Ottawa Public Library Board

Minutes

Meeting #:
14
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Trustee Jessica Bradley, 
  • Trustee Mary-Rose Brown, 
  • Trustee Alison Crawford, 
  • Trustee Rawlson King, 
  • Trustee Catherine Kitts, 
  • Trustee Harvey A. Slack, 
  • and Trustee Adam Smith 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.1 - Notices - Meeting Information.pdf
2.1 - Avis - Renseignements concernant la réunion.pdf

The public livestream was unavailable due to technical issues. 


Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Notes: 

  1. The meeting began at 5:27 pm due to technical difficulties.
  2. Vice-Chair Fisher and Trustee Bradley participated electronically.

2.
Recognition of Anishinābe Algonquin Territory

 

Chair Luloff welcomed members and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.
Roll Call

 

The Chair proceeded with roll call by voice in random order.

4.
Regrets

 

There were no regrets.

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Confirmation of Minutes

 

7.
Communications

 

8.
Chair's Verbal Update

 

MOTION OPL 20240611/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.
Chief Librarian/Chief Executive Officer's Report

 

MOTION OPL 20240611/2

That the Ottawa Public Library Board receive the Chief Librarian/Chief Executive Officer's report for information.

Results: Received

10.
Presentations

 

11.
Reports

 

11.1
Ottawa Public Library Board Policy Amendments

This item has attachments. 
1.Ottawa Public Library Board Policy Amendments.pdf
2.Document 1 - OPLB-002 - Delegation of Authority Policy.pdf
3.Document 2 - OPLB-008 - Fund Development Policy.pdf
4.Document 3 - OPLB-013 - Commemorative Naming Policy.pdf
5.Document 4 -OPLB-022 - Sponsorship Policy.pdf

File Number: OPLB-2024-0611-11.1

MOTION OPL 20240611/3

That the Ottawa Public Library Board approve the amendments to the following policies as further described in this report:

  1. Policy 002 - Delegation of Authority (Document 1);
  2. Policy 008 - Fund Development (Document 2);
  3. Policy 013 - Commemorative Naming (Document 3);
  4. Policy 022 - Sponsorship (Document 4).

Results: Carried

11.2
Ādisōke - Update on Construction and Operational Planning

This item has attachments. 
1.Ādisōke - Update - Construction and Operational Planning.pdf

File Number: OPLB-2024-0611-11.2

MOTION OPL 20240611/4

That the Ottawa Public Library Board receive this report for information.

Results: Received

12.
Trustees' Items

 

12.1
Public Library Association 2024 Conference - Trustee Jessica Bradley Report

This item has attachments. 
1.Public Library Association 2024 Conference - Trustee Jessica Bradley report.pdf

File Number: OPLB-2024-0611-12.1

MOTION OPL 20240611/5

That the Ottawa Public Library Board receive this report for information.

Results: Received

13.
In Camera Items

 

13.1
Cybersecurity Update - In Camera - Reporting Out Date: Not Reporting Out

 

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(a), to close part of a meeting to members of the public as the subject matter considered is "the security of the property of the Board", at which time a confidential verbal update will be provided on cyber security and will not be reported out.

The Board resolved In Camera at 6:10 pm and resumed in open session at 7:18 pm. Upon resuming in open session, Chair Luloff advised that the Ottawa Public Library Board met In Camera to receive an update on Cybersecurity. These matters will not be reported out as per 16.1(4)(a) of the Public Libraries Act, as the subject matter relates to the security of the property of the Board.

During the in camera session, no votes were taken other than procedural motions. 

MOTION OPL 20240611/6

Moved by Vice-Chair Kathy Fisher:


BE IT RESOLVED THAT the Ottawa Public Library Board resolve in camera pursuant to 16.1(4)(a) of the Public Libraries Act, as the subject matter relates to the security of the property of the Board, to receive a confidential presentation on cyber security, which will not be reported out.

Results: Carried

Vice-Chair Fisher left the meeting at 6:58 pm and Trustee Brown left the meeting at 7:01pm.

14.
Information Previously Distributed

 

15.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

16.
Inquiries

 

There were no Inquiries.

17.
Other Business

 

The Chair, Trustees, guests, and staff shared reading recommendations.

18.
Adjournment

 

BE IT RESOLVED THAT the Ottawa Public Library Board meeting be adjourned at 7:23 pm.

19.
Next Meeting

 

Tuesday, September 10, 2024 (July 9 and August 13 dates are held if required)

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