Audit Committee

Minutes

Meeting #:
8
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair: Councillor Cathy Curry, 
  • Vice-Chair: Councillor David Brown, 
  • Councillor David Hill, 
  • Councillor Theresa Kavanagh, 
  • Councillor Marty Carr, 
  • Councillor Catherine Kitts, 
  • Councillor Allan Hubley, 
  • and Councillor Wilson Lo 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Public Notices English - Hybrid Standing Committee.pdf
2.Public Notices French - Hybrid Standing Committee.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.


Accessible formats and communication supports are available, upon request.


Except where otherwise indicated, reports requiring Council consideration will be presented to Council on October 2, 2024 in Audit Committee Report 8.


The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on September 19, and the deadline to register to speak by email is 8:30 am on September 20.

2.
Declarations of Interest

 

No Declarations of Interest were filed.

3.
Confirmation of Minutes

 

4.
Office of the Auditor General

 

4.1
Office of the Auditor General (OAG) – Road Renewal Program Value for Money Audit

This item has attachments. 
1.Report - Road Renewal Program Value for Money Audit.pdf
2.Document 1 – OAG Road Renewal Value for Money Audit.pdf
3.Document 1 – BVG Vérification du Programme de réfection des routes.pdf
4.Document 2 – OAG Road Renewal Value for Money Audit - Audit Highlights.pdf
5.Document 2 – BVG Faits saillants tirés de la vérification du Programme de réfection des routes.pdf

File No. ACS2024-OAG-BVG-008 - City-wide

Joanne Gorenstein, Deputy Auditor General, OAG, and Cory Richardson, Senior Auditor, OAG, presented an overview of the report recommendation and answered questions from the Committee. A copy of the slide presentation is filed with the Office of the City Clerk.

The following were also available to answer questions from the Committee:

  • Nathalie Gougeon, Auditor General, OAG
  • Ted Phillips, external consultant
  • Alain Gonthier, General Manager, Public Works Department
  • Carina Duclos, Director, Infrastructure Services, Infrastructure and Water Services Department (IWSD)
  • Susan Johns, Director, Asset Management Services, IWSD

Following discussion on this item, the Committee carried the report recommendation as presented.

  • Report Recommendation(s)

    That the Audit Committee receive the audit report and recommend that Council consider and approve the recommendations. 

    Carried

4.2
Office of the Auditor General (OAG) – Investigation of OC Transpo Bus Maintenance

This item has attachments. 
1.Report - Investigation of OC Transpo Bus Maintenance.pdf
2.Document 1 – BVG Enquête sur l’entretien des autobus d’OC Transpo.pdf
3.Document 1 – OAG Investigation of OC Transpo Bus Maintenance.pdf
4.Document 2 – BVG Faits saillants tirés sur l’Enquête sur l’entretien des autobus d’OC Transpo.pdf
5.Document 2 – OAG Investigation of OC Transpo Bus Maintenance – Investigation Highlights.pdf

File No. ACS2024-OAG-BVG-009 - City-wide

Joanne Gorenstein, Deputy Auditor General, OAG, presented an overview of the report recommendation and answered questions from the Committee. A copy of the slide presentation is filed with the Office of the City Clerk.

The following were also available to answer questions from the Committee:

  • Nathalie Gougeon, Auditor General, OAG
  • Renée Amilcar, General Manager, Transit Services Department (TSD)
  • Rami El Feghali, Director, Transit Bus Operations and Maintenance, TSD

Following discussion on this item, the Committee carried the report recommendation as presented.

  • Report Recommendation(s)

    That the Audit Committee receive the Investigation of OC Transpo Bus Maintenance report and recommend that Council consider and approve the recommendations.

    Carried

4.3
Office of the Auditor General (OAG) - Semi-annual Report on Follow-Up Procedures

This item has attachments. 
1.Report - Semi-Annual Report on Follow-Up Procedures.pdf
2.Document 1 – BVG Rapport semestriel sur les procédures de suivi.pdf
3.Document 1 - OAG Semi-Annual Report on Follow-up Procedures.pdf

File No. ACS2024-OAG-BVG-010 - City-wide

  • Report Recommendation(s)

    That the Audit Committee recommend Council receive the Semi-Annual Report on Follow-up Procedures.

    Received

4.4
Office of the Auditor General (OAG) – 2024-2027 Audit Work Plan for the Ottawa Police Service

This item has attachments. 
1.Report - 2024-2027 Audit Work Plan for the Ottawa Police Service.pdf
2.Document 1 – OAG 2024-2027 Audit Work Plan for the Ottawa Police Service.pdf
3.Document 1 – BVG Plan de travail de vérification 2024-2027 pour le Service de police d'Ottawa.pdf

File No. ACS2024-OAG-BVG-011 - City-wide

Nathalie Gougeon, Auditor General, OAG, answered questions from the Committee.

Following discussion on this item, the Committee received the report recommendation as presented.

  • Report Recommendation(s)

    That the Audit Committee recommend Council receive the 2024-2027 Audit Work Plan for the Ottawa Police Service.

    Received

5.
In Camera Items

 

There were no in camera items.

6.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

7.
Inquiries

 

There were no Inquiries.

8.
Other Business

 

There was no other business.

9.
Adjournment

 

Next Meeting


Monday, November 25, 2024.

The meeting adjourned at 11:37 am.

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