Audit Committee

Minutes

Meeting #:
7
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair: Councillor Cathy Curry, 
  • Vice-Chair: Councillor David Brown, 
  • Councillor David Hill, 
  • Councillor Theresa Kavanagh, 
  • Councillor Marty Carr, 
  • Councillor Catherine Kitts, 
  • Councillor Allan Hubley, 
  • and Councillor Wilson Lo 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Public Notices French - Hybrid Standing Committee.pdf
2.Public Notices English - Hybrid Standing Committee.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.


Accessible formats and communication supports are available, upon request.


Except where otherwise indicated, reports requiring Council consideration will be presented to Council on July 10, 2024 in Audit Committee Report 7.


The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on June 21, and the deadline to register to speak by email is 8 am on June 24.

2.
Declarations of Interest

 

No Declarations of Interest were filed.

3.
Confirmation of Minutes

 

4.
Office of the Auditor General

 

4.1
Office of the Auditor General (OAG) – Agile Audit of the Lansdowne 2.0 Redevelopment - Sprint 1

This item has attachments. 
1.Report - Agile Audit of the Lansdowne 2.0 Redevelopment – Sprint 1.pdf
2.Document 1 – OAG Agile Audit of the Lansdowne 2.0 Redevelopment – Sprint 1.pdf
3.Document 1 – BVG Vérification agile du réaménagement de Lansdowne 2.0 – Sprint 1.pdf
4.Document 2 – OAG Agile Audit of the Lansdowne 2.0 Redevelopment - Audit Highlights.pdf
5.Document 2 – BVG Faits saillants tirés de la vérification agile du réaménagement de Lansdowne 2.0 – Sprint 1.pdf

File No. ACS2024-OAG-BVG-007 - City-wide

Councillors S. Menard and S. Devine were in attendance for this item. 

Nathalie Gougeon, Auditor General, OAG, and Joanne Gorenstein, Deputy Auditor General, presented an overview of the report recommendation and answered questions from the Committee. A copy of the slide presentation is filed with the Office of the City Clerk.

Before considering the report, the Committee carried Motion No. AC 2024-07-01 to add the documents to the agenda.

The following delegations addressed the Committee to speak to the report:

  • Neil Saravanamuttoo
  • Carolyn Mackenzie

The following external specialists were available to answer questions from Committee:

  • Melissa Fournier, BDO Canada LLP
  • Michael Shaunessy, BDO Canada LLP
  • Sathish Kimar, BDO Canada LLP

The following city staff were also available to answer questions from Committee:

  • Wendy Stephanson, City Manager
  • Caitlin Salter MacDonald, City Clerk
  • Tammy Rose, General Manager, Infrastructure and Water Services Department (IWSD)
  • Isabelle Jasmin, Deputy City Treasurer, Finance and Corporate Services Department
  • Susan Johns, Director, Asset Management Services, IWSD
  • Carina Duclos, Director, Infrastructure Services, IWSD
  • Sean Moore, Director, Lansdowne Park Project, Planning, Development and Building Services Department

Following discussion on this item, the Committee carried the report recommendation as presented.

  • Report recommendation

    That the Audit Committee receive the audit report and recommend that Council consider and approve the recommendations.

    Carried
  • Motion No. AC2024-07-01
    Moved byD. Brown

    WHEREAS the report and supporting documents for item 4.1 titled “Office of the Auditor General (OAG) - Agile Audit of the Lansdowne 2.0 Redevelopment – Sprint 1” was not circulated with the agenda package;

    THEREFORE BE IT RESOLVED that the Audit Committee approve the addition of these documents for consideration by the Committee at today’s meeting, pursuant to Section 89(3) of the Procedure By-law (being By-law no. 2022-410).

    Carried

5.
In Camera Items

 

There were no in camera items.

6.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

7.
Inquiries

 

There were no Inquiries.

8.
Other Business

 

There was no other business.

9.
Adjournment

 

Next Meeting


Friday, September 20, 2024.

The meeting adjourned at 12:09 pm.

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