Ottawa Police Services Board

Minutes

Meeting #:

98

Date:

Monday, March 25, 2024

Time:

4:00 P.m. - 5:00 P.m.

Location:

Electronic Participation

Present:

• Chair: Salim Fakirani, 
• Mayor Mark Sutcliffe, 
• Councillor Cathy Curry, 
• Councillor Marty Carr, 
• Michael Doucet, 
• Peter Henschel, 
• and Dave Donaldson 

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1.

Notices and meeting information for participants and members of the public

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

2.

Confirmation of Agenda

The Chair requested the Board’s consent to amend the agenda and include an additional report entitled "AXON – Operationalization of Digital Evidence Information Management System".

• That the Ottawa Police Services Board confirm the amended agenda of the 25 March 2024 meeting.

  Carried as amended

3.

Confirmation of Minutes

3.1

Minutes #97 of 26 February 2024

• That the Ottawa Police Services Board confirm Minutes #97 of the 26 February 2024 meeting.

  Carried

4.

Committee Meetings: Reports from Committee Chairs & Minutes

4.1

 Policy and Governance Committee - Draft Minutes #16 of 22 February, 2024

• That the Ottawa Police Services Board receive this item for information.

  Received

4.2

Policy and Governance Committee - Draft Minutes #17 of 13 March, 2024

• That the Ottawa Police Services Board receive this item for information.

  Received

4.3

Human Resources Committee - Draft Minutes #19 of 7 March 2024

• That the Ottawa Police Services Board receive this item for information.

  Received

5.

Declarations of Interest

No Declarations of Interest were filed.

6.

Public Delegations

The final public delegate list will be recorded as part of the final draft minutes for the March 25, 2024 meeting. 

7.

Inquiries

Member Carr

Costs of Demonstrations

Demonstrations occur frequently in the City as it is the Nation’s capital. Managing protests and maintaining public safety is costly to the police service. Could the Ottawa Police Service please provide the following costing for demonstration related duties in 2023:

• Officer overtime
• Bringing in services from other jurisdictions to support
• Costs of other resources (vehicles, specialized PPE, etc.)
• Costs related to planning, including intelligence gathering, convening partners, etc.
• Administrative costs as well as costs related to civilian supports, including communications/media
• Other costs incurred as a result of managing demonstrations

Mistaken Identity

• Does the OPS currently have a way of tracking how many wrongful apprehensions have been made by the Ottawa Police due to mistaken identity?
• If so, in the past 5 years, how many have there been?
• How many of these involved the apprehension of racialized individuals?
• If not, is there a way this can be tracked moving forward, including capturing race data?
• What initiatives is the Ottawa Police Service undertaking to minimize these cases of mistaken identity?

8.

Items of Business

8.1

Chair’s verbal report

Chair's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.2

Chief’s verbal report

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.3

OAPSB Conference – Attendance and Sponsorship

Executive Director's report

• That the Ottawa Police Services Board approve:

  1. The attendance of Chair S. Fakirani, Vice Chair M. Carr, Member D. Donaldson and Executive Director K. Ferraro at the Annual Conference of the Ontario Association of Police Services Boards, to be held in Blue Mountain Resort from June 3-5, 2024.
  2. A $1,500 Silver Sponsorship of the Ontario Association of Police Services Boards’ 2024 Annual Conference.
  Carried

8.4

Board Committee Appointments

Executive Director's report

• That the Ottawa Police Services Board approve the appointment of D. Donaldson to the Finance and Audit Committee as well as the Thomas G. Flanagan Scholarship Award Selection Committee.

  Carried

8.5

Community Safety and Policing Act (CSPA), 2019

Presentation & Chief's report (deferred from February)

• That the Ottawa Police Services Board:

  1. Receive the February report for information.

  2. Receive the March report for information.

  Received

8.6

Implementation of Board Requirements under the Community Safety and Policing Act (CSPA) – Board Policies for Approval

Executive Director's report

• That the Ottawa Police Services Board approve the Board policies attached in this report, in keeping with the requirements of the Community Safety and Policing Act (CSPA), and as reviewed by the Board’s Policy and Governance Committee.

  Carried

8.7

Financial Accountability Procedures Manual Update

Chief’s report (deferred from February)

• That the Ottawa Police Services Board approve the updated Financial Accountability Procedures Manual as endorsed by the Finance and Audit Committee.

  Carried

8.8

2024 Internal Audit Work Plan

Chief’s report (deferred from February)

• That the Ottawa Police Services Board approve the 2024 Internal Audit Work Plan as endorsed by the Finance and Audit Committee.

  Carried

8.9

Renewal of Microsoft Enterprise Agreement

This item is before the Board for ratification following pre-approval on February 27,
2024, by electronic polling.

• That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of the Microsoft Canada Inc. Enterprise Agreement renewal for a five-year term from April 1, 2024 to March 31, 2029 for the upward amount of $8,363,015 net of HST.

  Carried

8.10

Missing Persons Act, 2018 – Urgent Demands for Records – Annual Report

Chief's report

• That the Ottawa Police Services Board receive this item for information.

  Received

8.11

South Facility Project Update – Fourth Quarter 2023

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this report for information.

  Received

8.12

Safe Workplace Update Report

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this report for information.

  Received

8.13

Financial Status Report – Fourth Quarter 2023

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.14

Performance Report – Fourth Quarter 2023

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this item for information.

  Received

8.15

Report on the Special Investigations Unit 23-OCD-243

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this report for information.

  Received

8.16

Report on the Special Investigations Unit 23-OCD-309

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this item for information.

  Received

8.17

Report on the Special Investigations Unit 23-OCD-375

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this item for information.

  Received

8.18

Workforce Management Report – Fourth Quarter 2023

Chief’s report (deferred from February)

• That the Ottawa Police Services Board receive this item for information.

  Received

8.19

Legal Services Status Report – 2023 Fourth Quarter

Board Solicitor’s report (deferred from February)

• That the Ottawa Police Services Board receive this item for information.

  Received

8.20

Outstanding Board Inquiries & Motions: February 2024 and March 2024

Executive Director's report

• That the Ottawa Police Services Board:

  1. Receive the February report for information.

  2. Receive the March report for information.

  Received

8.21

Letters of Commendation: February 2024 and March 2024

Chief’s report

• That the Ottawa Police Services Board:

  1. Receive the February report for information.

  2. Receive the March report for information.

  Received

8.22

AXON – Operationalization of Digital Evidence Information Management System

Chief's report

• That the Ottawa Police Services Board delegate authority to the Chief of Police to sign a contract for Digital Evidence Information Management System licences required to operationalize the Axon Evidence.com Digital Evidence Information Management System, for the amount of $1,106,622.27 before applicable taxes.

  Carried

9.

Other Business

10.

In Camera Items

Please note that the in camera meeting was held prior to the public meeting and the following items were discussed: 

1. Operational Update re: Major Events and Demonstrations
2. Operational Matter
3. Operational Matter
4. 2023 Public Sector Salary Disclosure Act
5. Labour Relations Matter
6. Delay Application
7. Complaints Committee Report
8. Labour Relations Matter

Please note that two labour relation matters were deferred for discussion at a future in-camera meeting.

11.

Adjournment

The meeting adjourned at 5:30 pm.

12.

Next Meeting

Regular Meeting – Monday, April 22, 2024 - 4:00 PM