Ottawa Public Library Board Meeting
Agenda 14
Tuesday, 12 May 2020, 5:00 p.m.
Electronic Participation
This Meeting will be held
through Electronic Participation in accordance with Bill 187, the Municipal
Emergency Act, advice from the Heritage, Tourism and Culture Division, and the Emergency
Management and Civil Protection Act that prohibits organized public events of
more than five people.
This Meeting may be viewed at: https://zoom.us/j/96752013046?pwd=djFkQ2lXQmpFeEdNellLMFFSa0pUUT09
The
Ottawa Public Library continues to take COVID-19 seriously, and in following
the advice of municipal, provincial, and federal governments, is making
significant changes to services and programming to help protect health and
wellbeing of the community. OPL branches, Bookmobile stops, and Homebound
delivery services are closed until further notice. City Hall is temporarily
closed to help stop the spread of COVID-19. In-person Board, Committee and
Council meetings have been cancelled.
Such
meetings, as warranted, will be held electronically until further notice. For
more
information
about service disruptions, please visit the City of Ottawa’s COVID-19 webpage: https://ottawa.ca/en/health-and-public-safety/covid-19-ottawa
Persons
wishing to provide comments on any of the items contained herein should refer
to the process detailed and attached to this agenda as Appendix A.
Julie Tremblay, Library Board
Assistant
613-580-2424 x32169
[email protected]
You can
use the Library online:
·
Visit
the OPL website and our new Isolation Recreation section for
regularly updated eContent, news and resources for children, teens, and adults.
·
Contact
InfoService by phone
or email from Monday to Saturday, 10 am to 5 pm, for help or to gain access to
OPL’s eContent with your temporary card.
·
Sign up
for a temporary card here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Carol Anne Meehan, Harvey A. Slack, Tim Tierney
Accessible
formats and communication supports, as well as simultaneous interpretation in
both official languages, are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least
two (2)
business days in advance of the meeting to make a request.
That the Ottawa Public
Library Board receive this verbal presentation for information.
|
Please refer to the 14 April 2020 OPL Board Meeting for the report.
|
That the Ottawa Public
Library Board approve the amendment to the CEO Succession Planning Policy, as
further described in this report.
|
That the Ottawa Public
Library Board approve the creation of an Ad hoc Committee composed of
Vice-Chair Fisher and Trustee Brockington to work with staff to develop a
Recovery Framework that will guide the development, implementation and
resumption of all OPL operations.
|
That the Ottawa Public
Library Board receive this report for information.
|
That the Ottawa Public Library
Board receive this report for information.
|
That the Ottawa Public
Library Board receive this report for information.
|
That the Ottawa Public
Library Board receive this verbal report for information.
|
Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Public participation details
Public Delegations
City Hall is temporarily
closed to help stop the spread of COVID-19. Although in-person Board, Committee
and Council meetings have been cancelled, there are several ways in which the
general public can provide submissions to the Board for the May 12 meeting, as
follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Monday, May 11th
will be provided to the Board members prior to the meeting. Comments received
after this time will be forwarded to Board members as soon as possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Monday, May 11). You
may call the Board Assistant at 613-580-2424, x32169 to have comments
transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 12:00 p.m on Tuesday, May 12:
Fill out a
Request to speak form.
Registration will close at 12:00 p.m. See details below on how to participate
remotely in the meeting this manner. If you wish to make a visual presentation,
please see further details below. Notwithstanding the deadlines noted above, public
delegations are requested to register as soon as possible in order to
facilitate an orderly registration process and meeting.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so. The following information is
provided for your consideration and guidance during remote participation in the
meeting:
o
As screen-sharing will not be enabled for participants during this
meeting, those delegates who wish to provide a visual presentation (PowerPoint
or other) must email it the Board email address at: [email protected] prior to the
start of the meeting. Staff will share your presentation from their screen as you speak.
Therefore, in order to allow sufficient time for set-up and testing in advance
of the meeting start time, those who wish to provide visual presentations are
required to register to speak and provide those materials to the Board
Assistant prior to 12:00 p.m. on Tuesday, May 12th.
Logistical Details:
·
When you join the meeting, either by phone or online, you will be
admitted in as an attendee. You will not be greeted upon joining the call. You
will be able to hear the meeting and see the active speaker (if you have video
capability), but your microphone will be muted until it is your turn to speak. You
must be on mute prior to when you are called on to speak, in order to prevent echoes.
Please note there may be a short delay when accessing meeting.
·
If you join the Zoom
meeting through your phone, please Do not put the phone on hold at any time,
as this will result in broadcasting “hold music” online once your mic function
is unmuted.
·
To optimize call
quality when using a laptop, a headset with microphone is best if available to
you; otherwise, whether using your laptop microphone or cellular phone, please
speak directly into the receiver and do not use speaker phone.
·
If you
are
having technical difficulties on May 12th, you may contact the Board
email address at: [email protected].
·
Please note that if you enable
your camera, you will appear to meeting participants in the Zoom meeting.
·
Public
Delegations will be
provided five (5) minutes in which to make their comments once called
upon to speak. Questioning of / debate with the members (or staff) is not
permitted. If you have questions, you may state them during your five minutes.
Your comments must be directly related to the content of the report(s) to which
you are speaking. The Board members may choose to ask you follow-up questions
following your remarks, comment, or ask staff to respond to what you have said.
§
When your five
minutes are up and after answering any questions that may be directed to you,
the Moderator will mute you and you can continue to follow along via the Zoom
meeting.