Ottawa Public Library Board

Agenda

Meeting #:
39
Date:
Time:
-
Location:
Electronic Participation
Trustees :
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Trustee Steven Begg, 
  • Trustee Riley Brockington, 
  • Trustee Mary-Rose Brown, 
  • Trustee Allan Higdon, 
  • Trustee Catherine Kitts, 
  • Trustee Rawlson King, 
  • and Trustee Harvey A. Slack

Julie Tremblay, Library Board Assistant
(613) 580-2424, ext. 32169
Board@BiblioOttawaLibrary.ca

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.1 - Notices - Meeting Information - EN.pdf
2.1 - Notices - Renseignements concernant la réunion - FR.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.
Recognition of Anishinābe Algonquin Territory

 

3.
Roll Call

 

4.
Regrets

 

5.
Declarations of Interest

 

6.
Confirmation of Minutes

 

7.
Communications

 

8.
Chair's Verbal Update

 

9.
Chief Librarian and Chief Executive Officer's Report

 

10.
Reports

 

10.1
Hours of Operation - 2022 Survey Results

This item has attachments. 
1.10.1 - Hours of Operation Survey Results.pdf
2.10.1 - Document 1 - 2022 OPL Cardholder Survey Report and Tabulations.pdf
3.10.1 - Document 2 - 2022 OPL General Population Survey Report and Tabulations.pdf
4.10.1 - Document 3 - 2022 OPL Cardholder Open Ended.pdf

File number: OPLB-2022-1108-10.1


Report recommendations


That the Ottawa Public Library (OPL) Board:

  1. Receive this report for information;
  2. Approve no further expansion of hours of operation on public holidays; and,
  3. Direct staff to report back by Q3 2023 regarding any further recommended changes to hours of operation.

10.2
Facilities Framework

This item has attachments. 
1.10.2 - Facilities Framework Report.pdf
2.10.2 - Document 1 - Facilities Framework Consultation Summary.pdf
3.10.2 - Document 2 - Facilities Framework.pdf

File number: OPLB-2022-1108-10.2


Report recommendations


That the Ottawa Public Library Board:

  1. Receive the summary report on the outcome of public engagement;
  2. Receive the revised Facilities Framework;
  3. Approve the final Facilities Framework; and,
  4. Direct staff to complete an assessment of library facility gaps and to report back to the Board no later than Q3 2023.

10.3
Ottawa Public Library Board Rules of Procedure By-law, Policy Framework, and Policies

This item has attachments. 
1.10.3 - OPL Board Rules of procedure By-law, policy framework and policies.pdf
2.10.3 - Document 1 - OPLB Rules of Procedure By-law REVISED.pdf
3.10.3 - Document 2 - Policy Framework.pdf
4.10.3 - Document 3 - OPLB Policy Framework - Revisions Table.pdf
5.10.3 - Document 4 - 001 OPLB Roles and Responsibilities of the Board and Trustees.pdf
6.10.3 - Document 5 - 002 OPLB Delegation of Authority.pdf
7.10.3 - Document 6 - 003 OPLB Trustee Orientation and Continuing Education REVISED.pdf
8.10.3 - Document 7 - 004 OPLB Trustee Conduct REVISED.pdf
9.10.3 - Document 8 - 005 OPLB Trustee Attendance.pdf
10.10.3 - Document 9 - 006 OPLB Trustee Inquiries.pdf
11.10.3 - Document 10 - 007 OPLB Trustee Expense Reimbursement.pdf
12.10.3 - Document 11 - 008 OPLB Fundraising and Donations.pdf
13.10.3 - Document 12 - 009 OPLB Roles and Responsibilities of the CEO.pdf
14.10.3 - Document 13 - 010 OPLB CEO Reporting and Board Monitoring.pdf
15.10.3 - Document 14 - 011 OPLB CEO Performance Management.pdf
16.10.3 - Document 15 - 012 OPLB Board CEO Relationship.pdf
17.10.3 - Document 16 - 013 OPLB Commemorative Naming.pdf
18.10.3 - Document 17 - 014 OPLB Board Legislative Agenda.pdf
19.10.3 - Document 18 - 015 OPLB Board Evaluations and Governance Reviews.pdf
20.10.3 - Document 19 - 016 OPLB Board Succession Planning.pdf
21.10.3 - Document 20 - 017 OPLB Board Role in Advocacy.pdf
22.10.3 - Document 21 - 018 OPLB CEO Succession Planning.pdf
23.10.3 - Document 22 - 019 OPLB Order of Friendship.pdf
24.10.3 - Document 23 - 020 OPLB Official Languages.pdf
25.10.3 - Document 24 - 021 OPLB Election-Related Resources.pdf
26.10.3 - Document 25 - 022 OPLB Sponsorship Policy REVISED.pdf

File number: OPLB-2022-1108-10.3


Report recommendations


That the Ottawa Public Library Board:

  1. Approve the OPL Board Rules of Procedure By-law amendment as further described in this report; and,
  2. Approve the OPL Board Policy Framework and policies (Document 1 to 25)

10.4
2019-2022 Term of Board Key Achievements and Legacy Report

This item has attachments. 
1.10.4 - 2019-2022 Term of Board Key Achievements and Legacy Report.pdf

File number: OPLB-2022-1108-10.4


Report recommendations


That the Ottawa Public Library (OPL) Board:

  1. Receive this report for information; and,
  2. Disband the COVID-19 and Intellectual Freedom Ad hoc Committees.

10.5
Third Quarter 2022 Financial Status Report

This item has attachments. 
1.10.5 - 2022 Q3 Financial Status Report.pdf
2.10.5 - Appendix A - 2022 Q3 Operating Financial Report.pdf
3.10.5 - Appendix B - 2022 Q3 Forecast Report.pdf
4.10.5 - Appendix C - 2022 Q3 External Funds Report.pdf
5.10.5 - Appendix D - 2022 Q3 Trust Fund Report.pdf
6.10.5 - Appendix E - 2022 Q3 Library Board Operating Report.pdf
7.10.5 - Appendix F - 2022 Q3 Capital Report.pdf

File Number: OPLB-2022-1108-10-5


Report Recommendation


That the Ottawa Public Library Board receive the 2022 third quarter financial reports.

11.
In Camera Items

 

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve in camera pursuant to 16.1  (4)(d) labour relations or employee negotiations with respect to Job Reclassification.

12.
Information Previously Distributed

 

13.
Inquiries

 

14.
Adjournment

 

15.
Next Meeting

 

Tuesday, 13 December 2022 (Held)

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