Ottawa City Council

Minutes

Meeting #:

45

Date:

Wednesday, October 30, 2024

Time:

10:00 A.m. - 2:00 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Present:

• Mayor Mark Sutcliffe, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor David Hill, 
• Councillor Cathy Curry, 
• Councillor Clarke Kelly, 
• Councillor Glen Gower, 
• Councillor Theresa Kavanagh, 
• Councillor Laine Johnson, 
• Councillor Sean Devine, 
• Councillor Jessica Bradley, 
• Councillor Tim Tierney, 
• Councillor Stéphanie Plante, 
• Councillor Rawlson King, 
• Councillor Ariel Troster, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• Councillor Marty Carr, 
• Councillor Catherine Kitts, 
• Councillor George Darouze, 
• Councillor David Brown, 
• Councillor Steve Desroches, 
• Councillor Allan Hubley, 
• and Councillor Wilson Lo 

---

1.

Call to order and moment of reflection

The Council of the City of Ottawa met at Andrew S. Haydon Hall, 110 Laurier Avenue West, Ottawa, on Wednesday, 30 October 2024 beginning at 10:00 a.m. The Mayor, Mark Sutcliffe, presided over the meeting from Council Chambers with some Members attending in person and the remaining Members participating remotely by Zoom.

Mayor Sutcliffe led Council in a moment of reflection. 

2.

Public notices and meeting information

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting.  This document does not include all of the text that will be included in the final Minutes, such as the record of written submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Committee.  The final draft Minutes will be published with the agenda for the next regular Council meeting and, once confirmed, will replace this document.

3.

National Anthem

Councilor L. Dudas

4.

Roll Call

All Members of Council were present.

5.

Confirmation of Minutes

5.1

Minutes of the Council meeting of 16 October 2024

• Carried

6.

Declarations of Interest Including Those Originally Arising from Prior Meetings

No Declarations of Interest were filed. 

7.

Communications

7.1

Association of Municipalities of Ontario (AMO) Communications

The communications from AMO were received.

7.2

Other communications received

7.2.1

Petitions

• Petition received containing the signatures of 409 people requesting that Ottawa City Council develop an interim indoor action sports facility in collaboration with the Ottawa Skateboard Association (OSA) to address the closure of the Aberdeen project in 2024.

7.2.2

Submissions

• Electronic Petition submission received containing the signatures of 266 people requesting that Ottawa City Council determines the removal of dangerous armour stones from Point Beach Access in Constance Bay.

8.

Regrets

No regrets were filed. 

9.

Motion to Introduce Reports

• Motion No. 2024 - 45-xx
  Moved by A. Hubley
  Seconded by R. King

  That the Built Heritage Committee Report 18A, Community Services Committee Report 12, Emergency Preparedness and Protective Services Committee Report 14, Environment and Climate Change Committee Report 13, Planning and Housing Committee Reports 35A and 36, Transportation Committee Report 15 and the reports from the City Clerk entitled “Status Update - Council Inquiries and Motions for the period ending October 25, 2024” and “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of October 16, 2024” be received and considered.

  Carried

10.

Office of the City Clerk

10.1

Status Update - Council Inquiries and Motions for the period ending October 25, 2024

ACS2024-OCC-CCS-0096 - Citywide

• Report recommendation(s)

  That Council receive this report for information.

  Received

11.

Built Heritage Committee Report 18A

11.1

Designation of the Campanile Campus, 1485-1495 Heron Road under Part IV of the Ontario Heritage Act

File No. ACS2024-PDB-RHU-0073 - Alta Vista (Ward 18)

• Committee Recommendation(s)

  That Council :

  1. Issue a Notice of Intention to Designate the Campanile Campus, 1485 and 1495 Heron Road under Part IV of the Ontario Heritage Act according to the Statement of Cultural Heritage Value attached as Document 5
  2. Adopt the Conservation Design Guidelines, prepared by ERA Architects Inc, attached as Document 7, for use in evaluating future applications under the Ontario Heritage Act for 1495 Heron Road.
  Carried

12.

Community Services Committee Report 12

12.1

Ottawa’s Poverty Reduction Strategy 2025 - 2029

File No. ACS2024-CSS-GEN-010 – City-wide

• Committee Recommendation(s)

  That Council approve the Poverty Reduction Strategy as outlined in this report and supporting documentation therein to achieve the first step in the Term of Council strategic objective “advance poverty reduction.”

  Carried

12.2

Canada-Ontario Community Housing Benefits 2024-2025

File No. ACS2024-CSS-GEN-014 – City-wide

• Committee Recommendation(s)

  That Council approve that the Director, Housing & Homelessness Services continue to administer the Canada Ontario Housing Benefit Program in accordance with the provincial guidelines, and the priorities as set out in this report.

  Carried

13.

Emergency Preparedness and Protective Services Committee Report 14

13.1

Review of Potential Regulations for Vapour Product Retailers

File No. ACS2024-EPS-PPD-0004 - City Wide

• Committee Recommendation(s)

  That Council:

  1. Approve Amendments to the City’s Licensing By-law (No. 2002-189, as amended) to establish regulations for the licensing of vapour product retailers as described in this report and in the general form as set out in Document 1.
  2. Direct the City Clerk to write to the Premier of Ontario and to the Ontario Minister of Health to recommend an amendment to Section 22 of the Smoke-Free Ontario Act, 2017 to include vapour product sales offences within automatic prohibition order applications, as described in 
     this report.
  Carried

13.2

Public Safety Service 2023 Annual Report

File No. ACS2024-EPS-PSS-0002 - City Wide

• Committee Recommendation(s)

  That Council:

  1. Receive the Public Safety Service 2023 Annual Report for information.
  2. Approve the proposed Emergency Management Program By-law as described in this report and in the general form set out in Document 1, and repeal By-law 2018-098.
  Carried

13.3

9-1-1 Annual Report 2023

File No. ACS2024-EPS-PSS-0003 - City Wide

• Committee Recommendation(s)

  That Council receive this report for information.

  Received

14.

Environment and Climate Change Committee Report 13

14.1

Solid Waste Services By-law Update

File No. ACS2024-PWD-SWS-0005 – City-wide

• Committee recommendation(s)

  That Council:

  1. Approve the updated Solid Waste Services By-law substantially in the formattached as Document 1 to be in effect December 2, 2024; and
  2. Authorize staff to finalize the proposed Solid Waste Services By-law as
     further described in this report.
• Motion No. 2024 - 45-xx
  Moved by D. Brown
  Seconded by C. Kitts

  WHEREAS the proposed Solid Waste Services By-law provides that owners of agricultural properties with a residential property on-site eligible for curbside collection services shall be exempt from the set-out limit applicable to garbage, as outlined in Schedule “B”, from April 1 to May 31 every year; and

  WHEREAS in the Solid Waste Services By-law, “farm waste” and “agricultural waste” is defined as any waste that is the normal by-product of farming operations, generated by farm operation activities, including but not limited to plastic haylage wrappings, bale twine and rope, and plastic drainage tiles; and 

  WHEREAS some agricultural operators who receive curbside collection have expressed concerns about how the seasonal agricultural exemption is insufficient for disposal of unavoidable farm waste.

  THEREFORE BE IT RESOLVED THAT staff defer the implementation of the two-month exemption period for unavoidable farm waste as described in Section 8(2) of the Solid Waste Services Bylaw for one (1) year (December 2024 to December 2025); and 

  BE IT FURTHER RESOLVED THAT Subsection 8(2) of the proposed Solid Waste Services By-law outlined in Document 1 be amended to read as follows, to provide for a year-round exemption:

  “Owners of agricultural properties with a residential property on-site eligible for curbside collection services shall be exempt from the garbage set-out limit, as outlined in Schedule “B”, for applicable farm waste and agricultural waste only”

  BE IT FURTHER RESOLVED THAT staff be directed to further engage with the agricultural community on the needs of farmers related to unavoidable farm waste and report back on their findings and any proposed changes to the agricultural exemption in the by-law as part of the annual update on Curbside Diversion set for Q4 2025.  

  Carried
• Motion No. 2024 - 45-xx
  Moved by C. Kelly
  Seconded by G. Darouze

  WHEREAS on June 14th, 2023, City Council approved amended staff recommendations with respect to curbside waste diversion in the City of Ottawa, lowering the garbage putout limits for curbside households to three items bi-weekly; and
   
  WHEREAS Solid Waste Services staff are currently in the process of implementing a phased rollout of the new three item limit, with the final phase to begin in December 2024; and
   
  WHEREAS some residents in Ottawa have had oversized garbage bins that have historically been collected at their laneways with no enforcement action taken by collectors, and many residents were likely not even aware of the already approved up to 140 litre limit for containers that was in place prior to the shift to the three item limit; and
   
  WHEREAS residents who are receiving non-compliance courtesy tags during the phased enforcement period are reporting that although their bins are oversized, they are putting out a lesser volume of garbage than would be permitted in three separate containers totaling 420 litres of garbage; and

  WHEREAS it is difficult for residents to even locate bins that can contain a maximum volume of up to 140 litres as described in the City’s by-law, and have already owned these bins for a period of time; and
   
  WHEREAS it would be beneficial to allow for additional time for residents to be able to locate different bins on the open market once they are available, instead of having to adapt to the three item limit and the need for smaller bins at the same time; and
   
  WHEREAS Solid Waste Services staff are also in the process of looking at options available for the disposal of these oversized bins, given that they are not going to be accepted for collection;
   
  THEREFORE BE IT RESOLVED that Solid Waste staff be directed to ensure that residents that are utilizing bins larger than up to 140 litres or 33 pounds continue to receive curbside collection for a temporary period of up to 6 months, so long as the maximum capacity within the bin does not exceed the total three item capacity of 420 litres or 99 pounds; and
   
  BE IT FURTHER RESOLVED that during this 6-month period, solid waste collectors place a courtesy non-compliance tag on bins that do not comply with the Solid Waste Services By-law indicating that there is a temporary exemption being granted, in order to educate residents that they will need to locate different bins;
   
  BE IT FURTHER RESOLVED that after this temporary period, the maximum capacity would continue to be 140 litre or 33 pound bins as described in the Solid Waste Services By-law.

  For (13)	M. Luloff, T. Kavanagh, T. Tierney, J. Leiper, C. Kitts, G. Darouze, A. Hubley, C. Curry, C. Kelly, S. Plante, D. Brown, S. Desroches, and W. Lo
  Against (11)	L. Dudas, G. Gower, R. King, R. Brockington, S. Menard, L. Johnson, S. Devine, J. Bradley, A. Troster, M. Carr, and M. Sutcliffe

  Carried (13 to 11)

15.

Planning and Housing Committee Report 35A

15.1

Omnibus 2 - Official Plan Amendment

File No. ACS2024-PDB-PS-0087 – City-wide

• Agriculture and Rural Affairs Committee and Planning and Housing recommendation(s) as amended

  That Council:

  1. consider the proposed Amendment 56 to Volume 2C, New Area-Specific Policy (Page 27 of Document 1 – Appendix A); and
  2. approve and adopt Official Plan Amendment 34, as presented in Document 1, and amended by Motion ARAC 2024-17-02 and PHC 2024-35-02. 
• Motion No. 2024 - 45-xx
  Moved by J. Leiper
  Seconded by G. Gower

  WHEREAS staff have received multiple submissions relating to the proposed amendments in report ACS2024-PDB-PS-0087 - Omnibus 2 - Official Plan Amendment following its publication on eSCRIBE; and 
   
  WHEREAS staff have considered the submissions; and

  WHEREAS staff agree with the submissions relating to amendment 9, concerning pedestrian and cycling facilities by transect and road type, amendment 13, concerning the protection of wetlands, amendment 55, concerning the mobility network for the LeBreton Flats District; and

  WHEREAS staff partially agree with the submissions relating to amendment 6, concerning development within a Future Neighbourhood overlay, and amendments 45 and 62, concerning Protected Transportation Corridors; and 

  WHEREAS staff do not agree with the submissions relating to amendment 17, concerning stepback requirements in the Suburban Transect, and amendment 27, concerning heights in Special Districts; and

  WHEREAS staff have found an administrative error in amendment 57a, concerning the relocation of unbuilt country lot subdivisions. 
   
  THEREFORE BE IT RESOLVED that City Council receive and approve Document 4A – Staff-Recommended Changes to Document 1 – Appendix A and B and Document 4B – Staff-Recommended Changes to Document 1 – Schedule Q.

  Carried
• Motion No. 2024 - 45-xx
  Moved by S. Plante
  Seconded by D. Brown

  WHEREAS staff report ACS2024-PDB-PS-0087 - Omnibus 2 - Official Plan Amendment includes a new Area-Specific Policy to limit the number of emergency shelters permitted in Ward 12 to four; and

  WHEREAS Planning and Housing Committee referred this provision to Council for consideration pursuant to Subsection 83(8)(a) of the Procedure By-law; and 

  WHEREAS Subsection 83(8)(b) of the Procedure By-law provides that where a matter is before Council pursuant to Subsection (8), a Motion shall be required to put the matter to Council for approval; 

  THEREFORE BE IT RESOLVED that Council approve the proposed Amendment 56 to Volume 2C, New Area-Specific Policy (Page 27 of Document 1 – Appendix A) as outlined in the original staff report. 

  For (2)	S. Devine, and S. Plante
  Against (23)	M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. King, J. Leiper, R. Brockington, C. Kitts, G. Darouze, A. Hubley, S. Menard, C. Curry, D. Hill, C. Kelly, L. Johnson, J. Bradley, A. Troster, M. Carr, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe

  Lost (2 to 23)

16.

Planning and Housing Committee Report 36

16.1

Zoning By-law Amendment - 1495 Heron Road

File No. ACS2024-PDB-PS-0095 – Alta Vista (18)

• Committee recommendation(s) as amended

  That Council approve an amendment to Zoning By-law 2008-250 for 1495 Heron Road, as shown in Document 1, to permit a range of residential and non-residential uses in low and mid-rise buildings, as detailed in Document 2, as amended by Motion No. PHC 2024-36-01 and Document 3, as amended by Motion No. PHC 2024-36-01.

  Carried

16.2

2024 Development Charge Background Study Amendment Report and By-laws

File No. ACS2024-PDB-GEN-0007 – City-wide

Direction to Staff:

Councillor G. Darouze

Staff be directed to support identification of day one water and wastewater projects to service the Tewin lands identified within the current urban boundary, while ensuring that the IMP solutions that service beyond the 2046 planning horizon are not precluded in the future.

• Committee recommendation(s) as amended

  That Council approve:

  1. The 2024 Development Charge Amendment Background Study set forth in Document 1 as amended by Document 3 and
  2. The City-wide Development Charge By-law, 2024-218, be amended in accordance with Document 2 as amended by Motion No. PHC 2024-36-02, to include the following as an amendment to By-law 2024-218:
     19.1   The sub-total and total lines in this by-law provide information at the time of the enactment of this by-law or the subsequent amendments thereto but do not affect the determination of the development charges imposed by this by-law.
  3. That pursuant to the Development Charges Act, subsection 12(3), no further public meeting is necessary; and
  4. That staff, as part of the comprehensive DC bylaw update scheduled for next year, review the feasibility of implementing additional DC eligible service categories that are currently not charged for, including:
     1. services related to public health; and,
     2. child care and early years programs and services under part VI of the Child Care and Early Years Act, 2014 and any related services; and,
     3. services related to proceedings under the Provincial Offences Act, including by-law enforcement services and municipally administered court services; and,
     4. services related to emergency preparedness; and
     5. services related to long-term care; and,
     6. waste diversion services; and
  5. That this review also include:
     1. a consideration of the potential for reduced financial pressure on taxpayers of implementing additional DC eligible service categories; and,
     2. a consideration of the potential advantages of establishing a level of service analysis where none currently exist; and,
     3. a recommendation on whether or not council should implement additional DC service categories.
  Carried

17.

Transportation Committee Report 15

17.1

Fee Review - Municipal Consent, Utility Circulation, Road Cut Permit and Temporary Road Closure

File No. ACS2024-PDB-RHU-0008 - City-wide

• Committee recommendation(s), as amended

  That Council approve:

  1. A new fee structure for Municipal Consent Applications and Utility Circulations as described in this report and set out in the Fee Schedule in Document 1;
  2. A New Municipal Consent Application and Utility Circulation By-law with provisions similar in effect to those set out in Document 2 and as described in this report;
  3. The conversion of a temporary full-time equivalent Right of Way Approvals Officer position to a permanent full-time equivalent position at an approximate annual cost of $125,000 funded entirely from Municipal Consent application and Utility Circulation fee revenues;
  4. The amendment to the Delegation of Authority By-law No. 2024-265 related to Municipal Access Agreements with telecommunication carriers as set out in Document 3 and described in this report;
  5. The revised fee structure for Road Cut Permit applications and update to the fee for Temporary Road Closure Permits and the amendment to Schedule A – Road Cut Fees and Securities of the Road Activity By-law No. 2003-445 as described in this report and set out in Documents 4 and 5;
  6. That staff in Public Works, in consultation with the Rail Office, undertake a review of the number of closures that have taken place over the last two years for Line 1 East extension to be conducted immediately, and the results reported back via a Memo to Council; and
  7. That the Rail Office provide the number of claims submitted by the public as a result of Line 1 East extension construction over the last two years.
  Carried

17.2

Minor Amendments to the Traffic and Parking By-law to Enhance Accessible Parking Opportunities

File No. ACS2024-PWD-TRF-0004 - City-wide

• Committee recommendation(s) as amended

  That Council approve minor amendments to the Traffic and Parking By-law substantially in the form presented in Document 1, Document 2 as amended and Document 3 and as outlined in this Report.

  Carried

18.

Bulk Consent Agenda

18.1

Environment and Climate Change Committee Report 13

18.1.1

Drinking Water Quality Management System 2023 Management Review Report

File No. ACS2024-IWS-WF-0001 – City-wide

• Committee Recommendation(s)

  That Council receive the 2023 Management Review report of the Drinking Water Quality Management System for information.

  Carried

18.2

Planning and Housing Committee Report 36

18.2.1

Zoning By-law Amendment - Part of 3636 Innes Road (3646 Innes Road)

File No. ACS2024-PDB-PSX-0026 – Orléans South-Navan (19)

• Committee Recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for part of 3636 Innes Road, as shown in Document 1, to permit a low-rise mixed-use building, as detailed in Document 2.

  Carried

18.2.2

Minor Zoning By-law Amendment – 2128 Trim Road

File No. ACS2024-PDB-PSX-0035 – Orléans South-Navan (19)

• Committee Recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 2128 Trim Road, as shown in Document 1, to permit the development of single-detached dwellings on a reduced lot width as detailed in Document 2.

  Carried

18.3

City Clerk – Summary of Oral and Written Public Submissions

18.3.1

Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of October 16, 2024

File No.  ACS2024-OCC-CCS-0095 - City-wide

• Report Recommendation

  That Council approve the Summaries of Oral and Written Public Submissions for items considered at the City Council Meeting of October 16, 2024, that are subject to the ‘Explanation Requirements’ being the Planning Act, subsections 17(23.1), 22(6.7), 34(10.10) and 34(18.1), as applicable, as described in this report and attached as Document 1-2.

  Carried

19.

In Camera Items

There were no in camera items.

20.

Motion to Adopt Reports

• Motion No. 2024 - 45-xx
  Moved by A. Hubley
  Seconded by R. King

  That the Built Heritage Committee Report 18A, Community Services Committee Report 12, Emergency Preparedness and Protective Services Committee Report 14, Environment and Climate Change Committee Report 13, Planning and Housing Committee Reports 35A and 36, Transportation Committee Report 15 and the reports from the City Clerk entitled “Status Update - Council Inquiries and Motions for the period ending October 25, 2024” and “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of October 16, 2024”  be received and adopted as amended. 

  Carried

21.

Motions of Which Notice Has Been Previously Given

21.1

Vulnerable Social Infrastructure By-law

• Moved by A. Hubley
  Seconded by M. Sutcliffe

  WHEREAS every resident of Ottawa deserves to feel safe within their community and to be free of discrimination on the basis of their religion, race, sexuality or immutable characteristics; and

  WHEREAS in 2023 incidents of hate crimes against Muslim, Jewish, LGBT and other minority groups in Ottawa increased by 19%; and

  WHEREAS no person should feel intimated from attending their place of worship, community center or any other community gathering space; and

  WHEREAS Ottawa’s Mosques, Churches, Synagogues, and related institutions provide onsite services for some of our most vulnerable community members, including seniors and children; and

  WHEREAS the City of Ottawa has no intention to prohibit peaceful gatherings, protests or demonstrations, including any such activities that occur as part of a labour union strike; and

  WHEREAS on June 18, 2024 Vaughan City Council passed the Protecting Vulnerable Social Infrastructure By-law, which defined vulnerable social infrastructure as religious institutions, schools, childcare centres, hospitals, and congregate care facilities;

  THEREFORE BE IT RESOLVED THAT Council direct staff to:

  1. Consider the feasibility of implementing a Vulnerable Social Infrastructure By-law similar to Vaughan’s as well as alternate (temporary or permanent) approaches to address the prevention of harassment and hate speech in connection to special events or demonstrations as part of the ongoing concurrent reviews of the Special Events on City Streets By-law and the Special Events on Private and Public Property By-law, including consulting with the Ottawa Police Service on the operational feasibility as part of this review; and
  2. Report on findings as part of the staff report on the review of the special events by-laws in Q1 2025.

  For (22)	M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. King, J. Leiper, R. Brockington, C. Kitts, G. Darouze, A. Hubley, C. Curry, D. Hill, C. Kelly, L. Johnson, S. Plante, A. Troster, M. Carr, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe
  Against (3)	S. Menard, S. Devine, and J. Bradley

  Carried (22 to 3)

21.2

Boundary between wards 9 and 24

• Moved by W. Lo
  Seconded by S. Devine

  WHEREAS in accordance with Section 222 of the Municipal Act, 2001, municipalities are authorised the power to divide or redivide a municipality into wards or to dissolve existing wards, and

  WHEREAS a comprehensive review of ward boundaries was conducted in 2020, leading to the adoption of the Ward Boundaries and Council Composition By-law No. 2021-3 on 27 January 2021, which took effect at the 2022 municipal elections, and

  WHEREAS the current northern boundary for Ward 24 – Barrhaven East between Woodroffe and the Rideau River follows the NCC Greenbelt boundary, and

  WHEREAS Fallowfield Road is a vital transportation corridor for Barrhaven residents, and

  WHEREAS Longfields Drive between Woodroffe Avenue and Bill Leathem Drive is an important access route for Barrhaven East residents, and

  WHEREAS established principles of ward boundaries include geographic communities of interest and physical boundaries,

  THEREFORE BE IT RESOLVED that City Council direct staff to bring forward a report to the Finance and Corporate Services Committee no later than Q4 2024 that would change the northern boundary of Ward 24 – Barrhaven East east of Woodroffe Avenue as depicted in documents 1 and 2 in advance of the 2026 municipal elections.

  From the Woodroffe/Fallowfield intersection heading east, follow the centre line of Fallowfield Road to the intersection at Prince of Wales Drive. Then follow the middle of the municipal right-of-way between 2501, 2747, and 2821 Prince of Wales Drive straight to the middle of the Rideau River. Then follow the existing boundary between wards 9 and 10 south to where the current boundary between wards 9 and 24 meet.

  Carried

22.

Motions Requiring Suspension of the Rules of Procedure

There were no Motions Requiring Suspension of the Rules of Procedure

23.

Notices of Motion (for Consideration at Subsequent Meeting)

There no Notices of Motion (for Consideration at Subsequent Meeting).

24.

Motion to Introduce By-laws

24.1

Three Readings

• Motion No. 2024 - 45-xx
  Moved by A. Hubley
  Seconded by R. King

  That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed.

  2024-448    A by-law of the City of Ottawa to protect its agricultural resources and natural heritage features from negative impacts caused by site alteration, and to prevent drainage issues and public nuisances resulting from site alteration activities.
  2024-449    A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement.
  2024-450    A bylaw of the city of Ottawa to amend By-law No. 2003-499 respecting the designation of fire routes.
  2024-451    A by-law of the City of Ottawa to amend By-law 2024-218, the Development Charges By-law, 2024.
  2024-452    A by-law of the City of Ottawa to approve the expropriation of certain property interests in the City of Ottawa for the purposes of the of the Bank Street Renewal Project.
  2024-453    A by-law of the City of Ottawa to provide for solid waste management and to repeal by-law 2012-370.
  2024-454    A by-law of the City of Ottawa to designate certain lands at rang Fairline Row and ruelle Locomotion Lane on Plan 4M-1747 as being exempt from Part Lot Control.
  2024-455    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (promenade Conservancy Drive).
  2024-456    A by-law of the City of Ottawa to designate certain lands at rue Kiwi Street on Plan 4M-1728 as being exempt from Part Lot Control.
  2024-457    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Bank Street, Belanger Avenue and Riverside Drive).
  2024-458    A by-law of the City of Ottawa to adopt the Heritage Conservation District Plan for the ByWard Market Heritage Conservation District.
  2024-459    A by-law of the City of Ottawa to adopt the Heritage Conservation District Plan for the Lowertown West Heritage Conservation District.
  2024-460    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of part of the lands known municipally as 3636 Innes Road. 
  2024-461    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 2128 Trim Road. 
  2024-462    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 1495 Heron Road.
  2024-463    A by-law of the City of Ottawa to amend By-law No. 2008-250 to remove the holding symbol from part of the lands known municipally as 6335 Perth Street. 
  2024-464    A by-law of the City of Ottawa to amend Volume 1 of the Official Plan for the City of Ottawa to update the designation for 1600 Stagecoach Road and to amend Volume 2B of the Official Plan for the City of Ottawa to update the Village of Greely Secondary Plan.
  2024-465    A by-law of the City of Ottawa to designate certain lands at rue Albert Street and rue Lyon Street North on Plan 3922 as being exempt from Part Lot Control.
  2024-466    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (chemin de Jargeau Road), (voie Cerulean Way), (place Lumen Place), (voie Persimmon Way) and (rue de Beaugency Street).
  2024-467    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Trailsedge Way).
  2024-468    A by-law of the City of Ottawa to designate certain lands on croissant Moosonee Crescent and rue Big Dipper Street, Plan 4M-1672, croissant Apex Crescent, Plan 4M-1745, avenue Pantomime Avenue, Plan 4M-1745, avenue Savona Avenue, Plan 4M-1745 and avenue Solarium Avenue, Plan 4M-1641 as being exempt from Part Lot Control.
  2024-469    A by-law of the City of Ottawa to amend By-law 2021-104 to correct for minor errors of an administrative nature as described herein.

  Carried

25.

Confirmation By-law

• Motion No. 2024 - 45-xx
  Moved by A. Hubley
  Seconded by R. King

  That the following by-law be read and passed:

  To confirm the proceedings of the Council meeting of 30 October 2024.

  Carried

26.

Inquiries

26.1

L. Johnson - Public Engagement Strategy & Engage Ottawa Update

Councillor JL. Johnson - Inquiry OCC 2024-19

• The City of Ottawa’s Public Engagement Strategy is guided by the following vision, “A City where public engagement is valued as an important part of the decision-making process and is inclusive, meaningful, accountable, and responsive to the public’s perspectives and needs.”

  Despite this commitment, residents frequently share their frustration about the engagement process. As we have moved toward an online model of consultation, there are fewer opportunities to attend in-person meetings, speak with staff directly, or ask questions. Residents believe that the outcome of consultations is often pre-determined and that their feedback has limited influence. 

  Municipalities across the country are facing significant challenges which will require careful decision-making. It’s vital that residents can become informed about key issues and to weigh in by identifying their priorities. Some cities, like Calgary, are grappling with how to move forward, while others like Guelph and Vancouver have already implemented comprehensive strategies.  

  In January 2024, a memo was circulated to the Mayor and Members of Council to provide an update on improvements to online engagement, staff training, upcoming initiatives to begin updating elements of the Public Engagement Strategy. 

  1. PIMR indicated that the requirement to register before participating in a survey had been eliminated to reduce barriers to participation. A scan of surveys currently posted on Engage Ottawa reveals an inconsistent approach, with some surveys still requiring participants to login prior to providing feedback. Also, a variety of approaches and survey designs are used to gather feedback. This approach produces inconsistent data that cannot be used effectively to draw reliable or confident conclusions, particularly when attempting to compare results across programs or over time. How can all of this be improved to create greater consistency across departments and ensure that Council has the reliable evidence it needs to make evidence-based decisions? 
  2. New public engagement training was launched for city staff in 2024. How many employees participated in the new training? Has a target been established for how many staff will complete this training in 2025? How can the city encourage participation across different departments and seniority levels to ensure employees that interact with the public have the necessary skills. 
  3. A list of upcoming initiatives for updating elements of the Public Engagement Strategy was provided in the memo released January 8, 2024. Can staff provide a brief update on the progress made for each of the identified tasks:
     1. Developing new tools, revising existing tools and clarifying guidelines to encourage consistency of engagement across departments 
     2. Establishing a cross-departmental public engagement network
     3. Launching a public engagement newsletter and improved tracking system for in-person consultations 
     4. Conducting a review of supports required to train and develop City facilitators 
     5. Issuing a Request for Proposals to supply the platform that serves as the back end of the digital public engagement tool; 
     6. In partnership with the Office of the City Clerk, launching a campaign to inform the public on how to engage with the City, including increasing awareness and education of the City’s governance structures and participation opportunities on advisory committees, departmental working groups and local boards. This will build on the 2023 campaign that promoted ways to engage with the City and that focused on the 2024 Budget. 
  4. Do staff have sufficient resources to update the Public Engagement Strategy or will there be a request for additional FTEs in 2025? Can staff share how they have leveraged support from the Bloomberg Philanthropies City Data Alliance to support this important project?
  5. Will the public engagement strategy consider the development of a civic education program, similar to City Hall School which has been implemented in Calgary? What resources would be required to introduce a municipal governance educational program? 

27.

Adjournment

• Motion No. 2024 - 45-xx
  Moved by A. Hubley
  Seconded by R. King

  That the proceedings of the City Council meeting of 30 October 2024 be adjourned.

  The meeting adjourned at 12:37 pm.