contained herein should refer to the
process detailed and attached to this agenda as Appendix A.
Julie Tremblay, Library Board
Assistant
613-580-2424 x32169
[email protected]
You can use the Library
online:
·
Visit
the OPL website and our new Isolation Recreation section for regularly updated
eContent, news and resources for children, teens, and adults.
·
Contact
InfoService by phone or email from
Monday to Saturday, 10 am to 5 pm, for help or to gain access to OPL’s eContent
with your temporary card.
·
Sign up for a temporary
card here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Carol Anne Meehan, Harvey A. Slack, Tim Tierney
Accessible formats and communication
supports, as well as simultaneous interpretation in both official languages,
are available for any specific agenda item. Please contact the OPL Board at [email protected] at least
two (2)
business days in advance of the meeting to make a request.
That the Ottawa Public
Library Board receive this presentation for information.
|
That the Ottawa Public
Library approve the creation of an Order of Friendship Ad hoc Committee,
composed of Trustees Carol Anne Meehan and Harvey A. Slack.
|
That the Ottawa Public
Library Board:
1. Approve the 2020
Board Work Plan (Document 1);
2. Approve the
creation of a Governance Ad hoc Committee of the 2019 – 2022 OPL Board,
composed of two trustees (Allan Higdon and Harvey A. Slack); and,
3. Receive the 2020
Corporate Work Plan (Document 2) for information
|
That the Ottawa Public
Library Board receive the 2020 second quarter financial reports.
|
That the Ottawa Public
Library Board receive this report for information.
|
That the Ottawa Public
Library Board move in camera in accordance with section 16.1 (4)(b) of the
Public Libraries Act, to consider personal matters about an identifiable
individual, with respect to the mid year review for the Chief Executive
Officer.
|
|
INFORMATION PREVIOUSLY
DISTRIBUTED
|
Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal contact
information) will form part of the public record and be made available to the
Ottawa Public Library Board and the public.
Appendix A – Public participation details
Public Delegations
City Hall is temporarily
closed to help stop the spread of COVID-19. Although in-person Board, Committee
and Council meetings have been cancelled, there are several ways in which the
general public can provide submissions to the Board for the September 8
meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday,
September 8 will be provided to the Board members prior to the meeting.
Comments received after this time will be forwarded to Board members as soon as
possible.
b)
Submit verbal comments
in advance of the meeting (Prior to 4:00 PM on Monday, September 7). You may
call the Board Assistant at 613-580-2424, x32169 to have comments transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 1:00 p.m. on Tuesday, September
8: Fill out a
Request to speak form.
See details below on how to participate remotely in the meeting this manner. If
you wish to make a visual presentation, please see further details below. Notwithstanding the
deadlines noted above, public delegations are requested to register as soon as
possible in order to facilitate an orderly registration process and meeting.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting, or the phone number from which they will be dialing
into the meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so. The following information is
provided for your consideration and guidance during remote participation in the
meeting:
o
As screen-sharing will not be enabled for participants during this
meeting, those delegates who wish to provide a visual presentation (PowerPoint
or other) must email it the Board email address at: [email protected] prior to the
start of the meeting. Staff will share your presentation from their screen as you speak.
Therefore, in order to allow sufficient time for set-up and testing in advance
of the meeting start time, those who wish to provide visual presentations are
required to register to speak and provide those materials to the Board
Assistant prior
to 4:00 p.m. on Monday, September 7.
Logistical Details:
·
When you join the meeting, either by phone or online, you will be
admitted in as an attendee. You will not be greeted upon joining the call. You
will be able to hear the meeting and see the active speaker (if you have video
capability), but your microphone will be muted until it is your turn to speak. You
must be on mute prior to when you are called on to speak, in order to prevent echoes.
Please note there may be a short delay when accessing meeting.
·
If you join the Zoom
meeting through your phone, please Do not put the phone on hold at any time,
as this will result in broadcasting “hold music” online once your mic function
is unmuted.
·
To optimize call
quality when using a laptop, a headset with microphone is best if available to
you; otherwise, whether using your laptop microphone or cellular phone, please
speak directly into the receiver and do not use speaker phone.
·
If you
are
having technical difficulties on June 23, you may contact the Board email
address at: [email protected].
·
Please note that if you enable
your camera, you will appear to meeting participants in the Zoom meeting.
·
Public
Delegations will be
provided five (5) minutes in which to make their comments once called
upon to speak. Questioning of / debate with the members (or staff) is not
permitted. If you have questions, you may state them during your five minutes.
Your comments must be directly related to the content of the report(s) to which
you are speaking. The Board members may choose to ask you follow-up questions
following your remarks, comment, or ask staff to respond to what you have said.
§
When your five
minutes are up and after answering any questions that may be directed to you,
the Moderator will mute you and you can continue to follow along via the Zoom
meeting.