Ottawa Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Jessica Bradley, 
  • Mary-Rose Brown, 
  • Alison Crawford, 
  • Rawlson King, 
  • Catherine Kitts, 
  • Harvey A. Slack, 
  • and Adam Smith 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Notices - Meeting Information.pdf
2.Avis - Renseignements concernant la réunion.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Notes:

  1. The meeting began at 5:02 pm.
  2. Jessica Bradley, Mary-Rose Brown, Rawlson King, and Adam Smith participated electronically.

2.
Recognition of the Territory of the Anishinābe Algonquin Nation

 

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.
Roll Call

 

The Chair proceeded with roll call by voice in random order.

4.
Regrets

 

There were no regrets.

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Confirmation of Minutes

 

7.
Communications

 

There were no communications.

8.
Chair's Verbal Update

 

MOTION OPL 20260414/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.
Chief Executive Officer / Chief Librarian’s Report

 

MOTION OPL 20260414/2

That the Ottawa Public Library Board receive the Chief Librarian/CEO’s report for information.

Results: Received

10.
Presentations

 

10.1
Friends of the Ottawa Public Library Association

 

MOTION OPL 20260414/3

That the Ottawa Public Library Board receive the presentation for information.

Results: Received

10.2
Accessibility Roadmap for Client Service Delivery

 

MOTION OPL 20260414/4

That the Ottawa Public Library Board receive the presentation for information.

Results: Received

11.
Reports

 

11.1
Ottawa Public Library Board Policy Amendments

This item has attachments. 
1.OPL Board Policy Amendments.pdf
2.Document 1 - OPL Board - Document Framework.pdf
3.Document 2 - 001 OPLB Roles and Responsibilities of the Board and Board Members.pdf
4.Document 3 - 003 OPLB - Board Orientation and Continuing Education.pdf
5.Document 4 - 004 OPLB Board Member Conduct.pdf
6.Document 5 - 015 OPLB Board Evaluations and Governance Reviews.pdf
7.Document 6 - 016 OPLB Board Succession Planning.pdf
8.Document 7 - 020 OPLB Election-Related Resources.pdf

File Number: OPLB-2026-0414-11.1

MOTION OPL 20260414/5

That the Ottawa Public Library Board:

  1. Approve the amendments to the following policies as further described in this report:
    1. Roles and Responsibilities of the Board and Board Members (Document 2);
    2. Board Orientation and Continuing Education (Document 3);
    3. Board Member Conduct (Document 4);
    4. Board Evaluations and Governance Reviews (Document 5);
    5. Board Succession Planning (Document 6);
    6. Election-Related Resources (Document 7); and,
  2. Approve the revised OPL Board Document Framework, including renumbering policies 017-021, as further described in this report (Document 1).

Results: Carried

11.2
2026 Ottawa Public Library Board Work Plan

This item has attachments. 
1.2026 Ottawa Public Library Board Work Plan.pdf
2.Document 1 - 2026 Board and Corporate Work Plan.pdf

File Number: OPLB-2026-0414-11.2

MOTION OPL 20260414/6

That the Ottawa Public Library Board:

  1. Receive the report for information;
  2. Approve the 2026 Board Work Plan items in Document 1; and,
  3. Receive the 2026 Corporate Work Plan items in Document 1 for information.

Results: Received and Carried

11.3
Semi-Annual Performance Measurement – July to December 2025

This item has attachments. 
1.Semi-Annual Performance Measurement - July to December 2025.pdf

File Number: OPLB-2026-0414-11.3

MOTION OPL 20260414/7

That the Ottawa Public Library Board receive this report for information.

Results: Received

12.
In Camera Items

 

There were no in camera items.

13.
Information Previously Distributed

 

14.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

15.
Inquiries

 

There were no Inquiries.

16.
Other Business

 

The Chair and Board Members shared reading recommendations.

17.
Adjournment

 

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 6:10 pm.

18.
Next Meeting

 

Tuesday, May 12, 2026

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