Ottawa Investment Board

Minutes

Meeting #:
1
Date:
Time:
-
Location:
Colonel By Room, 110 Laurier Avenue West
Present:
  • Cyril Rogers (Chair), 
  • Debra Alves, 
  • Ken Kember, 
  • Habib Saikali, 
  • and Adam E. Harvey 
Present non-voting Member:
  • Mark Martin (Secretary) 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Public Notice French OIB.pdf
2.Public Notice English OIB.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and in person participation details.


Accessible formats and communication supports are available, upon request.


The deadline to register to speak, or submit written comments or visual presentations is time am on May 29, 2024 at 11:30 am (48 hours before the start of the meeting).

These “Summary Minutes” indicate the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the full Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in the Summary Minutes are draft until the full Minutes of the meeting are confirmed by the Board. The draft of the full Minutes (for confirmation) will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.

2.
Adoption of agenda

 
  • Carried

3.
Declarations of Interest

 

No Declarations of Interest were filed.

4.
Reports

 

4.1
Adoption of the Ottawa Investment Board Procedure By-law and Mandatory Policies for Boards

This item has attachments. 
1.Report - Adoption of the OIB Procedure By-law and Mandatory Policies.pdf
2.Document 1 - OIB Procedure By-law.pdf
3.Document 2 - OIB Policies for land, employees and procurement.pdf
4.Document 3 - OIB Rules and Procedures Regarding the Use of Board Resources During the Election period.pdf

File No. ACS2024-FCS-OIB-0001 – City-wide

  • Report recommendation(s)

    That the Ottawa Investment Board approve:

    1. the Ottawa Investment Board Procedure By-law (Document 1);
    2. the policies for sale and disposition of land, hiring of employees and procurement of goods and services (Document 2); and
    3. the rules and procedures regarding the use of Board resources during the election campaign period (Document 3).
    Carried

4.2
Authorization to Hire a Consultant to Assist the Ottawa Investment Board Manage the Request for Proposal for an Outsourced Chief Investment Officer

This item has attachments. 
1.Report - Authorization to hire a consultant to assist the OIB.pdf

File No. ACS2024-FCS-OIB-0002 – City-wide

  • Report recommendation

    That the Ottawa Investment Board approve the hiring of Eckler Ltd. to assist the Board in their management of the Request for Proposal process to hire an Outsourced Chief Investment Officer to manage the City’s funds not immediately required.

    Carried

5.
In Camera Items

 

There were no in camera items.

6.
Motions

 

There were no Motions.

7.
Inquiries

 

There were no Inquiries.

8.
Other Business

 

There was no other business.

9.
Adjournment

 

Next Meeting: to be determined.

The meeting adjourned at 11:36 am.

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