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Ottawa Public Library Board Meeting

Agenda 5

Champlain Room, 5:00 p.m.

110 Laurier Avenue West

Julie Tremblay, Library Board Assistant
613-580-2424 x32169

[email protected]

 

Board Members:

Chair:  Tim Tierney
Vice-Chair:  André Bergeron
Trustees:  Steven Begg, Allan Higdon, Kathy Fisher, Catherine McKenney, Scott Moffatt, Pamela Sweet,
Marianne Wilkinson

Simultaneous interpretation in both official languages is available for any specific agenda item by calling the committee information number at least 24 hours in advance of the meeting.

Accessible formats and communication supports are available, upon request.

REGRETS

 

DECLARATIONS OF CONFLICT OF INTEREST

 

CONFIRMATION OF MINUTES

 

Minutes 4 - Tuesday, 14 April 2015

 

PRESENTATION

 

1.

EDUCATIONAL - ALTERNATIVE SERVICES

 

REPORTS

CHIEF EXECUTIVE OFFICE

 

2.

CHIEF EXECUTIVE OFFICER DELEGATION OF AUTHORITY AMENDMENTS

 

 

 

OPLB-2015-0042

 

That the Ottawa Public Library Board approve the following recommended changes to the CEO Delegation of Authority:

 

a)        Provide the CEO with the approval authority for general competitive and non-competitive contracts be set at <$500,000 for the CEO, and =$500,000 for the Board.
b)        Provide the CEO with authority to exercise approved spending authority for all capital projects up to the annual approved capital amount.
c)        Provide the CEO with authority to approve, amend, extend, and execute agreements with federal, provincial, and international governments and agencies.

 

d)        Amend Item #22 to read: Temporarily close or relocate branches in keeping with the branch closure policy, temporarily modify bookmobile stops, or temporarily modify kiosk services; and delete item #24.
e)        Grant the CEO with authority to approve Cash or Near-Cash prizes valued at =$300.
f)         Change the reporting frequency for the Report on Contract Expenditures from quarterly to semi-annually and increase the minimum threshold for reporting to $25,000 in accordance with the revised City of Ottawa Purchasing Bylaw.
g)        Modify the terms of the Policy Review period.

 

3.

CHIEF EXECUTIVE OFFICER DELEGATION OF AUTHORITY ANNUAL REPORTING

 

 

 

OPLB-2015-0043

 

That the Ottawa Public Library Board receive the annual report for information.

 

4.

ORGANIZATIONAL REVIEW VERBAL UPDATE

 

CORPORATE SERVICES

 

5.

FIRST QUARTER 2015 FINANCIAL STATEMENTS

 

 

 

OPLB-2015-0045

 

That the Ottawa Public Library Board receive the 2015 first quarter financial reports.

 

*IN CAMERA ITEMS

 

NOTICES OF MOTION

 

OTHER BUSINESS

 

INQUIRIES

 

ADJOURNMENT

 

NEXT MEETING

 

NEXT MEETING

Tuesday, 9 June 2015

 

*Notice

In Camera Items are not subject to public discussion or audience.  Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session.  A form requesting such a review may be obtained, without charge, from the Office of the Chief Executive Officer. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.

 

Note:   1.   Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public.

            2.   Items listed under Communications and Information Previously Distributed do not form part of the regular Agenda and will not be discussed by the Committee unless added to the Agenda pursuant to Section 21(3) of the Procedure By-law. (By-law, January 1, 2015).

 

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