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Ottawa Public Library Board Meeting


Agenda 31

Tuesday, 8 March
2022, 5:00 p.m.

Electronic Participation

This Meeting will be held through electronic participation in accordance with Section 238 of the Municipal Act, 2001 as amended by Bill 197, the COVID-19 Economic Recovery Act, 2020. Persons wishing to provide comments on any of the agenda items contained herein should refer to the process detailed in and attached to this agenda as an Appendix A.


Julie Tremblay, Library Board Assistant
613-580-2424 x32169

[email protected]

 

Use the Library online:

·         Check out our staff recommendations, all on one page for you to explore.

·         Contact InfoService by phone, email or chat for help, or book a virtual 1:1 tutorial.

·         Sign up for a card here.

 

Board Members:

Chair:  Matthew Luloff
Vice-Chair:  Kathy Fisher
Trustees:  Steven Begg, Riley Brockington, Mary-Rose Brown,

Allan Higdon, Rawlson King, Carol Anne Meehan, Harvey A. Slack


Accessible formats and communication supports are available for any specific agenda item.  Please contact the OPL Board at [email protected] at least two (2) business days in advance of the meeting to make a request.

RECOGNITION OF ANISHINĀBE ALGONQUIN TERRITORY

 

ROLL CALL

 

REGRETS

 

DECLARATIONS OF INTEREST

 

CONFIRMATION OF MINUTES

 

Minutes 30 – Tuesday, 8 February 2022

 

Confidential Minutes 7 – Tuesday, 8 February 2022

 

COMMUNICATIONS

 

CHAIR’S VERBAL UPDATE

 

CHIEF EXECUTIVE OFFICER'S REPORT

 

REPORTS

 

1.

2021 FOURTH QUARTER FINANCIAL STATUS REPORT

 

 

OPLB-2022-0301

 

That the Ottawa Public Library (OPL) Board:
1.         Receive this report for information;
2.         Receive previously approved $4,000,000 (October 2021) from Library Services operating surplus to be transferred to the OPL portion of the OPL-LAC Joint Facility project;
3.         Approve $1,244,060 in Library Services operating surplus be transferred to the Library Reserve; and,
4.         Upon the Ottawa Public Library Board’s approval of the transfer of the Library operating surplus, direct staff to work with the City of Ottawa’s (City) Finance Services to include the recommendations as part of the Disposition of 2021 Tax and Rate Supported Operating Surplus / Deficit report through the City’s Finance and Economic Development Committee for approval by Ottawa City Council.

 

2.

FUNDRAISING UPDATE

 

OPLB-2022-0302

 

 

That the Ottawa Public Library Board receive this report for information.

 

3.

ADISOKE – CONSTRUCTION UPDATE AND OPERATIONAL PLANNING

 

 

OPLB-2022-0303

 

 

That the Ottawa Public Library Board receive this report for information.

 

*IN CAMERA ITEMS

 

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO 16.1 (4)(A), THE SECURITY OF THE PROPERTY OF THE BOARD, TO RECEIVE A SECURITY UPDATE  – IN CAMERA – REPORTING OUT DATE: 8 MARCH 2022.

 

NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING)

 

INQUIRIES

 

OTHER BUSINESS

 

ADJOURNMENT

 

NEXT MEETING

12 April 2022

 

Note:   1.         In Camera items are not subject to public discussion or audience*.

2.         Any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public.


 

Appendix A – Remote Participation Details

This particular meeting will be hosted in Zoom. Public Delegations may join the meeting by calling a toll-free telephone number or using Zoom software on a computer or mobile device.

Members of the Board and Required Ottawa Public Library (OPL) Staff

The Library Board Assistant will send a Zoom link and password prior to the meeting to Members of the Board, and staff who are required to participate.

Other OPL and Municipal Staff, Media and General Public

Staff not participating in the meeting, the media and the general public must view the meeting via the Ottawa Public Library’s YouTube channel by clicking on: https://www.youtube.com/watch?v=CM0Ewbf3FnE.

Public Delegations / Submissions to the Board

There are several ways in which the general public can provide submissions to the Board for the March 8 meeting, as follows:

a)    Submit comments in writing: Persons wishing to provide comments to the Ottawa Public Library Board are strongly encouraged to submit such comments in writing, by email to the Board email address at: [email protected]. Comments received by Tuesday, March 8 will be provided to the Board members prior to the meeting. Comments received after this time will be forwarded to Board members as soon as possible.

 

b)    Submit verbal comments in advance of the meeting (Prior to 4:00 PM on Monday, March 7). You may email [email protected] to have comments transcribed.

 

c)    Register to Speak at the Board Meeting:

Prior to 1:00 p.m. on Tuesday, March 8: Fill out a Request to Speak Form. To access the Request to Speak form, please copy and paste the following URL into your browser: https://biblioottawalibrary.ca/en/request-speak-opl-board.” See details below on how to participate remotely in the meeting this manner. If you wish to make a visual presentation, please see further details below. Notwithstanding the deadlines noted above, public delegations are requested to register as soon as possible in order to facilitate an orderly registration process and meeting. Logistical details will be provided upon confirmation of registration.

 

Remote participation for Public Delegations

Upon receipt of your registration to speak at the meeting, by way of one of the procedures outlined above, delegates will be asked to submit the username they will be using to join the Zoom meeting, phone number from which they will be dialing into the meeting and email address (if available). Registration is required so that the Library Board Assistant may provide Zoom meeting information to the speaker prior to the meeting.

Persons who intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already done so.  The following information is provided for your consideration and guidance during remote participation in the meeting:

As screen-sharing will not be enabled for participants during this meeting, those delegates who wish to provide a visual presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share your presentation from their screen as you speak, and advance through it as needed. Please let staff know when to advance by verbally saying “next slide” or “scroll down” and note that there may be a delay of a few seconds.  In order to allow sufficient time for set-up and testing in advance of the meeting start time, those who wish to provide visual presentations are required to register to speak and provide those materials to the Board As