Audit Committee

Minutes

Meeting #:

6

Date:

Monday, June 10, 2024

Time:

9:30 A.m. - 1:30 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Present:

• Chair: Councillor Cathy Curry, 
• Vice-Chair: Councillor David Brown, 
• Councillor David Hill, 
• Councillor Theresa Kavanagh, 
• Councillor Marty Carr, 
• Councillor Catherine Kitts, 
• and Councillor Wilson Lo 

Absent:

• Councillor Allan Hubley 

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on June 26, 2024 in Audit Committee Report 6.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on June 7, and the deadline to register to speak by email is 8:30 am on June 10.

2.

Declarations of Interest

No Declarations of Interest were filed.

3.

Confirmation of Minutes

3.1

AC Minutes 5 – Friday, March 8, 2024

• Carried

4.

Office of the Auditor General

4.1

Office of the Auditor General (OAG) –  Audit of the Purchasing Card Program 

File No. ACS2024-OAG-BVG-005 - City-wide 

Joanne Gorenstein, Deputy Auditor General, OAG, presented an overview of the report recommendation and answered questions from the Committee.  A copy of the slide presentation is filed with the Office of the City Clerk. 

Cyril Rogers, General Manager of Finance and Corporate Services Department (FCSD) and Chief Financial Officer, was also available to answer questions from the Committee. 

Following discussion on this item, the Committee carried the report recommendation as presented.

• Report recommendation

  That the Audit Committee receive the audit report and recommend that Council consider and approve the recommendations.  

  Carried

4.2

Office of the Auditor General (OAG) – Audit of the Climate Change Master Plan 

File No. ACS2024-OAG-BVG-006 - City-wide

Councillors S. Menard and S. Devine were in attendance for this item.

Nathalie Gougeon, Auditor General, OAG, and Rhea Khanna, Senior Auditor, OAG, presented an overview of the report recommendation and answered questions from the Committee.  A copy of the slide presentation is filed with the Office of the City Clerk.

The following were also available to answer questions from the Committee:

• Joanne Gorenstein, Deputy Auditor General, OAG
• Claire Bennett, PwC (external consultant for the OAG)
• Cyril Rogers, General Manager of FCSD and Chief Financial Officer
• Will McDonald, Director, Climate Change and Resiliency Services, Strategic Initiatives Department

Committee members received a written submission from Judith Kennedy, Citizen Climate Counsel, and a copy is filed with the Office of the City Clerk.

The following speakers addressed the Committee to speak to the report recommendation:

• Neil Saravanamuttoo
• William van Geest, Ecology Ottawa
• Angela Keller-Herzog, CAFES
• Joan Freeman 

Following discussion on this item, the Committee carried the report recommendation as presented.

• Report recommendation

  That the Audit Committee receive the audit report and recommend that Council consider and approve the recommendations.  

  Carried

5.

Finance and Corporate Services Department

5.1

2023 City of Ottawa Consolidated Financial Statements

File No. ACS2024-FCS-FIN-0006 - City-wide

Isabelle Jasmin, Deputy City Treasurer, FCSD, presented an overview of the report recommendation and answered questions from the Committee.  A copy of the slide presentation is filed with the Office of the City Clerk. 

Following the presentation from staff, the Committee received a presentation from KPMG. They were represented by the following: 

• Andrew Newman
• Kevin Travers

After discussions on this item, the Committee carried the report recommendation as presented.

• Report recommendation

  That the Audit Committee recommend Council approve the 2023 City of Ottawa Consolidated Financial Statements.

  Carried

5.2

2023 Sinking Fund Financial Statements 

File No. ACS2024-FCS-FIN-0007 - City-wide

• Report recommendation

  That the Audit Committee recommend Council approve the Sinking Fund Financial Statements for 2023.

  Carried

6.

In Camera Items

There were no in camera items.

7.

Notices of Motions (For Consideration at Subsequent Meeting)

There were no Notices of Motion.

8.

Inquiries

There were no Inquiries.

9.

Other Business

There was no other business.

10.

Adjournment

Next Meeting

Monday, June 24, 2024.

The meeting adjourned at 12:59 pm.