Joint Audit Committee and Transit Commission

Agenda

Meeting #:

1

Date:

Friday, June 09, 2023

Time:

1:00 P.m. - 3:00 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair Cathy Curry, 
• Chair Glen Gower, 
• Vice-Chair David Brown, 
• Councillor Riley Brockington, 
• Councillor Marty Carr, 
• Councillor David Hill, 
• Councillor Allan Hubley, 
• Councillor Theresa Kavanagh, 
• Councillor Catherine Kitts, 
• Councillor Jeff Leiper, 
• Councillor Wilson Lo, 
• Councillor Shawn Menard, 
• and Councillor Tim Tierney 

Eric Pelot, Committee Coordinator
[email protected], [phone], ext. 22953

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1.

Notices and meeting information for meeting participants and the public

The meeting will begin at 1 pm, or 30 minutes following the regular Audit Committee meeting, whichever is later.

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on June 14, in the Joint Audit Committee and Transit Commission Report 1.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on June 8, and the deadline to register to speak by email is 8:30 am on June 9.

2.

Declarations of Interest

3.

In Camera Items

The following items are to be considered in camera pursuant to the Procedure By-law (By-law No. 2022–410), Subsection 13(1)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality and Subsection 13(1)(f), the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

As the content of the Auditor General's report and the in camera presentations to the Joint Meeting regarding Zero Emission Buses contains information pertaining to the City’s contract negotiations with Envari Energy Solutions, the release of which could prejudice the City’s legal and bargaining position in respect of these contract negotiations, and the Committee will receive information related to the contract negotiations, and Committee may seek advice that is subject to solicitor-client privilege, the material falls within the exceptions contemplated by Subsections 13(1)(f) and (k) of City Council’s Procedure By-law, and is also exempt from disclosure pursuant to Sections 6(1)(b), 11(e) and 12 of the Municipal Freedom of Information and Protection of Privacy Act.  As such the Zero Emission Bus (ZEB) Sprint 4 Audit Report will only be reported out upon execution of the contract.

3.1

Office of the Auditor General (OAG) – Zero Emission Buses Project – Sprint 4 Audit Report

File No. ACS2023-OAG-BVG-0006 – City-wide

• Report recommendation

  That the Joint Audit Committee and Transit Commission receive the audit report and recommend that Council consider and approve the recommendations.

3.2

Zero Emission Bus (ZEB) Envari Contract

File No. ACS2023-TSD-EN-0010 – City-wide

• Report recommendation

  That the Joint Transit Commission and Audit Committee recommend that Council direct the General Manager, Transit Services to finalize negotiations and execute an agreement with Envari Energy Solutions for the design, procurement and installation of the Charging and Electrical Infrastructure, the provision of backup power and an energy management system to support OC Transpo’s conversion to battery-electric buses.

4.

Adjournment

Next Meeting: to be determined.