Ottawa
Public Library Board
MINUTES
Monday, May
12, 2014, 17:00
Champlain Room,
Ottawa City Hall, 110 Laurier Avenue West
Present:
Chair: Jan Harder
Trustees: Amelita Armit, Jim Bennett, Keith Egli, Patrick
Gauch, Danielle Lussier-Meek, Shad Qadri, Tim Tierney, Marianne Wilkinson, Rose
Zeidan
Regrets: Vice-Chair
André Bergeron, Trustee David Gourlay
Absent: Trustees
Christine Langlois, Doug Thompson
Recorder:
Marc Pellerin, Library Board Assistant
CALL TO ORDER
The meeting was called to order at 17:00. Trustees
Gauch and Qadri joined by teleconference.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
PUBLIC DELEGATIONS
There were no public delegations.
There were no communication items.
PRESENTATIONS
There were no presentations.
1. CONFIRMATION OF MINUTES
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OPLB-2014-0051
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MOTION No. OPL 20140512/1
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Minutes confirmed as presented – Ottawa
Public Library Board meeting of April 14, 2014.
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- CONFIRMED
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REGRETS
The Board
received regrets from Vice-Chair André Bergeron and Trustee David Gourlay.
Trustees Christine Langlois and Doug Thompson joined the meeting after
adjournment and did not partake in any Board discussion.
CHIEF EXECUTIVE OFFICER’S REPORT
Danielle McDonald,
Chief Executive Officer provided a verbal report; key highlights included:
·
The successful
Diefenbooker Classic Run held May 3rd;
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TV5 series “J’habite
ici” featuring a longtime supporter visiting the Vanier branch;
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OPL’s presence at the
2014 ComicCon event held at the Ernst and Young Centre May 9-11;
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The upcoming Every
Child Ready to Read special programming scheduled for May 31st;
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The noteworthy
Makerspace Launch held April 23rd, along with the recognition of trustees
in attendance (Trustees Armit, Bennett, Bergeron, Egli, Wilkinson, and Chair
Harder).
2.
DIGITAL CONTENT ADVOCACY
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OPLB-2014-0052
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MOTION No. OPL 20140512/2
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WHEREAS the Ottawa Public Library is committed to providing
equitable access to information and services regardless of format and
customer demand for eBooks and eMagazines is increasing; and
WHEREAS Ottawa Public Library staff are working together with publishers
to find mutually beneficial solutions so that public library customers have
access to the wide range of eBooks and eMagazines they have available to them
in a physical printed copy; and
WHEREAS the specialized market terms for libraries provided by
some publishers for the purchase of eBooks and eMagazines restrict the Ottawa
Public Library’s ability to purchase these materials for public use,
resulting in an inequity of access to electronic content, significant
constraints on the Ottawa Public Library budget, and an undermining of the
Ottawa Public Library’s ability to fulfill its role;
THEREFORE BE IT RESOLVED that the Ottawa Public Library Board:
1. request that the Department of Canadian Heritage and the Ontario
Ministry of Tourism, Culture and Sport investigate publishers’ restrictive
practices in making eBooks and eMagazines available to public libraries,
including the higher prices charged to public libraries; and
2. request staff bring the issues faced by libraries in obtaining
access to eBooks and eMagazines to the attention of the Competition Bureau of
Canada.
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- CARRIED
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3.
SEMI-ANNUAL PERFORMANCE MEASUREMENT FRAMEWORK REPORT
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OPLB-2014-0053
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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4.
Q1 2014 FINANCIAL REPORT
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OPLB-2014-0054
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Chair Harder noted some inconsistencies on page 8, Appendix E of the
Q1 2014 Financial Report (Library Board Operating Budget). She reminded
trustees of changes previously made by the Board to optimize accountability measures
with respect to the handling of the Board’s own budget. She mentioned that she
is currently in the process of reviewing additional information supplied by
staff, and further information will be brought forth at the next OPL Board
meeting, if required.
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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5.
ONTARIO LIBRARY ASSOCIATION (OLA) REPORT
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OPLB-2014-0055
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Trustee Gauch thanked the Board for the opportunity to attend the conference.
He noted his interest and intention to submit his proposal to act as a speaker
for the 2015 Ontario Library Association Super Conference.
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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6.
MONITORING REPORT: A.3 FINANCIAL REPORT PLANNING AND BUDGETING
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OPLB-2014-0056
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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7.
MONITORING REPORT: A.4 FINANCIAL CONDITION
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OPLB-2014-0057
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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8.
MONITORING REPORT: A.6 ASSET PROTECTION
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OPLB-2014-0058
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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9.
2014 CALENDAR OF REPORTS, OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED
REPORTS
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OPLB-2014-0059
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That the Ottawa Public Library Board receive this
report for information.
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- RECEIVED
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NOTICES OF MOTION
There were no notices of motion.
OTHER BUSINESS
1.Trustee Leave of Absence
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MOTION No. OPL 20140512/3
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Moved by Trustee
Lussier-Meek, seconded by Trustee Armit,
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That the Ottawa Public Library Board
grant Trustee Christine Langlois a leave of absence beginning May 12, 2014
and ending on July 1, 2014.
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- CARRIED
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2. Beaverbrook Branch
Update
Chair Harder requested a verbal update on
the progress of the Beaverbrook Branch Expansion project. Elaine Condos,
Division Manager, Facilities and Fleet reported that construction is
progressing well. The last update to the Board was shared on the week of May
5, 2014. Upcoming milestones will include the acquisition of a partial
occupancy permit. In addition, landscaping and paving work will take place
within the next few weeks. The project remains on time and on budget.
INQUIRIES
Trustee Zeidan inquired about the possibility for OPL
to allow customers to renew their library cards online. Jennifer
Stirling, Division Manager, Content and Technology advised that staff has
recently launched a tool, allowing individual customers to register for an OPL
library card online. The Technology Services team has also launched
auto-renewal which automatically renews library cards that do not have any fees
and fines, and provides notification 60 days in advance of the renewal
period. Some work is still required to allow for automatic renewal to
customers with fines or who are non-residents and are required to pay a fee
when renewing. Staff is working on this and hopes that it will be completed by
the end of 2014.
Trustee Bennett commended staff for launching the new tools and
asked about a customer’s ability to take out digital downloads following the
online library card registration process. J. Stirling explained that the
activation of an online temporary card allows customers to access specific
resources for a limited amount of time but needed to confirm the exact
parameters. Chair Harder requested that a response be provided to the
Board over the coming month.
IN CAMERA
There were no in camera items.
ADJOURNMENT
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MOTION No. OPL 20140512/4
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That the Ottawa Public Library Board meeting
be adjourned at 17:16.
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- CARRIED
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Minutes approved by:
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Original
Signed
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Original
Signed
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Chair
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Secretary
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