Ottawa Public Library Board Meeting
Agenda 27
Tuesday, 19 October 2021, 5:00 p.m.
Electronic Participation
This Meeting will be held through electronic
participation in accordance with Section 238 of the Municipal Act, 2001 as
amended by Bill 197, the COVID-19 Economic Recovery Act, 2020. Persons wishing
to provide comments on any of the agenda items contained herein should refer to
the process detailed in and attached to this agenda as an Appendix A.
This
Meeting is available on Zoom:
https://us06web.zoom.us/j/87519766062?pwd=cXN3UkR3SzBIb0J1ODJyT3EwUzZOQT09
Or by phone: 613
209 3054
Meeting ID: 875 1976 6062
Passcode: 489264
Julie Tremblay,
Library Board Assistant
613-580-2424 x32169
[email protected]
Use the Library online:
·
Check
out our staff recommendations, all
on one page for you to explore.
·
Contact
InfoService by phone, email or chat
for help, or book a virtual 1:1 tutorial.
·
Sign up for a library card
here.
Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Rawlson King, Carol Anne Meehan, Harvey A. Slack
Accessible formats and
communication supports are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least two (2) business
days in advance of the meeting to make a request.
|
RECOGNITION OF
ANISHINĀBE ALGONQUIN TERRITORY
|
That the Ottawa Public
Library Board:
1. Receive the Finance
and Economic Development Committee report Adisoke Project Update and
Procurement Tender Results (ACS2021-PIE-IS-0006), attached as Document 1;
2. Receive the funding
strategy for Adisoke, as outlined in this report and Document 1;
3. Approve, and
recommend that City Council approve, a total of $16 million from the Library
Reserve Fund, as further described in this report and Document 1, as follows:
a. A contribution of $5
million, as previously approved by the Board on March 9, 2021;
b. An additional contribution
of $4 million; and,
c. An additional $7 million
for Furniture, Fixtures and Equipment (FF&E), and that a fundraising
target of $7 million be established to address that pressure; and,
4. Direct staff to
provide twice-yearly updates on fundraising status beginning in 2022.
|
That
the Ottawa Public Library Board:
1. Receive
the Facilities Framework and Facilities Master Plan status updates; and,
2. Approve
the Facilities Guiding Principles, as detailed in Document 2.
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INFORMATION PREVIOUSLY DISTRIBUTED
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Public participation details
Public Delegations
There are several ways in
which the general public can provide submissions to the Board for the October
19 meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday, October
19 will be provided to the Board members
prior to the meeting. Comments received after this time will be forwarded to
Board members as soon as possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Monday, October 18).
You may email [email protected] to have comments transcribed.
c)
Register to Speak
at the Board Meeting:
Prior to 1:00 p.m. on Tuesday, October
19: Fill out a Request to speak form. See details below on how to
participate remotely in the meeting this manner. If you wish to make a visual
presentation, please see further details below. Notwithstanding the deadlines noted
above, public delegations are requested to register as soon as possible in
order to facilitate an orderly registration process and meeting. Logistical
details will be provided upon confirmation of registration.
Remote
participation for Public Delegations
Upon receipt of
your registration to speak at the meeting, by way of one of the procedures
outlined above, delegates will be asked to submit the username they will be
using to join the Zoom meeting, or the phone number from which they will be
dialing into the meeting.
Persons who
intend to participate during the meeting may wish to register/sign up in Zoom, if they have not already
done so. The following information is provided for your consideration and
guidance during remote participation in the meeting:
As
screen-sharing will not be enabled for participants during this meeting, those
delegates who wish to provide a visual presentation (PowerPoint or other) must
email it the Board email address at: [email protected]. Staff will share
your presentation from their screen as you speak, and advance through it as
needed. Please let staff know when to advance by verbally saying “next slide”
or “scroll down” and note that there may be a delay of a few seconds. In order
to allow sufficient time for set-up and testing in advance of the meeting start
time, those who wish to provide visual presentations are required to
register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on
Tuesday, October 19.