Election Compliance Audit Committee

Minutes

Meeting #:
7
Date:
Time:
-
Location:
Electronic Participation
Present:
  • Timothy Cullen (Chair), 
  • Nahie Bassett, 
  • Imad Eldahr, 
  • and Michael McGoldrick 
Absent:
  • Catherine Bergeron (Vice-Chair) 
Committee Counsel present:
  • James Plotkin (Gowling WLG) 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.1 - Public Notices English - Virtual ECAC.pdf
2.1 - Public Notices French - Virtual ECAC.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; personal information disclaimer for correspondents and public speakers (only “designated persons” shall be permitted to make submissions to the Committee); notice regarding minutes; and hybrid participation details.


Accessible formats and communication supports are available, upon request.


Unredacted versions of applications for compliance audits, and any written submissions to Committee, are available for public inspection at the City of Ottawa Elections Office during regular business hours in accordance with the Municipal Elections Act, 1996.

At the outset of the meeting, the Chair read an opening statement outlining the procedures for and format of the Committee Meeting.

These “Summary Minutes” indicate the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the full Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in the Summary Minutes are draft until the full Minutes of the meeting are confirmed by the Committee. The draft of the full Minutes (for confirmation) will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.

2.
Declarations of Interest

 

No Declarations of Interest were filed.

3.
Confirmation of Minutes

 

4.
Office of the City Clerk

 

4.1
Appointment of an external licensed auditor to conduct an election compliance audit of the campaign finances of Candidate Shawn Menard, Ward 17 Capital, from the 2022 Municipal Elections

This item has attachments. 
1.ACS2025-OCC-GEN-0007 - Report - Appointing Auditor re S. Menard.pdf
2.Document 1 - Call-Up on Standing Offer re S. Menard.pdf

File No. ACS2025-OCC-GEN-0007 – City-wide

  • Report Recommendation(s)

    That the Election Compliance Audit Committee:

    1. Approve the appointment of an external licensed auditor to conduct an election compliance audit of the campaign finances of Candidate Shawn Menard of Ward 17 Capital from the 2022 Municipal Elections, as outlined in this report;
    2. Delegate the authority to finalize the contract and audit plan to the City Clerk or her designate, in consultation with the Committee’s legal counsel, as outlined in this report.
  • Motion No. ECAC2025-07-01
    Moved byM. McGoldrick

    That the report recommendations be amended as follows:

    That the Election Compliance Audit Committee:

    1. Approve the appointment of OXARO Inc., an external licensed auditor, to conduct an election compliance audit of the campaign finances of Candidate Shawn Menard of Ward 17 Capital from the 2022 Municipal Elections, as outlined in this report;
    2. Delegate the authority to finalize the contract and audit plan to the City Clerk or her designate, in consultation with the Committee’s legal counsel, as outlined in this report.
    Carried as amended

5.
Inquiries

 

There were no Inquiries.

6.
Other Business

 

There was no other business.

7.
Adjournment

 

Next Meeting: To be scheduled as required within the timelines prescribed by the Municipal Elections Act, 1996, should compliance audit application(s), auditor report(s) or report(s) from the City Clerk on the apparent contravention(s) of contribution limits be received.

The meeting adjourned at 11:40 am.

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