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(A copy of the presentation is kept
on file with the Board’s Executive Director.)
The Board asked questions with respect to
the following:
·Development charges and whether the funds available are
shared with all emergency services or specific to the OPS; it was clarified
that it is shared by all emergency services.
·Whether the 2018 OPS budget, including the contributions to
the Facilities Strategic Plan would be within the 2% tax increase; the 2018
budget is currently forecasted at 2.7% for 2018, and 2.3% for 2019 and 2020.
·The expansion of the Canine program and the benefits to the
community. It was explained that canines are very effective tools and
supports to the frontline in terms of missing person investigations, arrests,
and drug and explosive searches. The OPS is looking to increase the number of
canines and will also require facilities for training, etc.
·The land acquisition cost of $6 million for Lodge Road. It
was confirmed that this included demolition of the site at Greenbank and that
a memorandum of understanding was expected in September.
That the Ottawa Police Services
Board approve this report.
CARRIED
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3.
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2017-2018 ANNUAL INTERNAL AUDIT PLAN
Chief’s report
Presentation
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(A
copy of the presentation is kept on file with the Board’s Executive
Director.)
The Board asked questions
with respect to the following:
·
The audit engagements related to Sworn Staffing and the
Performance Review Process. It was clarified that a risk profile was completed
last year that identified these areas. With respect to Sworn Staffing, the
audit will focus on process, i.e. are we being efficient in how we move
people; are we putting resources in the right place at the right time; churn
rate; timing of transfers; stability of Sections and subject matter
expertise. Every year 70% of staff move which creates instability.
·
How OPS compares to other services in terms of internal
auditing. It was indicated that there is no one-size-fits-all or standard
approach. OPS could also leverage the City’s Office of the Auditor General if
the Board is ever interested.
·
Whether overtime was part of the audit engagements. The OPS
recently completed a separate overtime audit and is taking steps to mitigate
some of the issues identified. OPS will continue to report on this through
the Finance and Audit Committee.
That the Ottawa Police
Services Board approve the Plan as endorsed by the Finance and Audit
Committee.
CARRIED
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4.
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Chief's report
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That the Ottawa
Police Services Board receive this report and online version for information.
RECEIVED
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5.
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IM/IT
ROADMAP IMPLEMENTATION: BUNDLE 1
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Chief's report
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Responding to a question related to reporting on the
IM/IT Roadmap, Director General Frazer indicated the Board would receive
annual reports, and the Finance and Audit Committee would received quarterly
reports.
That the Ottawa Police Services Board:
1. Approve the work
plan for Bundle 1 as set out in the report;
2. Approve the
delegation of authority to the Chief of Police to execute and administer
Bundle 1 in accordance with the Master Contract Agreement, to a maximum of
$14.7 million.
CARRIED
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6.
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PROFESSIONAL
DEVELOPMENT CENTRE FIRING RANGE UPGRADES: CONSTRUCTION CONTRACT APPROVAL
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Chief’s report
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That
the Ottawa Police Services Board approve the award of a construction contract
for the amount of $ 813,174.00 (including construction contingency) to Dolyn
Developments Inc. for the renovation of the existing PDC Firing Range located
at Algonquin College.
CARRIED
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7.
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APPOINTMENT
OF SPECIAL CONSTABLES: CARLETON UNIVERSITY
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Chief’s report
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That the Ottawa
Police Services Board approve the appointment of three (3) Carleton
University employees listed in Document 1, as Special Constables pursuant to
Section 53 of the Police Services Act, in accordance with the terms and
conditions set forth in the attached Approval of Appointment form.
CARRIED
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8.
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APPOINTMENT OF SPECIAL CONSTABLES: OC TRANSPO
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Chief's report
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That the Ottawa
Police Services Board approve the appointment of five (5) OC Transpo
employees, listed in Document 1, as Special Constables pursuant to Section 53
of the Police Services Act, in accordance with the terms and conditions set
forth in the attached Approval of Appointment form.
CARRIED
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9.
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APPOINTMENT
OF SPECIAL CONSTABLE: OTTAWA POLICE SERVICE
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Chief's report
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That the Ottawa
Police Services Board approve the re-appointment of one (1) and the new appointment
of five (5) OC Transpo employees, listed in Annex A, as Special Constables
pursuant to Section 53 of the Police Services Act, in accordance with the
terms and conditions set forth in the attached Approval of Appointment form.
CARRIED
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10.
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APPOINTMENT
OF SPECIAL CONSTABLES: RCMP
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Chief’s report
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That the Ottawa
Police Services Board approve the appointment of the thirty-four (34) Royal
Canadian Mounted Police members listed in Document 1 as Special Constables
pursuant to Section 53 of the Police Services Act, in accordance with the
terms and conditions in the attached Approval of Appointment form.
CARRIED
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11.
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OUTSTANDING
BOARD INQUIRIES & MOTIONS: JUNE 2017
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Executive Director's report
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That the Ottawa
Police Services Board receive this report for information.
RECEIVED
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12.
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LETTERS
OF COMMENDATION
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Chief’s report
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That the Ottawa Police Services Board receive this
report for information.
RECEIVED
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COMMUNICATIONS
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1.
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COORDINATED
BARGAINING UPDATE
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Letter dated 15 December 2016 from the Ontario
Association of Police Services Boards (OAPSB)
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That the Ottawa Police Services Board receive this communication
for information.
RECEIVED
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CONSIDERATION OF MOTION TO MOVE IN CAMERA
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Moved
by S. Valiquet
That the Ottawa
Police Services Board adjourn the public portion of its meeting to move In
Camera to discuss confidential items pertaining to legal and personnel
matters in accordance with Section 35(4)(b) of the Police
Services Act.
CARRIED
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