Ottawa Public Library Board

Agenda

Meeting #:

14

Date:

Tuesday, June 11, 2024

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[email protected]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 13 – Thursday, 2 May, 2024

7.

Communications

7.1

Letter - Office of the City Clerk - Ottawa Council Motion (May 29, 2024)

8.

Chair's Verbal Update

9.

Chief Librarian/Chief Executive Officer's Report

10.

Presentations

10.1

Presentation - Order of Friendship Recipient - Centre 507

11.

Reports

11.1

Ottawa Public Library Board Policy Amendments

File Number: OPLB-2024-0611-11.1

Report Recommendations:

That the OPL Board approve the amendments to the following policies as further described int this report:

1. Policy 002 – Delegation of Authority (Document 1);
2. Policy 008 – Fund Development (Document 2);
3. Policy 013 – Commemorative Naming (Document 3); and,
4. Policy 022 – Sponsorship (Document 4).

11.2

Ādisōke - Update on Construction and Operational Planning

File Number: OPLB-2024-0611-11.2

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

12.

Trustees' Items

12.1

Public Library Association 2024 Conference - Trustee Jessica Bradley Report

File Number: OPLB-2024-0611-12.1

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

13.

In Camera Items

13.1

Cybersecurity Update - In Camera - Reporting Out Date: Not Reporting Out

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(a), to close part of a meeting to members of the public as the subject matter considered is "the security of the property of the Board", at which time a confidential verbal update will be provided on cyber security and will not be reported out.

14.

Information Previously Distributed

14.1

Memo - Management and Professional Exempt (MPE) Cost of Living Allowance (COLA)

14.2

Memo - City Reporting on Ādisōke

14.3

Memo - 2023 Ottawa Public Library Related Fraud and Waste Claims

15.

Notices of Motions (For Consideration at Subsequent Meeting)

16.

Inquiries

17.

Other Business

18.

Adjournment

19.

Next Meeting

Tuesday, September 10, 2024 (July 9 and August 13 dates are held if required)