INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010

Ottawa Police Services Board

Special Meeting

Agenda 20

 

Thursday, 16 April 2020, 2:00 PM

This meeting will be held through electronic participation using Zoom.

 

This meeting may also be viewed online on the Ottawa City Council YouTube Channel.

 

The Ottawa Police Services Board continues to take COVID-19 seriously, and in following the advice of provincial and federal governments, Board and Committee meetings will be held electronically until further notice.

 

Persons wishing to provide comments to the Ottawa Police Services Board or its Committees on any agenda items are welcome to submit such comments in writing, by email to the Executive Director, Krista Ferraro, at krista.ferraro@ottawa.ca.

 

In camera items are not subject to public discussion or an audience.

 

Krista Ferraro, Executive Director

(613) 560-1270

Krista.Ferraro@ottawa.ca

_____________________________________________________________________________________

 


Board Members:

 

Chair: Councillor D. Deans (medical leave of absence)

Vice Chair: L.A. (Sandy) Smallwood (Acting Chair)

Members: Councillor C. Meehan, D. Nirman, R. Swaita, S. Valiquet, Mayor J. Watson

 

CONFIRMATION OF AGENDA

 

That the Ottawa Police Services Board confirm the Agenda of the 16 April 2020 meeting.

 

 

DECLARATIONS OF INTEREST                          

 

ITEMS OF BUSINESS

 

1.     

MOTION TO AMEND THE PROCEDURE BY-LAW 2014-3 TO PERMIT REMOTE PARTICIPATION AS A RESULT OF THE NOVEL CORONAVIRUS (COVID-19) PANDEMIC

Document 1: Amended Procedure By-law (2014-3)

 

Moved by L.A. Smallwood

 

BE IT RESOLVED THAT the Rules of Procedure be suspended to permit the introduction of the following motion, in order to enable the Ottawa Police Services Board and its committees to respond in a timely manner to the restrictions in place as a result of the Novel Coronavirus (COVID-19) pandemic;

 

BE IT FURTHER RESOLVED THAT the Rules of Procedure be suspended to provide that Members of the Board may participate in consideration of, and vote on, this and the following motion through electronic participation by way of Zoom at the Special Meeting of the Ottawa Police Services Board on April 16, 2020;

 

WHEREAS the Novel Coronavirus (COVID-19) pandemic continues to evolve and is causing significant effects across the world and in the City of Ottawa, and

 

WHEREAS the ongoing COVID-19 situation and associated recommendation from Ottawa Public Health that physical distancing be practiced in order to decrease transmission will result in Members of the Board being unable to physically attend the Board meeting of April 16, 2020 and other Board and Committee meetings for an unknown period of time thereafter; and

 

WHEREAS Section 37 of the Police Services Act, R.S.O. 1990, c. P.15, as amended, provides that a Board shall establish its own rules and procedures in performing its duties under the Act; and

 

WHEREAS the Municipal Emergency Act 2020, S.O. 2020, c. 4 provides that a local board, including a Police Services Board, may hold a special meeting to amend a procedure by-law where an emergency has been declared to exist in all or part of the municipality under section 4 or section 7.0.1 of the Emergency Management and Civil Protection Act and a member participating electronically in such a special meeting may be counted in determining whether or not a quorum of Members is present at ant time during the meeting; and

 

WHEREAS on March 17, 2020, an emergency related to the COVID-19 outbreak was declared in the whole of the Province of Ontario, pursuant to Section 7.0.1 of the Emergency Management and Civil Protection Act, as set out in Order in Council 518/2020; and

 

WHEREAS the Acting Chair has convened the special meeting of April 16, 2020 as a Special Meeting of the Board; and

WHEREAS the Board’s Procedure By-law (No. 2014-3) does not provide for electronic participation at meetings of the Board nor its Committees, and Section 27 of the Procedure By-law requires that, “When the Chair calls for the vote on a question, each Member shall remain seated until the result of the vote has been declared by the Chair, …” and that, “A Member not seated shall not be entitled to vote”; and

 WHEREAS, under the current circumstances relating to COVID-19, allowing Board Members  to participate electronically in a meeting of the Board or its Committees pursuant to the Board’s discretionary authority would provide an opportunity for Members unable to physically attend the meeting to participate and exercise their statutory roles and responsibilities; and

 

Therefore Be It Resolved that the Ottawa Police Services Board approve that the Procedure By-law (2014-3) be amended, as such forth in Document 1,  to provide for Members to participate electronically in the Board meeting of April 16 2020 and in all meetings of the Board and its Committees held thereafter while the emergency declaration set out in Order in Council 518/2020 remains in effect in accordance with the parameters described in this motion; and

 

Be It Further Resolved that the Board waive the requirement under Section 27 of the Procedure By-law, such that during the continuation of the State of Emergency when the Chair calls for the vote on a question, any Member participating electronically at that time shall be entitled to vote; and

 

Be It Further Resolved that, in order to respond to evolving circumstances, the Board suspend the notice requirements set out in subsection 35(3) of the Procedure By-law such that these emergency provisions may be amended or revisited by a majority of the Board at a future meeting.

 

 

 

 

 

 

OTHER BUSINESS

 

 

ADJOURNMENT

 

 

NEXT MEETING

 

Regular Meeting - Monday, 27 April 2020 - 4:00 PM

Note: Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public.