Finance and Corporate Services Committee

Agenda

Meeting #:

18

Date:

Tuesday, October 01, 2024

Time:

9:30 A.m. - 10:30 A.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Tim Tierney, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• and Councillor George Darouze 

Melinda Aston, Committee Coordinator,
[phone], ext. 21838
melinda.astonottawa.ca

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 16 October 2024 in Finance and Corporate Services Committee Report 18.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Friday, 27 September 2024, and the deadline to register to speak by email is 8:30 am on Tuesday, 1 October 2024.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

FCSC Minutes 17 – 16 September 2024

4.

Finance and Corporate Services Department

4.1

Uncollectible Taxes Under Section 354 of the Municipal Act, 2001

File No. ACS2024-FCS-REV-0005 – Citywide

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend that Council approve taxes totalling $564,254 be written-off from the tax roll in accordance with the provisions of Section 354 of the Municipal Act, 2001, plus any related interest and fees for the properties listed on Document 1. The City has budget allocated for these write-offs in the tax remissions account.

5.

Legal Services

5.1

Comprehensive Legal Services Report for the Period January 1 to June 30, 2024

File No. ACS2024-LEG-GEN-0001 - Citywide

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend that Council receive this report for information.

6.

Public Works Department

6.1

West Carleton Environmental Centre Host Community Fee – Criteria and Process

File No. ACS2024-PWD-SWS-0005 - West Carleton-March (5)

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend that Council:

  1. Approve the criteria and process for the distribution and utilization of the host community fee and local initiatives amount resulting from West Carleton Environmental Centre Municipal Host Agreement report approved by Council in 2021;
  2. Delegate authority to the City Treasurer and five Local Ward Councilors, as identified in this report, to identify projects/initiatives that will be funded using the Host Community Fee; and,
  3. Direct the Finance and Corporate Service Department to report on usage of the Host Community Fee via the Annual Use of Delegated Authority Report submitted to the Finance and Corporate Services Committee annually.

7.

Strategic Initiatives Department

7.1

Second Application for Approval to Expropriate Lands – Bank Street Rehabilitation Project, Phase 1 B

File No. ACS2024-SI-HSI-0024 - River (16), Capital (17) Alta Vista (18) 

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend that City Council enact the By-law attached as Document 1 hereto authorizing the City to proceed with the expropriation of the lands described in Schedule A to the By-law (the “Lands”) including:

  1. Registering a plan of expropriation with respect to the Lands;
  2. Serving notice of expropriation and possession on the owners of the Lands;
  3. Serving offers of compensation as contemplated in Section 25 of the Expropriations Act; and,
  4. Taking possession of the Lands.
     All in accordance with the Expropriations Act.

7.2

Land Exchange with Barrhaven Conservancy Strandherd Inc.

File No. ACS2024-SI-HSI-0001 - Barrhaven West (3) 

• Report recommendation(s)

  That the Finance and Corporate Services Committee Recommend City Council:

  1. Approve a land exchange with Barrhaven Conservancy Strandherd Inc., pursuant to a Land Exchange Agreement that has been received, as follows: 
     1. City to convey non-viable portions of land located at 4235 McKenna Casey Drive, described as part of Lot 15, Concession 4, Rideau Front, geographic Township of Nepean now in the City of Ottawa, containing approximately 1.06 hectares (2.617 acres), subject to final survey, and shown as Parcel 1 and Parcel 2 on Document 1 attached, subject to easements that may be required to Barrhaven Conservancy Strandherd Inc., having a total value of One Million, Three Hundred and Seventy Three Thousand, Nine Hundred and Twenty Five Dollars ($1,373,925) in exchange for;
     2. Barrhaven Conservancy Strandherd Inc. conveying to the City lands known municipally as 3150 Borrisokane Road, described as part of Lot 15, Concession 3, Rideau Front, geographic Township of Nepean, now in the City of Ottawa having an area of approximately 0.52 hectares  (1.28 acres), subject to final survey and shown as Parcel 1 on Document 2, attached, subject to easements that may be required, having a market value of One Million, Two Hundred and Eighty Five Thousand, and Thirty Four Dollars ($1,285,034) pursuant to a land exchange agreement that has been received.
     3. Barrhaven Conservancy Strandherd, Inc. to submit a security to the City in the amount of $88,891.00 representing current development land market value for Parcel 2, to be held by the City until the parcel is approved to be removed from the floodplain.
  2. Delegate authority to the Interim Director, Housing Solutions and Investment Services to enter, conclude, execute, amend, and implement, on behalf of the City, the Property Acquisition and Disposal Agreement in the form of a Land Exchange with Barrhaven Conservancy Strandherd Inc. 

7.3

Sparks Street Business Improvement Area – Boundary Adjustment

File No. ACS2024-SI-ED-0007 - Somerset (14)

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend Council:  

  1. Designate the area described in Document 1 as an expanded Business Improvement Area, under Sections 204 and 209 of the Municipal Act, 2001;
  2. Authorize and direct the City Clerk to send out a notice of Council’s intention to adopt a By-law to alter the existing Business Improvement Area boundaries, as described in Document 1, in accordance with Section 210 of the Municipal Act, 2001;  
  3. Authorize and direct the City Clerk to prepare a By-law to designate the area as an expanded Business Improvement Area, as described in Document 1, in accordance with Sections 204 and 209 of the Municipal Act, 2001; and
  4. Enact the aforementioned By-law in accordance with Sections 204 and 209 of the Municipal Act, 2001, subject to the City Clerk receiving favourable results on the notices referred to in Recommendation 2, advising of the intention to adopt a By-law expanding the Business Improvement Area boundary.  

7.4

Affordable Housing Community Improvement Plan (CIP) Program Update

File No. ACS2024-SI-HSI-0022 - Citywide

• Report recommendation(s)

  That the Finance and Corporate Services Committee recommend Council: 

  1. Approve the Amended Affordable Housing Community Improvement Plan (Document 1);
  2. Approve the implementing By-Law as detailed in Document 2 and repeal By-law No. 2024-172;
  3. Delegate authority to the General Manager, Strategic Initiatives and the City Solicitor to finalize and make any necessary adjustments to the proposed Affordable Housing Community Improvement Plan By-law to give effect to the intent of Council; and
  4. Approve the Consultation Details Section of this report to be included as part of the ‘brief explanation’ in the Summary of Written and Oral Public Submissions, to be prepared by the Office of the City Clerk and submitted to Council in the report titled, “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of October 16, 2024,” subject to submissions received between the publication of this report and the time of Council’s decision.

7.5

Delegation of Authority – Acquisition and Sale of Land and Property – 1 January 2024 to 30 June 2024

File No. ACS2024-SI-HIS-0018 - Citywide

• Report recommendation(s)

  That the Finance and Corporate Services Committee receive this report for information.

8.

In Camera Items

9.

Information Previously Distributed

9.1

Economic Development Update – Q2 2024

File No. ACS2024-PDB-PS-0100 - Citywide

10.

Notices of Motions (For Consideration at Subsequent Meeting)

11.

Inquiries

12.

Other Business

13.

Adjournment

Next Meeting

Tuesday, November 5, 2024.