Ottawa Public Library Board

Agenda

Meeting #:

Date:

Tuesday, May 09, 2023

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

Chair Matthew Luloff,
Vice-Chair Kathy Fisher,
Trustee Jessica Bradley,
Trustee Mary-Rose Brown,
Trustee Alison Crawford,
Trustee Rawlson King,
Trustee Catherine Kitts,
Trustee Harvey A. Slack,
and Trustee Adam Smith

Julie Tremblay, Library Board Assistant
(613) 580-2424, ext. 32169
Board@BiblioOttawaLibrary.ca

1.
Notices and meeting information for meeting participants and the public

1.1 - Notices - Meeting Information.pdf

2.1 - Avis - Renseignements concernant la réunion.pdf

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on: https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.
Recognition of Anishinābe Algonquin Territory

3.
Roll Call

4.
Regrets

5.
Declarations of Interest

6.
Confirmation of Minutes

6.1
Minutes 3 - Tuesday, 11 April 2023

1.6.1 - Draft Minutes 3.pdf

6.2
Confidential Minutes 2 - Tuesday, 11 April 2023

7.
Communications

8.
Chair's Verbal Update

9.
Chief Librarian/Chief Executive Officer's Report

10.
Items/Reports

10.1
Creation of an Hours of Operation Ad hoc Committee

That the Ottawa Public Library Board approve the creation of an Ad hoc Committee composed of Vice-Chair Fisher and Trustees King and Slack to further review the data of the 2022 Hours of Operation Survey Results and work with staff to incorporate key findings into any potential recommendations regarding changes to hours of operation for the Board’s consideration.

10.2
First Quarter 2023 Financial Status Report

1.10.2 - 2023 Q1 Financial Status Report.pdf

2.10.2 - Appendix A - 2023 Q1 Operating Financial Report.pdf

3.10.2 - Appendix B - 2023 Q1 External Funds Report.pdf

4.10.2 - Appendix C - 2023 Q1 Trust Funds Report.pdf

5.10.2 - Appendix D - 2023 Q1 Library Board Operating Report.pdf

6.10.2 - Appendix E - 2023 Q1 Capital Status Report.pdf

7.10.2 - Appendix F - 2023 Works In Progress Capital Review.pdf

File Number: OPLB-2023-0509-10.2

Report recommendations:

That the Ottawa Public Library Board:

Receive this report for information;
Approve the closing of the accounts as per the Works in Progress (WIP) Capital Review, including the adjustments of $13,849 to be deducted from the Library Reserves, as further described in this report; and,
Direct staff to work with the City's Financial Services Unit to forward Appendix F - 2023 Works in Progress (WIP) Capital Review to Ottawa City Council, for consideration as part of a report through the City's Finance and Corporate Services Committee.