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Ottawa Public Library Board Meeting


Agenda 30

Tuesday, 8 February
2022, 5:00 p.m.

Electronic Participation

This Meeting will be held through electronic participation in accordance with Section 238 of the Municipal Act, 2001 as amended by Bill 197, the COVID-19 Economic Recovery Act, 2020. Persons wishing to provide comments on any of the agenda items contained herein should refer to the process detailed in and attached to this agenda as an Appendix A.


Julie Tremblay, Library Board Assistant
613-580-2424 x32169

[email protected]

 

Use the Library online:

·         Check out our staff recommendations, all on one page for you to explore.

·         Contact InfoService by phone, email or chat for help, or book a virtual 1:1 tutorial.

·         Sign up for a card here.

 

Board Members:

Chair:  Matthew Luloff
Vice-Chair:  Kathy Fisher
Trustees:  Steven Begg, Riley Brockington, Mary-Rose Brown,

Allan Higdon, Rawlson King, Carol Anne Meehan, Harvey A. Slack


Accessible formats and communication supports are available for any specific agenda item.  Please contact the OPL Board at [email protected] at least two (2) business days in advance of the meeting to make a request.

RECOGNITION OF ANISHINĀBE ALGONQUIN TERRITORY

 

ROLL CALL

 

REGRETS

 

DECLARATIONS OF INTEREST

 

CONFIRMATION OF MINUTES

 

Minutes 29 – Tuesday, 30 November 2021

 

COMMUNICATIONS

•        Status of the stained glass window at the Main branch of the Ottawa Public Library

 

CHAIR’S VERBAL UPDATE

 

CHIEF EXECUTIVE OFFICER'S REPORT

 

PRESENTATIONS

 

1.

FRIENDS OF THE OTTAWA PUBLIC LIBRARY ASSOCIATION (FOPLA) - PRESENTATION

 

That the Ottawa Public Library Board receive this presentation for information.

 

2.

OPL COVID-19 RECOVERY PLAN - UPDATE

 

That the Ottawa Public Library Board receive this presentation for information.

 

3.

ANNUAL INTELLECTUAL FREEDOM CHALLENGES

 

That the Ottawa Public Library Board receive this presentation for information.

 

REPORTS

 

4.

OTTAWA PUBLIC LIBRARY BOARD WORK PLAN

 

 

OPLB-2022-0204

 

That the Ottawa Public Library Board:
1.         Receive the report for information;
2.         Approve the 2022 Board Work Plan (Appendix 1); and,
3.         Receive the 2022 Corporate Work Plan (Appendix 2) for information.

 

*IN CAMERA ITEMS

 

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO SUBSECTION 16.1 (4)(B) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, TO CONSIDER THE CHIEF EXECUTIVE OFFICER 2021 PERFORMANCE REVIEW AND RELATED EMPLOYMENT MATTERS – IN CAMERA – REPORTING OUT DATE: 8 FEBRUARY 2022. THE SPECIFIC MATTERS RELATED TO THE CEO’S 2021 PERFORMANCE REVIEW WILL NOT BE REPORTED OUT AS THEY RELATE TO PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL.

 

NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING)

 

OTHER BUSINESS

 

INQUIRIES

 

ADJOURNMENT

 

NEXT MEETING

8 March 2022

 

Note:   1.         In Camera items are not subject to public discussion or audience*.

2.         Any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public.


 

Appendix A – Remote Participation Details

This particular meeting will be hosted in Zoom. Public Delegations may join the meeting by calling a toll-free telephone number or using Zoom software on a computer or mobile device.

Members of the Board and Required Ottawa Public Library (OPL) Staff

The Library Board Assistant will send a Zoom link and password prior to the meeting to Members of the Board, and staff who are required to participate.

Other OPL and Municipal Staff, Media and General Public

Staff not participating in the meeting, the media and the general public must view the meeting via the Ottawa Public Library’s YouTube channel, go to: https://www.youtube.com/watch?v=vAsKoY7rAGI

Public Delegations / Submissions to the Board

There are several ways in which the general public can provide submissions to the Board for the February 8 meeting, as follows:

a)    Submit comments in writing: Persons wishing to provide comments to the Ottawa Public Library Board are strongly encouraged to submit such comments in writing, by email to the Board email address at: [email protected]. Comments received by Tuesday, February 8 will be provided to the Board members prior to the meeting. Comments received after this time will be forwarded to Board members as soon as possible.

 

b)    Submit verbal comments in advance of the meeting (Prior to 4:00 PM on Monday, February 7). You may email [email protected] to have comments transcribed.

 

c)    Register to Speak at the Board Meeting:

Prior to 1:00 p.m. on Tuesday, February 8: Fill out a Request to Speak Form. To access the Request to Speak form, please copy and paste the following URL into your browser: https://biblioottawalibrary.ca/en/request-speak-opl-board.” See details below on how to participate remotely in the meeting this manner. If you wish to make a visual presentation, please see further details below. Notwithstanding the deadlines noted above, public delegations are requested to register as soon as possible in order to facilitate an orderly registration process and meeting. Logistical details will be provided upon confirmation of registration.

 

Remote participation for Public Delegations

Upon receipt of your registration to speak at the meeting, by way of one of the procedures outlined above, delegates will be asked to submit the username they will be using to join the Zoom meeting, phone number from which they will be dialing into the meeting and email address (if available). Registration is required so that the Library Board Assistant may provide Zoom meeting information to the speaker prior to the meeting.

Persons who intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so.  The following information is provided for your consideration and guidance during remote participation in the meeting:

As screen-sharing will not be enabled for participants during this meeting, those delegates who wish to provide a visual presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share your presentation from their screen as you speak, and advance through it as needed. Please let staff know when to advance by verbally saying “next slide” or “scroll down” and note that there may be a delay of a few seconds.  In order to allow sufficient time for set-up and testing in advance of the meeting start time, those who wish to provide visual presentations are required to register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on Tuesday, February 8.