Ottawa Public Library Board

Minutes

Meeting #:
18
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Trustee Jessica Bradley, 
  • Trustee Mary-Rose Brown, 
  • Trustee Alison Crawford, 
  • Trustee Rawlson King, 
  • Trustee Catherine Kitts, 
  • and Trustee Harvey A. Slack 
Absent:
  • Trustee Adam Smith 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.1 - Notices - Meeting Information.pdf
2.1 - Avis - Renseignements concernant la réunion.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Note:

  1. The meeting began at 5:00 pm.

The Board moved Item 11.1 - 2025 Draft Operating and Capital Budget Estimates and Four-Year Capital Forecast as the first item of business, then proceeded to the decision items and Ādisōke - Building Project Update presentation.

2.
Recognition of the Territory of the Anishinābe Algonquin Nation

 

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.
Roll Call

 

The Chair proceeded with roll call by voice in random order.

4.
Regrets

 

Trustee Smith sent his regrets.

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Confirmation of Minutes

 

7.
Communications

 

There were no communications.

8.
Chair's Verbal Update

 

MOTION OPL 20241203/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.
Chief Librarian/Chief Executive Officer's Report

 

MOTION OPL 20241203/2

That the Ottawa Public Library Board receive the Chief Librarian/CEO’s report for information.

Results: Received

10.
Presentations

 

10.1
Ādisōke – Building Project Update

 

MOTION OPL 20241203/3

That the Ottawa Public Library Board receive this presentation for information.

Results: Received

11.
Reports

 

11.1
2025 Draft Operating and Capital Budget Estimates and Four-Year Capital Forecast

 

Please refer to the 5 November 2024 OPL Board meeting for the documents (Item 11.2)

MOTION OPL 20241203/4

That the Ottawa Public Library Board:

  1. Approve the 2025 Draft Budget for Ottawa Public Library, including a withdrawal of a total of $2M from the Library Reserve Fund, and the repurposing of $500K in existing capital orders, as further described in this report; and,
  2. Direct staff to forward the report to Ottawa City Council, for consideration on December 11, 2024 as part of the City Council’s approval of the City of Ottawa 2025 Draft Operating and Capital budget.

Results: Carried

11.2
Governance Evaluation Report and Action Plan

This item has attachments. 
1.Governance Evaluation Report and Action Plan.pdf
2.Document 1 - 2024 Governance Evaluation Report.pdf

File Number: OPLB-2024-1203-11.2

MOTION OPL 20241203/5

That the Ottawa Public Library Board:

  1. Receive the 2024 Governance Evaluation Report (Document 1) for information, as described in this report; and,
  2. Approve the updated 2023-2026 OPL Governance Action Plan, as described in this report.

Results: Received and Carried

11.3
2025 Board Conference Attendance

This item has attachments. 
1.2025 Board Conference Attendance.pdf

File Number: OPLB-2024-1203-11.3

MOTION OPL 20241203/6

That the Ottawa Public Library Board approve the plan for 2025 conference participation of trustees, as further described in this report.

Results: Carried

12.
In Camera Items

 

There were no in camera items.

13.
Information Previously Distributed

 

14.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

15.
Inquiries

 

There were no Inquiries.

16.
Other Business

 

The Chair, Trustees, staff and guests shared reading recommendations.

17.
Adjournment

 

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 6:56 pm.

18.
Next Meeting

 

Tuesday, January 14, 2025 (Held)

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