Ottawa Public Library Board

Agenda

Meeting #:

22

Date:

Tuesday, May 13, 2025

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[email protected]

---

1.

Notices and meeting information for meeting participants and the public

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:
https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 21 - Tuesday, 8 April 2025

7.

Communications

8.

Chair's Verbal Update

9.

Chief Librarian/Chief Executive Officer's Report

10.

Reports

10.1

Library Services Asset Management Plan

File Number: OPLB-2025-0513-10.1

Report Recommendations:

That the Ottawa Public Library Board:

1. Approve the Library Services Asset Management Plan, as further described in this report and attached as Document 1; and,
2. Recommend that Council approve the Library Services Asset Management Plan.

10.2

First Quarter 2025 Financial Status Report

File Number: OPLB-2025-0513-10.2

Report Recommendations:

That the Ottawa Public Library Board:

1. Receive this report for information;
2. Approve the closing of $167,936 of capital accounts as per Appendix F, Works in Progress (WIP) Capital Review; and, 

1. 1. Direct staff to work with the City’s Financial Services Unit to forward the information in Appendix F to the City’s Finance and Corporate Services Committee, and further consideration by Council for approval utilizing remaining balances as per the following: 
2. 1. 1. Transfer $167,936 in closures including a $19,488 deficit in Capital Order 909653, to the Library Reserve;
      2. Approve the use of Capital Order 909652 for facility repairs as per this report; and, 
3. Approve a 50 percent increase to levels of delegated spending authority among senior management and management positions as per Table 3; and,

1. 1. Direct staff to update Board Policy #002-OPLB Delegation of Authority accordingly.

10.3

2024 Policy Compliance and Delegation of Authority Annual Reporting

File Number: OPLB-2025-0513-10.3

Report Recommendations:

That the Ottawa Public Library Board receive this report for information.

10.4

Ottawa Public Library 2024 Annual Report

File Number: OPLB-2025-0513-10.4

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

11.

In Camera Items

12.

Information Previously Distributed

12.1

Memo - Trustee Governance Training

12.2

Memo - Update OPLB Standing Committees

13.

Inquiries

14.

Other Business

15.

Adjournment

16.

Next Meeting

Tuesday, June 10, 2025