Ottawa City Council

Agenda

Meeting #:

38

Date:

Wednesday, June 12, 2024

Time:

10:00 A.m. - 2:00 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Melinda Aston, Council Coordinator,

613-580-2424 ext. 21838, [e-mail]

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1.

Call to order and moment of reflection

2.

Public notices and meeting information

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

3.

National Anthem

Councillor W. Lo

4.

Announcements / Ceremonial Activities

5.

Roll Call

6.

Confirmation of Minutes

6.1

Minutes of the Council meeting of 29 May 2024

7.

Declarations of Interest Including Those Originally Arising from Prior Meetings

8.

Other communications received

8.1

Responses to Inquiries

8.1.1

OCC 2024-04 - Vacant Unit Tax

9.

Regrets

No regrets were filed. 

10.

Motion to Introduce Reports

• Moved by J. Bradley
  Seconded by D. Hill

11.

Ottawa Community Housing Corporation

11.1

Annual General Meeting of the Shareholder of Ottawa Community Housing Corporation (OCHC)

ACS2024-OCC-OCH-0001

• Report recommendation(s)

  1. That the 2023 Annual Report of the Ottawa Community Housing Corporation (OCHC) as described in this report and attached as Document 1, be received; and
  2. That the signed audited financial statements of Ottawa Community Housing Corporation (OCHC) for the year 2023, as described in this report and attached as Document 2, be received; and
  3. That the appointment of Jonathan Byrd to the Board of Directors of Ottawa Community Housing Corporation (OCHC) as a Community Member for a term of three (3) years expiring at the Annual General Meeting (AGM) of OCHC in 2027 as described in this report and attached as Document 3, be approved; and
  4. That the Mayor and the City Clerk be authorized to sign a written resolution on behalf of the City of Ottawa as shareholder of OCHC setting forth the resolutions approved by City Council.

12.

Agriculture and Rural Affairs Committee Report 14

12.1

Motion - Councillor Brown - Living Snow Fence Pilot Program

ACS2024-OCC-CCS-0060 - City Wide

• Committee recommendation(s)

  That Council approve that the City engage with the RVCA and other conservation authorities to design a living snow fence grant program for rural Ottawa on a pilot basis with the goal of delivering this program during 2025; and 

  1. that the program be designed and structured in such a way as to compensate landowners for allowing for trees, shrubs, and other natural features to be planted on their property so as to provide for a living snow fence and some natural habitat space; and 
  2. that compensation provided to landowners be set at a rate that is appropriate given the costs of forgoing the land’s productive use; and 
  3. that benefiting properties be eligible for a maximum of $15,000 per property followed by an annual land retirement payment consistent with the corn row fencing program at 2.5 times market value of unharvested crops for a minimum of 10 years; and 
  4. that the program be structured in such a way that the City will be responsible for covering program costs and the conservation authorities will administer the program (including with respect to grant allocation, planting, and maintaining new features) on behalf of the City; and 
  5. that, prior to pilot program implementation, staff be  directed to survey how other municipalities throughout Canada operate similar programs so as to use lessons from those municipalities when designing the pilot; and
  6. that initial funding for this pilot project be drawn from existing funding under the Ottawa Rural Clean Water Program; and
  7. that staff be directed to engage with a wide a range of government and non-governmental partners, including organizations such as ALUS, in order to secure additional funding for the program; and 
  8. that City staff report back to Council through the Agriculture and Rural Affairs Committee on lessons learned from the pilot in Q4 2025; and 
  9. that as part of this report, staff recommend whether the living snow fence pilot program should be expanded into a permanent City program.
     

13.

Finance and Corporate Services Committee Report 15

13.1

Capital Adjustments and Closing of Projects - City Tax and Rate Supported

File No: ACS2024-FCS-FSP-0009 - City-wide

• Committee Recommendation(s), as amended

  That Council:

  1. Authorize the closing of capital projects listed in Document 1;
  2. Approve the budget adjustments as detailed in Document 2;
  3. Return to source or (fund) the following balances and increase debt authority resulting from the closing of projects and budget adjustments:
     • General revenue: $417,000
     • Tax, Rate and other supported reserves: $22,198,304
     • Transit Capital reserve commitment release: $105,946,011
     • Development Charge reserves: $3,960,514
     • Debt Authority: ($103,038,758)
  4. Permit those projects in Document 3 that qualify for closure to remain open;
  5. Receive the budget adjustments in Document 4 undertaken in accordance with the Delegation of Authority By-law 2023-067, as amended, as they pertain to capital works; and
  6. Authorize staff to perform the necessary financial adjustments as detailed in Documents 1 and 2; and
  7. Approve that $80,000 be transferred from the $981,512.39 in City Wide Capital Reserve Funds to the Parks Asset Management Budget for 2024.

13.2

2024 Tax and Rate Operating and Capital Budget Q1 Status

File No: ACS2024-FCS-FSP-0008 - City-wide

• Committee Recommendation(s)

  That Council:

  1. Receive this report and documents 1 to 4 for information
  2. Approve to increase the Paramedic Service Central Ambulance Communication Centre (CACC) base budget for the provision of dispatch services which is 100% funded by the Province.

13.3

2023 Procurement Year in Review

File No: ACS2024-FCS-PRO-0001 - City-wide

• Committee Recommendation(s)

  That Council receive this report for information.

13.4

Ᾱdisōke Project Update

File No: ACS2024-IWS-IS-001 - City-wide

• Committee Recommendation(s)

  That Council receive this report for information.

13.5

2023 Report on French Language Services

File No: ACS2024-OCC-GEN-0010 - City-wide

• Committee Recommendation(s)

  That City Council:

  1. Receive this report for information.
  2. Approve the 2024 Departmental French Language Services Operational Plans as described in this report and set out in Document 1.

13.6

100 Constellation Drive – Option to Purchase 

File No: ACS2024-SI-HSI-0003 - College (8)

• Committee Recommendation(s)

  That Council delegate authority to the Interim Director, Housing Solutions, and Investment Services Branch of the Strategic Initiatives Department to:

  1. Exercise an option to purchase 100 Constellation Drive, a 6.88-hectare site (17 acres), which includes a 387,629 square foot building described in Document 1 as Parcels 1 and 2.
  2. On February 28, 2026, the end of the Lease for the Option Lands, complete the purchase of the Option Lands, from Arnon Corporation, for the purchase price of $10,000,000 plus additional costs equal to the unamortized balance of capital expenditures (if any) and applicable closing costs estimated at $2,200,000.
  3. Negotiate, finalize, execute and amend as needed such notices, documents, agreements and instruments as necessary regarding exercising the Option to Purchase and the Purchase of the Option Lands. 

14.

Joint Transit Commission and Light Rail Sub-Committee Report 2

14.1

Stage 2 Light Rail Transit Project

File No. ACS 2024- TSD-RCP-0003 – City-wide

• Committee Recommendation(s)

  That Council receive this report for information.

15.

Bulk Consent Agenda

15.1

Agriculture and Rural Affairs Committee Report 14

15.1.1

Tompkins Diversion Municipal Drain – Appointment of Engineer

ACS2024-IWS-WL-0005 - Osgoode (20)

• Committee recommendation(s)

  That Council appoint Mr. Andy Robinson, P. Eng of Robinson Consultants Inc. as the Engineer of record to prepare a report under Section 78(1) of the Drainage Act to inform Council on the current status of the Tompkins Diversion Municipal Drain and whether one or more of the projects listed under subsection 78(1.1) is required for the better use, maintenance or repair of the drainage works or lands or roads.

15.1.2

Blaser Municipal Drain – Appointment of Engineer

ACS2024-IWS-WL-0004 - Osgoode (20)

• Committee recommendation(s)

  That Council appoint Mr. Andy Robinson, P. Eng of Robinson Consultants Inc. as the Engineer of record to prepare a report under Section 8(1) of the Drainage Act in response to a petition received under Section 4 of the Drainage Act, as described in this report.

15.2

Finance and Corporate Services Committee Report 15

15.2.1

2023 Investments, Endowment, and Other Treasury Activities

File No: ACS2024-FCS-FIN-0005 - City-wide

• Committee Recommendation(s)

  That Council: 

  1. Receive the results of the City’s investments for 2023, as required by Ontario Regulation 438/97 as amended, Section 8(1), and the City of Ottawa Investment Policy; 
  2. Approve the recommended annual Sinking Fund Levy reduction of $300 thousand; 
  3. Receive the 2023 Long-Term and Short-Term debt summary; 
  4. Receive the staff update on the migration to the Prudent Investment Regime for funds not immediately required.
  5. Receive the Treasury Services Contracts report as required by Delegation of Authority By law 2023-067 Schedule B, section 15(2)

15.2.2

Lease Financing Agreements 2023

File No: ACS2024-FCS-FIN-0004 - City-wide

• Committee Recommendation(s)

  That Council receive this report on outstanding Lease Financing Agreements as of 31 December 2023 as required by Ontario Regulation 653/05 and the City’s Administration of Capital Financing and Debt Policy.

15.3

City Clerk – Summary of Oral and Written Public Submissions

15.3.1

Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of May 29, 2024

File No. ACS2024-OCC-CCS-0061 - City-wide

• Report Recommendation

  That Council approve the Summaries of Oral and Written Public Submissions for items considered at the City Council Meeting of May 29, 2024, that are subject to the ‘Explanation Requirements’ being the Planning Act, subsections 17(23.1), 22(6.7), 34(10.10) and 34(18.1), as applicable, as described in this report and attached as Document 1.

16.

In Camera Items

16.1

Light Rail Transit (LRT) Legal Updates

To be considered in camera pursuant to Procedure By-law (By-law No. 2022-410), Subsections 13 (1)(e), litigation or potential litigation affecting the City, and 13(1)(f), the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and to provide a briefing related to the in camera item with respect to Light Rail Transit (LRT) Legal Updates.  

As the content of the in camera update contains information pertaining to the legal aspects of the subject matter, the material falls within the exception contemplated by Subsections 13(1)(e) and (f) of City Council’s Procedure By-Law. As such, this matter will not be reported out.

17.

Disposition of Items Approved by Committees under Delegated Authority

• That Council receive the list of items approved by its Committees under Delegated Authority, attached as Document 1. 

18.

Motion to Adopt Reports

• Moved by J. Bradley
  Seconded by D. Hill

19.

Motions of Which Notice Has Been Previously Given

19.1

Partial Closure of Cooper Street for the for the Centretown Community Health Centre 55th Anniversary Street Party

• Moved by A. Troster
  Seconded by J. Leiper

  WHEREAS Centretown Community Health Centre will host the Centretown Community Health Centre 55th Anniversary Street Party event;

  AND WHEREAS the Centretown Community Health Centre 55th Anniversary Street Party offers a food truck, games and activities for kids and seating to chat.

  WHEREAS The Centretown Community Health Centre 55th Anniversary Street Party is to occur on Tuesday, June 25, 2024.

  WHEREAS Cooper Street between Kent Street and Bank Street is required to be closed to accommodate the event and setup; and

  WHEREAS the on-street event set-up will commence at 1:00 p.m. on Tuesday, June 25, 2024, and the event will begin operation at 2:00 p.m. on Tuesday, June 25, 2024; and

  WHEREAS the event take-down will commence at 6:30 p.m. Tuesday, June 25, 2024;

  WHEREAS the City of Ottawa’s Special Events on City Streets By-law (2001-260) prohibits road closures before 6:00 p.m. Monday to Friday; 

  THEREFORE BE IT RESOLVED that Council approve the road closure for Cooper Street between Kent Street and Bank Street from 2:00 p.m.to 6:30 p.m. on Tuesday, June 25, 2024 for the Centretown Community Health Centre 55th Anniversary Street Party, providing it meets the requirements, conditions and approval of Special Events Advisory Team (SEAT).

19.2

Closure of part of Lyon Street for Glebe Neighbourhood Activities Group After School Block Party

• Moved by S. Menard
  Seconded by R. Brockington

  WHEREAS Glebe Neighbourhood Activities Group will host the annual After-School Block Party event;
  WHEREAS the After-School Block Party offers carnival games and a couple inflatable attractions (bounce castle). Event is an end of school year party for the after-school program; and

  WHEREAS The After-School Block Party is to occur on Wednesday, June 19, 2024; and

  WHEREAS Lyon Street between Third Avenue to Second Avenue is required to be closed to accommodate the event and setup; and

  WHEREAS the on-street event set-up will commence at 2:00 p.m. on Wednesday, June 19, 2024, and the event will begin operation at 2:00 p.m. on Wednesday, June 19, 2024; and

  WHEREAS the event take-down will commence at 6:00 p.m. Wednesday, June 19, 2024;

  WHEREAS the City of Ottawa’s Special Events on City Streets By-law (2001-260) prohibits road closures before 6:00 p.m. Monday to Friday; 

  THEREFORE BE IT RESOLVED that Council approve the road closure for Lyon Street between Third Avenue to Second Avenue from 2:00 p.m.to 6:00 p.m. on Wednesday, June 19, 2024 for the After-School Block Party, providing it meets the requirements, conditions and approval of Special Events Advisory Team (SEAT).

19.3

Closure of part of Lyon Street for Glebe Montessori School End of Year BBQ

• Moved by S. Menard
  Seconded by R. Brockington

  WHEREAS Glebe Montessori School will host the annual Glebe Montessori School End of Year BBQ 2024 event; and

  WHEREAS the Glebe Montessori School End of Year BBQ 2024 offers games, kids’ activities, and a on street BBQ. Event is an end of the school year party; and

  WHEREAS The Glebe Montessori School End of Year BBQ 2024 is to occur on Thursday, June 20, 2024; and

  WHEREAS Lyon Street South between Glebe Avenue and First Avenue is required to be closed to accommodate the event and setup; and

  WHEREAS the on-street event set-up will commence at 10:00 a.m. on Thursday, June 20, 2024, and the event will begin operation at 11:00 a.m. on Thursday, June 20, 2024; and

  WHEREAS the event take-down will commence at 1:30 p.m. Thursday, June 20, 2024;

  WHEREAS the City of Ottawa’s Special Events on City Streets By-law (2001-260) prohibits road closures before 6:00 p.m. Monday to Friday; 

  THEREFORE BE IT RESOLVED that Council approve the road closure for Lyon Street South between Glebe Avenue and First Avenue from 11:00 a.m.to 1:30 p.m. on Thursday, June 20, 2024 for the Glebe Montessori School End of Year BBQ 2024, providing it meets the requirements, conditions and approval of Special Events Advisory Team (SEAT).

20.

Motions Requiring Suspension of the Rules of Procedure

21.

Notices of Motion (for Consideration at Subsequent Meeting)

22.

Notice of Intent

• Notice of Intent from Hydro Ottawa Holding Inc. to hold the Annual General Meeting of the Shareholder at the City Council meeting scheduled for June 25, 2024.
• Notice of Intent from Marchés d’Ottawa Markets Municipal Services Corporation to hold its annual Meeting of the Member during the City Council meeting of June 25, 2024.

23.

Motion to Introduce By-laws

23.1

Three Readings

• That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed.

  1. A by-law of the City of Ottawa to establish and regulate Ottawa Fire Services and to repeal By-law No. 2009-319.
  2. A by-law to repeal By-law No. 2024-235 of the City of Ottawa.
  3. A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement.
  4. A bylaw of the City of Ottawa to amend By-law No. 2003-499 respecting the designation of fire routes.
  5. A by-law to partially repeal By-law No. 2024-243 of the City of Ottawa.
  6. A by-law of the City of Ottawa to designate certain lands at ruelle Peony Lane, terrasse Kenabeek Terrace, rue Big Dipper Street, as being exempt from Part Lot Control.
  7. A By-law of the City of Ottawa to amend By-law No. 2022 – 62, a by-law of the City of Ottawa to provide for the extension and modifications to the existing East Savage Municipal Drain in Lot 17, Concession IX, Lots 11 to 17, concession X, Lots 11 to 7, Concession XI, Cumberland Ward, former Township of Cumberland, Lot 1, Concession V, Cumberland Ward, former Township of Gloucester, and Lot 1 Concession IV, Innes Ward, former Township of Gloucester in the City of Ottawa and to repeal By-law No. 1623 of the former Township of Cumberland.

24.

Confirmation By-law

• Moved by J. Bradley
  Seconded by D. Hill

  That the following by-law be read and passed:

  To confirm the proceedings of the Council meeting of 12 June 2024.

25.

Inquiries

26.

Adjournment

• Moved by J. Bradley
  Seconded by D. Hill

  That the proceedings of the City Council meeting of 12 June 2024 be adjourned.