Ottawa Public Library Logo

 

 

Ottawa Public Library Board Meeting


Agenda 28

Tuesday, 2 November
2021, 5:00 p.m.

Electronic Participation

This Meeting will be held through electronic participation in accordance with Section 238 of the Municipal Act, 2001 as amended by Bill 197, the COVID-19 Economic Recovery Act, 2020. Persons wishing to provide comments on any of the agenda items contained herein should refer to the process detailed in and attached to this agenda as an Appendix A.


This Meeting is available on Zoom:

https://us06web.zoom.us/j/81994398009?pwd=aUYxTE52eHVPaE1QN0tiR0pubjkxUT09

Or by phone: 613 209 3054

Meeting ID: 819 9439 8009

Passcode: 761427


Julie Tremblay, Library Board Assistant
613-580-2424 x32169

[email protected]

 

Use the Library online:

·         Check out our staff recommendations, all on one page for you to explore.

·         Contact InfoService by phone, email or chat for help, or book a virtual 1:1 tutorial.

·         Sign up for a card here.

 

Board Members:

Chair:  Matthew Luloff
Vice-Chair:  Kathy Fisher
Trustees:  Steven Begg, Riley Brockington, Mary-Rose Brown,

Allan Higdon, Rawlson King, Carol Anne Meehan, Harvey A. Slack


Accessible formats and communication supports are available for any specific agenda item.  Please contact the OPL Board at [email protected] at least two (2) business days in advance of the meeting to make a request.

RECOGNITION OF ANISHINĀBE ALGONQUIN TERRITORY

 

REGRETS

 

DECLARATIONS OF INTEREST

 

CONFIRMATION OF MINUTES

 

Minutes 27 – Tuesday, 19 October 2021

 

 

CHAIR’S VERBAL UPDATE

 

CHIEF EXECUTIVE OFFICER'S REPORT

 

REPORTS

 

1.

2022 DRAFT OPERATING AND CAPITAL BUDGET ESTIMATES AND FOUR-YEAR CAPITAL FORECAST

 

 

OPLB-2021-1101

 

 

Report to be tabled at meeting.
That at it’s meeting of November 2, 2021, the Board:
1.         Receive and table the 2022 Draft Budget for Ottawa Public Library and four-year capital forecast; and,
2.         Direct staff to forward the 2022 Draft Budget for Ottawa Public Library to Ottawa City Council on November 3, 2021 as part of City Council’s tabling of the City of Ottawa Draft Operating and Capital budget; and,
That at it’s meeting of November 30, 2021, the Board:
1.         Approve the 2022 Draft Budget for Ottawa Public Library; and,
2.         Upon the Ottawa Public Library Board’s approval of the 2022 Draft Budget, direct staff to forward the report to Ottawa City Council, for consideration on December 8, 2021 as part of the City Council’s approval of the City of Ottawa 2022 Draft Operating and Capital budget.

 

2.

2022 BOARD MEETING SCHEDULE

 

OPLB-2021-1102

 

 

That the Ottawa Public Library (OPL) Board approve the 2022 regular meeting schedule as proposed in Document 1.

 

3.

FUNDRAISING AD HOC COMMITTEE - VACANCY

 

That the Ottawa Public Library Board approve Trustee Rawlson King to fill the Fundraising Ad hoc Committee vacancy.

 

IN CAMERA ITEMS*

 

NOTICES OF MOTION

 

OTHER BUSINESS

 

INQUIRIES

 

ADJOURNMENT

 

NEXT MEETING

30 November 2021

 

Note:   1.         In Camera items are not subject to public discussion or audience*.

2.         Any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public.

 

Appendix A – Public participation details

Public Delegations

There are several ways in which the general public can provide submissions to the Board for the November 2 meeting, as follows:

a)    Submit comments in writing: Persons wishing to provide comments to the Ottawa Public Library Board are strongly encouraged to submit such comments in writing, by email to the Board email address at: [email protected]. Comments received by Tuesday, November 2 will be provided to the Board members prior to the meeting. Comments received after this time will be forwarded to Board members as soon as possible.

 

b)    Submit verbal comments in advance of the meeting (Prior to 4:00 PM on Monday, November 1). You may email [email protected] to have comments transcribed.

 

c)    Register to Speak at the Board Meeting:

Prior to 1:00 p.m. on Tuesday, November 2: Fill out a Request to speak form. See details below on how to participate remotely in the meeting this manner. If you wish to make a visual presentation, please see further details below. Notwithstanding the deadlines noted above, public delegations are requested to register as soon as possible in order to facilitate an orderly registration process and meeting. Logistical details will be provided upon confirmation of registration.

 

Remote participation for Public Delegations

Upon receipt of your registration to speak at the meeting, by way of one of the procedures outlined above, delegates will be asked to submit the username they will be using to join the Zoom meeting, or the phone number from which they will be dialing into the meeting.

Persons who intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so.  The following information is provided for your consideration and guidance during remote participation in the meeting:

As screen-sharing will not be enabled for participants during this meeting, those delegates who wish to provide a visual presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share your presentation from their screen as you speak, and advance through it as needed. Please let staff know when to advance by verbally saying “next slide” or “scroll down” and note that there may be a delay of a few seconds.  In order to allow sufficient time for set-up and testing in advance of the meeting start time, those who wish to provide visual presentations are required to register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on Tuesday, November 2.