1.
That the Ottawa Public Library Board receive the Ottawa Public Library
(OPL)-Library and Archives Canada (LAC) Joint Project report including, the
results of the Site Selection Process, and approve the closeout of Stage 1 of
the Board-approved implementation process for the Central Library Development
Project.
2. That the Ottawa
Public Library Board recommends that City Council approve the Ottawa Public
Library-Library and Archives Canada (OPL-LAC) Joint Project for a new Ottawa
Central Library as described in this report, and as follows:
a. Approve proceeding
with a partnership with Library and Archives Canada based on the overall
assessment score, as detailed in the Ottawa Public Library Development
Project OPL-LAC Partnership Assessment Report (Document 2);
b. Approve the Central
Library Development Project Relationship Framework, as outlined in this
report and described in Document 3 with LAC for an OPL-LAC Joint Facility,
subject to the approval of Government of Canada, and delegate the authority
to negotiate and finalize a Relationship Agreement with Library and Archives
Canada for the design, development, construction and operation of a joint
facility to the CEO of the Ottawa Public Library, in consultation with the
City Manager of the City of Ottawa and report back to OPL Board and City
Council for approval of the detailed relationship agreement by June 2017,
including as follows:
i. That the Joint
Facility be developed to be approximately 216,000 gross square feet (with an
estimated 133,000 gross square feet allocated to OPL), that meets the intent
of the functional building program requirements outlined in the Ottawa Public
Library-Library and Archives Canada Joint Facility Master Program as
described in this report and in Document 6;
ii. That the City-owned
site at 557 Wellington Street (Site 8) be the location of the new Ottawa
Central Library, based on the approved site selection process described
within this report and detailed in the Ottawa Central Library Development
Project Site Evaluation Report (Document 8), and delegate the authority to
the Director, Corporate Real Estate Office to take the necessary actions to
assign the land for this project;
iii. That the new Ottawa
Central Library be delivered through a Design-Bid-Build procurement method as
detailed in this report;
c. Approve in principle
the estimated City-funded portion, $99 million, of the total estimated
project costs ($168 million, Class D estimates) and related funding
provisions as described in this report and set out in Document 12, and that
the CEO of the OPL be directed to work with the City Manager to develop a
funding strategy for the Ottawa Public Library/ City portion of the OPL-LAC
Joint Facility and report back to the Board and City Council by June 2017,
with the intention of seeking project authority to proceed to the Design
stage, as described in this report;
d. Direct the Director,
Corporate Real Estate Office to investigate options to dispose of the
existing assets at 120 Metcalfe Street/191 Laurier Avenue West and report
back to the Ottawa Public Library Board, the Finance and Economic Development
Committee, and City Council, as appropriate;
e. Delegate the
authority to the Director, Infrastructure Services to initiate the
procurement process for the design process as described in this report,
subject to the understanding that a contract will not be awarded until the
Ottawa Public Library Board and City Council have approved the Relationship
Agreement and the Funding Strategy;
f. Direct City staff to
undertake a detailed study into the parking requirements related to the
OPL-LAC facility in order to clarify the expected need for public parking at
the Joint Facility, confirming if any provision for parking aligns with the
broader mandate of the City as well as that of the Municipal Parking
Management Program, and report back to the Ottawa Public Library Board and
City Council with a recommendation by March 2017.
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