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Ottawa Public Library Board Meeting

Minutes 15

Tuesday, 10 May 2016

5:00 p.m.

Champlain Room, Ottawa City Hall, 110 Laurier Avenue West

 

 

Notes:             1.         Underlining indicates a new or amended recommendation approved by the Board.

Present:

Chair:  Tim Tierney

Vice-Chair: André Bergeron

Trustees:  Steven Begg, Kathy Fisher, Allan Higdon,
Catherine McKenney, Scott Moffatt, Pamela Sweet,
Marianne Wilkinson

 

DECLARATIONS OF CONFLICT OF INTEREST

No Declarations of Interest were filed.

 

CONFIRMATION OF MINUTES

 

Minutes 14 - Tuesday, 12 April 2016

 

 

 

CONFIRMED

 

CHAIR’S VERBAL UPDATE

Teen Tech Video Awards

The Chair noted that Teens showcased their talents at the fifth annual event on April 28, 2016. They used filming equipment and video editing software from OPL’s Imagine Space to create their videos. Teen Services Librarians and Teen Advisory Group (TAG) members judged 40 submissions this year.  He said the top 10 videos were screened publicly and the first, second, and third place prizes were awarded. The First place winner took home an Apple iPad and a gift pack from SAW Video.  Chair Tierney congratulated the winners and all the teens who participated. (The winning video, Goodnight Moon, a beloved children’s story takes a dark twist by Ian Kemp, was shown).

Central Library

The Chair advised that the site inventory has begun, and the call-out for sites started April 29, 2016.

MOTION OPL 20160510/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

 

 

RECEIVED

 

CHIEF EXECUTIVE OFFICER'S VERBAL REPORT

Diefenbooker Classic

The CEO noted the Diefenbooker Classic celebrated its 20th anniversary promoting health in the community while fundraising for the West Carleton branches of the Ottawa Public Library.  The Classic was an event for all ages, which promoted community fun, as well as serious racing, with strong regional runners.  As a feature of the race, runners and walkers were directed through the blast tunnel of the “Diefenbunker,” the former National Defence facility now known as Canada’s Cold War Museum.

Ottawa Central Library website

The CEO said OPL is embarking on the most prominent project in its history and was extremely pleased with the feedback of the newly launched Ottawa Central Library website.   The Central Library will be an inclusive, dynamic space for creativity and learning.  There have been more than 3000 visits to the site since the launch. The CEO encouraged everyone to review the website.


 

MOTION OPL 20160510/2

That the Ottawa Public Library Board receive the CEO’s report for information.

 

 

RECEIVED

 

REPORTS

 

1.

STITTSVILLE BRANCH TEMPORARY CLOSURE

 

OPLB-2016-0151

 

MOTION OPL 20160510/3

That the Ottawa Public Library Board approve the temporary closure of the Stittsville Branch (June 17 to July 14, 2016) to undertake facility improvements.

 

 

CARRIED

 

 

2.

OTTAWA CENTRAL LIBRARY PUBLIC ENGAGEMENT FRAMEWORK

 

OPLB-2016-0152

 

The Board heard from the following delegation:

Jevone Nicholas, Bookmark the Core* said his group is advocating for Ottawa Central Library to be in the downtown core, to be the right size, and to be the result of an international design competition with a full public engagement process. He spoke to the May 16 public engagement session being the residents’ only opportunity to speak publicly on the site of the new library.  Mr. Nicholas went on to describe what he thought the extent of the public input on priorities for how the site of the Central Library will be determined.  He indicated the library should publish a report of what was heard, invite people to offer feedback, and validate the report as an accurate representation of what was heard.  Mr. Nicholas pointed out that this step should occur before an analytical report comes to the Board as OPL should assure the public that their feedback will carry weight.  He pointed out that his group felt that to date the public has been led to believe that the project is targeted for LeBreton Flats.  He said there has been no justification of why that part of the city would be appropriate for a Central Library, except that it is slated for redevelopment.  Mr. Nicholas urged the Board to have an international design competition to search out a world-class design for the library, to uphold the public interest, to ensure that the role of citizens is properly recognized, and reflected in the progress and decisions on the project, in the interests of the people of the city, and not the developers.

[The group marked with an asterisk above either provided comments in writing or by email; the submission is held on file with the CEO.]

Trustee Moffatt asked about the benefit of going outside of Ottawa and what an international design process would achieve as there is world class talent available in the city.  Mr. Nicholas said there are many examples around the country of international design competitions occurring and is not suggesting that Ottawa does not have talented architects.  He referenced local talent as well as a number of students enrolled in architecture and urbanism in Ottawa.  He urged the Board not to limit itself to Canada or the City but expand the design process.  Ottawa is a G7 capital city; an international design process would allow best possible options for the library and not something done on the cheap.  Trustee Moffatt asked if the delegate agreed that there is talent in Ottawa, Mr. Nicholas said there are certainly lots of talent in town but that the process should be opened to as many as possible.

 

Trustee Sweet noted that the website has a lot of information, past records of meeting’s, etc. and asked what the plan was going forward regarding capturing information from the consultation processes.  Ms. Anna Basile, Manager, Planning and Board Support mentioned that in the report by PACE, there is a commitment for a summary report to be available to those who participated and will be made available online, which will include all the raw data, and statements that come forward.

 

Trustee Fisher asked if the May 16 session would be webcast and if there will be a wrap-up discussion regarding the comments.  Ms. Basile said the session will not be webcast but it will be recorded and available on the website in conjunction with the online questionnaire. The public will receive summaries of the public input.

 

Trustee Sweet said she was happy with the report, which is meant to be a nimble consultation process and said it is important to realize that it is a framework.

 

Chair Tierney thanked staff and said the Board received great feedback on the website. He repeated that the location is not a foregone conclusion, there is a process in place and looks forward to the next few months.

There being no further discussion, the report was carried as presented.

MOTION OPL 20160510/4

That the Ottawa Public Library Board approve the Central Library Public Engagement Framework as outlined in Document 1.

 

 

CARRIED

 

 

3.

CREATION OF AN ORDER OF FRIENDSHIP AD-HOC COMMITTEE

 

MOTION OPL 20160510/5

That the Ottawa Public Library Board approve the creation of an Ad-Hoc Committee composed of Trustee Begg and Trustee Higdon to review nominations and provide recommendations to the Board.

 

 

CARRIED

 

 

4.

OTTAWA PUBLIC LIBRARY 2015 ANNUAL REPORT

 

OPLB-2016-0154

 


 

MOTION OPL 20160510/6

That the Ottawa Public Library Board receive this report for information.

 

 

RECEIVED

 

 

5.

FIRST QUARTER 2016 FINANCIAL STATEMENTS

 

OPLB-2016-0155

 

MOTION OPL 20160510/7

That the Ottawa Public Library Board:
1.        Receive the 2016 first quarter financial reports; and,
 
2.        Receive the closing of capital Works In Progress accounts as outlined in this report.

 

 

RECEIVED

 

 

ADJOURNMENT

MOTION OPL 20160410/8

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 5:20 p.m.

 

Original signed by                                                  Original signed by

Tim Tierney                                                              Danielle McDonald, CEO

_____________________________                    __________________________

Chair                                                                           Recording Secretary