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In response to questions
from Trustee Higdon regarding Appendix D, 2017 Q2 Contract Expenditures
Report, Elaine Condos, Division Manager, Central Library Project explained that
Item 4 (Professional Project Management Services for the Central Library
Development Project - $285, 483.74 – Tiree Facility Solutions) was a contract
for continuity to carry the project forward and provide support to OPL staff
until June 2017. At the time of the original purchase order (December 31,
2016), it was not confirmed that the City would assume control over the
project. Ms. Condos pointed out that a balance of $237K remains as OPL did
not use the services as anticipated. She noted that 50 percent of the
project is covered by Library and Archives Canada (LAC). With respect to
what services Tiree provided, Ms. Condos noted that Tiree focused on project
management and strategic advisory services, stating that OPL hired a senior
level project manager to ensure deliverables would be met between OPL and LAC
for the project, and specifically for the January 31, 2017 report.
In response to questions
from Trustee Higdon regarding Appendix F, 2017 Q2 Capital Report,
specifically 905105 Central Library Development, Ms. Condos advised it is
expenditures for OCL project planning.
Action: That staff provide
Trustee Higdon the OCL Project – Planning Phase Budget Summary.
With respect to 905708
New Central Library – Land Acq *Legacy*, Ms. Condos clarified that in 2004,
Council approved a site, and that money spent was related to unsuccessful land
acquisition negotiations in 2009-2010. The amount is debenture funds sitting
in capital, and the money does not exist. Ms. Condos said the $188,984 cost
was for work that Real Estate and Property Management completed in 2009-2010.
Trustee Wilkinson
expressed concerns with the forecast report for Q2 ending June 30, 2017,
Appendix B, specifically, the projected deficit of 0.5% or $207,884. Ms.
McDonald said it isn’t unusual to see a deficit in Q2, and she is confident
OPL will be on target at the end of Q4. Further to a question whether key
projects would be on hold, Ms. McDonald said that they would not. Monique
Désormeaux, Deputy CEO mentioned that options to meet the target or to reduce
costs included slowing down purchased services, and more analysis with
respect to compensation.
In response to a question
from Trustee Wilkinson regarding revenues forecasted to be under budget by
6.5% or $235,824 by year end,
Ms.
Désormeaux advised that part of the reason is due to the lost revenue from
the garage lease, and a decrease in meeting room rentals. With respect to
when the Board will receive the Q3 report, Ms. Désormeaux said in November.
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