Finance and Corporate Services Committee

Minutes

Meeting #:

22

Date:

Tuesday, March 04, 2025

Time:

9:30 A.m. - 3:00 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Present:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Tim Tierney, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• and Councillor David Brown 

---

1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 26 March 2025 in Finance and Corporate Services Committee Report 22.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Monday, 3 March 2025, and the deadline to register to speak by email is 8:30 am on Tuesday, 4 March 2025.

These “Summary Minutes” indicate the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the full Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in the Summary Minutes are draft until the full Minutes of the meeting are confirmed by the Committee. The draft of the full Minutes (for confirmation) will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.

2.

Declarations of Interest

No Declarations of Interest were filed.

3.

Confirmation of Minutes

3.1

FCSC Minutes 21 – 4 February 2025

• Carried

4.

Referrals

4.1

Motion - Plante - Alleged victim’s participation in third party harassment complaints

Committee will be requested to consider the following Motion, referred from the City Council meeting of January 29, 2025.

File No ACS2025-OCC-CCS-0023 - Citywide

The Mayor noted that Councillor Plante and the Integrity Commissioner had spoken, and the Councillor does not intend to pursue this matter further.

The Integrity Commissioner confirmed that an alleged victim is not required to speak with her as part of the intake process as set out in the motion.

He recommended that the Committee receive the referral motion and take no further action on the matter.

The Committee received the referral motion. 

• WHEREAS the Integrity Commissioner’s recommended amendments to the Formal Complaint Procedure (Appendix “A” to the Code of Conduct for Members of Council, By-law 2018-400) include the addition of Section 4(3) establishing a specific intake process for harassment complaints filed by a third party; and

  WHEREAS the recommended process would permit the Integrity Commissioner to use her discretion to speak with the alleged victim of the harassment as part of the complaint intake process and before making a determination as to whether an investigation is warranted; and 

  WHEREAS it is important the Complaint Protocol be explicit that, should the Integrity Commissioner speak with an alleged victim, that individual’s participation in any investigation by the Integrity Commissioner is not mandatory; 

  THEREFORE BE IT RESOLVED that the wording of the proposed new Section 4(3) of the Formal Complaint Procedure be amended as indicated:

  “If the complaint concerns alleged harassment and the individual who filed the complaint is not the individual alleged to have experienced the harassment, the Integrity Commissioner may exercise their discretion to speak with the individual alleged to have experienced the harassment to inform them of the allegations and to verify the particulars of the allegations. In such a scenario, the individual alleged to have experienced the harassment is not required to participate in the Integrity Commissioner’s investigation.”

  Received

5.

Finance and Corporate Services Department

5.1

Presentation - ITS Work Plan Update

The presentation was received.

• Moved by C. Kitts

  BE IT RESOLVED THAT the Finance and Corporate Services Committee approve that the Rules of Procedure be waived subject to Subsection 83(4)(a) of the Procedure By-Law (being By-Law N^O 2022-410) to receive a staff presentation on the ITS Work Plan Update.

  Carried

5.2

2024 Statement of Remuneration, Benefits and Expenses Paid to Members of Council and Council Appointees

File No ACS2025-FCS-FSP-0002 - Citywide

During the consent portion of the Agenda, the following technical amendment motion was introduced and carried. The report as amended was Carried.

• Report Recommendation(s)

  That the Finance and Corporate Services Committee and Council receive this report for information.

  Carried as amended
• Motion No. FCSC 2025 - 22-xx
  Moved by C. Kitts

  WHEREAS Document 2 was circulated with the agenda package, however the remuneration and expenses paid to the members of the Ottawa Investment Board (OIB) were omitted.

  THEREFORE BE IT RESOLVED that the Finance and Corporate Services Committee approve the revised Document 2 for consideration by the Committee at today’s meeting

  Carried

5.3

Report on 2025 Budget expenses pursuant to Ontario Regulation 284/09

File No ACS2025-FCS-FIN-0001 - Citywide

• Report Recommendation(s)

  That the Finance and Corporate Services Committee recommend that Council:
  Adopt this report in accordance with Ontario Regulation 284/09 and include the accrual budget presentation within the City of Ottawa’s final adopted 2025 budget book, for information purposes. 

  Carried

6.

Legal Services

6.1

Comprehensive Legal Services Report for the Period July 1 to December 31, 2024

File No ACS2025-LEG-GEN-0001 - Citywide

The item was Carried with the following Direction to staff: 

That the Legal Department report back to Finance and Corporate Services Committee on timelines and improvements to the process for development agreements, including the expedited process using outside firms, by October 2025.

• Report Recommendation(s)

  That the Finance and Corporate Services Committee recommend that Council receive this report for information.

  Received

7.

Strategic Initiatives Department

7.1

Application for Approval to Expropriate Lands – Baseline Transit Priority Phase

File No. ACS2025-SI-HSI-0001 - College (8) 

• Report Recommendation(s)

  That the Finance and Corporate Services Committee recommend that City Council enact the By-law attached as Document 1 hereto authorizing the City to proceed with the expropriation of the lands described in Schedule A to the By-law (the “Lands”) including:

  1. Registering a plan of expropriation with respect to the Lands;
  2. Serving notice of expropriation and possession on the owners of the Lands;
  3. Serving offers of compensation as contemplated in Section 25 of the Expropriations Act; and,
  4. Taking possession of the Lands.

  All in accordance with the Expropriations Act.

  Carried

8.

In Camera Items

There were no in camera items.

9.

Information Previously Distributed

9.1

Economic Development Update - Q3 2024

File No. ACS2025-SI-ED-0005 - Citywide

10.

Motions of Which Notice has been Previously Given

10.1

Motion - Dudas - X-Corp

File No ACS2025-OCC-CCS-0021 - citywide

The mover of the motion previously given, listed as item 10.1 on today’s agenda, has a replacement motion in accordance with Section 59(5) of the Procedure By-law. 

The motion was put to Committee and Lost of a vote of 5 Yeas to 7 Nays, as follows: 

• Moved by L. Dudas

  WHEREAS the City of Ottawa maintains the core values of transparency, impartiality, respect, and accountability; and

  WHEREAS the City of Ottawa maintains a dedicated “City of Ottawa” X account, as well as departmental accounts for Traffic, OC Transpo, Paramedic and Fire Services, Bylaw and Regulatory Services; and

  WHEREAS the parent company X-Corp purchased the platform formerly known as Twitter in 2022; and

  WHEREAS the company X-Corp, the owner, and their platform X have clearly demonstrated that they no longer possess or respect these values; and 

  WHEREAS the City of Ottawa, and associated departments, currently maintains active accounts on X; and

  WHEREAS other social media platforms have emerged as viable alternatives; and

  WHEREAS numerous other Canadian municipalities have suspended their X accounts, and shifted their public communications to these alternative platforms; and

  WHEREAS some City of Ottawa accounts, such as OC Transpo and traffic alerts, may require additional time and resources to transition off the platform; 

  THEREFORE BE IT RESOLVED THAT the City of Ottawa, as well as associated City of Ottawa departments, create a plan to suspend posting on all associated X-holdings platforms and migrate to alternative platforms; and

  BE IT FURTHER RESOLVED THAT that the City of Ottawa, and associated City of Ottawa departments, retain their accounts on X for the sole purpose of communicating with residents when there is risk to public health and safety, or crisis or urgent situations that can have significant public impact; and

  BE IT FURTHER RESOLVED THAT prior to the suspension, the City of Ottawa post on X informing residents of the intent to suspend its accounts, and redirect residents to other platforms through which they can engage and receive updates from the City of Ottawa;

  BE IT FURTHER RESOLVED THAT as alternative platforms are investigated City staff also consider “Made in Ottawa” communication solutions from residents and Ottawa’s technology sector. 

  For (5)	L. Dudas, G. Gower, R. King, J. Leiper, and S. Menard
  Against (7)	M. Luloff, T. Tierney, R. Brockington, C. Kitts, C. Curry, D. Brown, and M. Sutcliffe

  Lost (5 to 7)

10.2

Motion - Menard - Accessibility Review at the Lansdowne Site

File No. ACS2025-OCC-CCS-0022

The deferral Motion was divided for voting purposes, the Deferral of recommendation A was Carried. The Deferral of recomendation B was Carried on a vote of 8 Yeas to 4 Nays, as follows:

• Moved by S. Menard

  WHEREAS under the City of Ottawa’s Accessibility Policy, the City is committed to providing equal treatment to people with disabilities with respect to the use and benefit of City services, programs, goods and facilities in a manner that respects their dignity and that is equitable in relation to the broader public. This commitment extends to residents, visitors and employees with visible or non-visible, permanent or temporary disabilities;

  WHEREAS this commitment to accessibility applies when the City renews or renovates its aging public infrastructure; and 

  WHEREAS City Council has not given final approval to the Event Centre and North Side Stands proposed under Lansdowne 2.0; and

  WHEREAS the Council-approved City multi-year accessibility plan includes a commitment that the Lansdowne North side stands and event centre will be accessible; and

  WHEREAS people with disabilities deserve the City of Ottawa’s commitment to accessibility at Lansdowne, whether or not proposals for a new Event Centre and North Side Stands are approved;  and

  WHEREAS the City’s multi-year accessibility plan also commits to the “Nothing Without Us” principle, which emphasizes the importance of including people with lived experience in the design and implementation of policies, programs, and services that impact their lives; and

  WHEREAS feedback has already been received from City’s Accessibility Advisory Committee and people with disabilities on the barriers of the existing site and facilities.

  WHEREAS Council has directed staff to develop a public realm improvement plan for Lansdowne in association with the Site Plan Control application for the Event Centre and North Side Stands redevelopment; and,

  WHEREAS Council further directed staff for public realm enhancements identified in Document 2 of the May 2022 Lansdowne Partnership Sustainability Plan and Implementation Report to be prioritized and undertaken as part of the initial work for Lansdowne 2.0; and,

  WHEREAS an accessibility review ought to take place for Lansdowne as part of a public realm improvement plan for Lansdowne regardless of whether Lansdowne 2.0 proceeds;

  THEREFORE BE IT RESOLVED THAT, should the Lansdowne 2.0 proposal for the Event Centre and North Side Stands proposed under Lansdowne 2.0 not be approved by City Council, that staff, in consultation with the Accessibility Advisory Committee and the broader disability community, be directed to report to City Council with an accessibility review of the existing facilities, including options and estimated costs for remediating barriers for people with disabilities

  BE IT FURTHER RESOLVED THAT staff be directed to undertake an accessibility review of the Lansdowne site beyond existing or proposed facilities including, but not limited to, accessible transportation and points of access to the site, accessibility of the grounds of the site, and dedicated accessible on-site parking capacity.
• Motion No. FCSC 2025 - 22-xx
  Moved by C. Kitts

  WHEREAS City Council is expected to consider the next steps in the Lansdowne 2.0 project including the public realm improvement plan and Event Centre and North Side Stands, by the end of 2025; and

  WHEREAS it is appropriate to refer Councillor Menard’s motion to be considered in the context of that discussion; and 

  THEREFORE BE IT RESOLVED that the following provisions contained in the Motion from Councillor S. Menard on an Accessibility Review at the Lansdowne Site be deferred for consideration at the meeting of the Finance and Corporate Services Committee where the Lansdowne 2.0 project will be considered, expected in Q4 2025:

  1. THEREFORE BE IT RESOLVED THAT, should the Lansdowne 2.0 proposal for the Event Centre and North Side Stands proposed under Lansdowne 2.0 not be approved by City Council, that staff, in consultation with the Accessibility Advisory Committee and the broader disability community, be directed to report to City Council with an accessibility review of the existing facilities, including options and estimated costs for remediating barriers for people with disabilities.
  Carried
• B. BE IT FURTHER RESOLVED THAT staff be directed to undertake an accessibility review of the Lansdowne site beyond existing or proposed facilities including, but not limited to, accessible transportation and points of access to the site, accessibility of the grounds of the site, and dedicated accessible on-site parking capacity.

  For (8)	M. Luloff, L. Dudas, G. Gower, T. Tierney, C. Kitts, C. Curry, D. Brown, and M. Sutcliffe
  Against (4)	R. King, J. Leiper, R. Brockington, and S. Menard

  Carried (8 to 4)

11.

Notices of Motions (For Consideration at Subsequent Meeting)

• Moved by G. Gower

  WHEREAS Plan of Subdivision OC2073225, Plan 4M-1616, known as Trail View (Metric) subdivision located within Ward 6 between Rouncey Road to the west and Terry Fox Drive to the east, and north of the Trans Canada Trail, was registered on January 24, 2019 and included all phases of the subdivision;

  WHEREAS a 6.0-metre-wide block with an area of 214.6 square metres (Block 129, Plan 4M-1616) was conveyed to the City as part of the registration in order to provide an infrastructure connection from the subdivision to the stormwater management pond to the north; 

  WHEREAS the Owner has proposed revisions to the dwelling type and proposed lot layout within this last phase of the Trail View (Metric) subdivision which has resulted in the need to shift the servicing block to the west by 4.52 metres;

  WHEREAS since the current 6.0-metre-wide servicing block is owned by the City, our disposal policies apply and require that the 4.52 metre-wide-portion of the existing servicing block be sold back to the Owner at fair market value; 

  WHEREAS a new 4.52-metre-wide block will be required to be conveyed by the Owner to the City in a new Subdivision Agreement for this last phase of the subdivision, which, along with the retained 1.48-metre-wide portion of Block 129, Plan 4M-1616), will result in a 6.0-metre-wide servicing block with an area of 199.6 square metres;

  WHEREAS the land to be conveyed back to the Owner, which will be 15 square metres smaller than the current servicing block owned by the City, has been deemed to not be viable to the City as it is not part of the City’s parkland or active transportation network, and also due to its size and location;  

  THEREFORE BE IT RESOLVED THAT the Disposal of Real Property Policy be waived to enable the City to transfer a 4.52-metre-wide portion of Block 129, Plan 4M-1616 back to the Owner for a nominal charge.

12.

Inquiries

There were no Inquiries.

13.

Other Business

There was no other business.

14.

Adjournment

Next Meeting

Tuesday, April 1, 2025.

The meeting adjourned at 12:09 pm.