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WHEREAS in 2012 the
Ottawa Public Library Board completed and received a governance review, with
direction to disband Board committees and instead establish ad-hoc working
groups on a go forward basis to support a more strategic focus within Board
operations; and
WHEREAS a By-laws and
Policies Ad-hoc Working Group was established to review existing Board
by-laws and policies to identify gaps, redundancies, and/or inconsistencies,
and development of action plans for moving forward; and
WHEREAS at a meeting held
May 21, 2014, the Board’s Rules of Procedure By-law & Policy Review
Ad-hoc Group suggested that monitoring reports be ceased as a result of
substantial changes occurring with the Board’s governance framework; and
WHEREAS the retention of
the OPL Board’s current policy and monitoring report structure will create a
conflicting, inconsistent, and confusing framework that will fail to align
with the Board’s new policy structure, pending the Board’s approval of the
new structure in September 2014; and
WHEREAS in preparation
for the approval of the OPL Board’s new policy framework, it was suggested by
the ad-hoc group that measures to disband the production of monitoring
reports take effect immediately, with the current policy framework to remain
in place until such time as the new policy framework is approved by the
Board;
THEREFORE BE IT RESOLVED
THAT the Ottawa Public Library Board approves to discontinue the production
of all monitoring reports effective immediately.
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