Ottawa Public Library Board

Minutes

Meeting #:
19
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Trustee Jessica Bradley, 
  • Trustee Alison Crawford, 
  • Trustee Rawlson King, 
  • Trustee Catherine Kitts, 
  • Trustee Harvey A. Slack, 
  • and Trustee Adam Smith 
Absent:
  • Trustee Mary-Rose Brown 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.1 - Notices - Meeting Information.pdf
2.1 - Avis - Renseignements concernant la réunion.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Note:

  1. The meeting began at 5:02 pm.
  2. Trustee Bradley participated electronically.

2.
Recognition of the Territory of the Anishinābe Algonquin Nation

 

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.
Roll Call

 

The Chair proceeded with roll call by voice in random order.

4.
Regrets

 

Trustee Mary-Rose Brown sent her regrets.

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Confirmation of Minutes

 

7.
Communications

 

There were no communications.

8.
Chair's Verbal Update

 

MOTION OPL 20250211/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.
Chief Librarian/Chief Executive Officer's Report

 

MOTION OPL 20250211/2

That the Ottawa Public Library Board receive the Chief Librarian/CEO’s report for information.

Results: Received

10.
Reports

 

10.1
Brand Strategy - Phase 2 Strategy and Development

This item has attachments. 
1.Brand Strategy Phase 2 - Strategy and Development.pdf
2.Document 1 - OPL Brand Strategy.pdf

File Number: OPLB-2025-0211-10.1

MOTION OPL 20250211/3

That the Ottawa Public Library Board:

  1. Approve the Brand Strategy (Document 1), as further described in this report; and,
  2. Direct staff to proceed to Phase 3 - Design and Visual Identity and report back to the Board in Q3 2025.

Results: Carried

Dissent from Trustee Adam Smith

10.2
Increase to Contracts Requiring Board Approval: Integrated Library System

This item has attachments. 
1.Increase to Contracts Requiring Board Approval - Integrated Library System.pdf

File Number: OPLB-2025-0211-10.2

MOTION OPL 20250211/4

That the Ottawa Public Library Board approve an increase to the five-year agreement with SirsiDynix for the Integrated Library System, as further described in this report.

Results: Carried

10.3
Intellectual Freedom Annual Report: 2024 Challenges

This item has attachments. 
1.​​Intellectual Freedom Annual Report​ 2024 Challenges.pdf

File Number: OPLB-2025-0211-10.3

MOTION OPL 20250211/5

That the Ottawa Public Library Board receive this report for information.

Results: Received

10.4
2024 Fund Development Update

This item has attachments. 
1.2024 Fund Development Update.pdf

File Number: OPLB-2025-0211-10.4

MOTION OPL 20250211/6

That the Ottawa Public Library Board receive this report for information.

Results: Received

11.
In Camera Items

 

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve in camera pursuant to 16.1 (4)(d), Labour Relations or Employee Negotiations, to receive a Labour Relations Update and with respect to the mandate for Collective Bargaining - Reporting out date: not reporting out / Upon Collective Agreement Ratification

Moved by Vice-Chair Kathy Fisher:

MOTION OPL 20250211/7

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve in camera to receive a Labour Relations Update and with respect to the mandate for Collective Bargaining.

Results: Carried

Upon resuming in open session at 7:00 p.m., the Chair advised the following:

Please let the record show that the Board went In Camera/Closed Session. The matters dealt with were twofold: the Board received a Labour Relations update, and discussed matters related to the mandate for collective bargaining.

The details of this item cannot be reported out for the reasons stated previously. No votes were taken and no decision made in camera; staff were provided with direction regarding collective bargaining negotiations in closed session.

12.
Information Previously Distributed

 

13.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

14.
Inquiries

 

There were no Inquiries.

15.
Other Business

 

The Chair, Trustees, staff and guests shared reading recommendations.

16.
Adjournment

 

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 7:07 pm.

17.
Next Meeting

 

Tuesday, March 11, 2025

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