Ottawa Public Library Board Meeting
Agenda 29
Tuesday, 30 November 2021, 5:00 p.m.
Electronic Participation
This Meeting will be held through electronic
participation in accordance with Section 238 of the Municipal Act, 2001 as
amended by Bill 197, the COVID-19 Economic Recovery Act, 2020. Persons wishing
to provide comments on any of the agenda items contained herein should refer to
the process detailed in and attached to this agenda as an Appendix A.
This
Meeting is available on Zoom:
https://us06web.zoom.us/j/82516354225?pwd=bFc4TzlOMm9SbFBhSGtLQURVMC9lZz09
Or by phone: 613
209 3054
Meeting ID: 825 1635 4225
Passcode: 244323
Julie Tremblay,
Library Board Assistant
613-580-2424 x32169
[email protected]
Use the Library online:
·
Check
out our staff recommendations, all
on one page for you to explore.
·
Contact
InfoService by phone, email or chat
for help, or book a virtual 1:1 tutorial.
·
Sign up for a card here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Rawlson King, Carol Anne Meehan, Harvey A. Slack
Accessible formats and
communication supports are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least two (2) business
days in advance of the meeting to make a request.
|
RECOGNITION OF
ANISHINĀBE ALGONQUIN TERRITORY
|
That the Ottawa Public
Library Board receive this presentation for information.
|
That the Ottawa Public
Library Board receive this presentation for information.
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Please refer to the 2 November 2021 OPL Board
Meeting for the documents.
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That the Ottawa Public
Library Board:
1. Approve the 2022
Draft Budget for Ottawa Public Library; and,
2. Upon the Ottawa
Public Library Board’s approval of the 2022 Draft Budget, direct staff to
forward the report to Ottawa City Council, for consideration on December 8,
2021 as part of the City Council’s approval of the City of Ottawa 2022 Draft
Operating and Capital budget.
|
That
the Ottawa Public Library Board:
1. Approve
the amendments to the Policy 002 - OPLB - Delegated of Authority (DOA), as
further described in the report,
a. to
align with the City’s procurement policy such that the total project cost
excluded taxes; and,
b. to
correct the names of OPL Board-approved Frameworks.
2. Approve
the amendments to Policy 010 - OPLB – CEO Reporting and Board Monitoring, as
further described in the report,
a. to
reflect that both Labour Relations and Fundraising updates will be provided
twice per year.
b. to
align with the City’s semi-annual reporting on contracts,
3. Approve
that staff produce one consolidated report on 2021 contract expenditures, and
that the Board receive the consolidated report in 2022 in alignment with
Council.
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That the Ottawa Public
Library Board:
1. Approve the 2022
Board Continuing Education Plan (Document 1); and,
2. Approve the
attendance of Trustees for the 2022 Conferences as proposed.
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Public participation details
Public Delegations
There are several ways in
which the general public can provide submissions to the Board for the November
30 meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday, November
30 will be provided to the Board members
prior to the meeting. Comments received after this time will be forwarded to
Board members as soon as possible.
b)
Submit verbal comments
in advance of the meeting (Prior to 4:00 PM on Monday, November 29). You
may email [email protected] to have comments transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 1:00 p.m. on Tuesday, November
30: Fill out a Request to speak form. See details below on how to
participate remotely in the meeting this manner. If you wish to make a visual
presentation, please see further details below. Notwithstanding the deadlines noted
above, public delegations are requested to register as soon as possible in
order to facilitate an orderly registration process and meeting. Logistical
details will be provided upon confirmation of registration.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting, or the phone number from which they will be
dialing into the meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already
done so. The following information is provided for your consideration and
guidance during remote participation in the meeting:
As screen-sharing will not be enabled for
participants during this meeting, those delegates who wish to provide a visual
presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share
your presentation from their screen as you speak, and advance through it as
needed. Please let staff know when to advance by verbally saying “next slide”
or “scroll down” and note that there may be a delay of a few seconds. In order
to allow sufficient time for set-up and testing in advance of the meeting start
time, those who wish to provide visual presentations are required to
register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on
Tuesday, November 30.