Ottawa Public Library Board

Minutes

Meeting #:

23

Date:

Tuesday, June 10, 2025

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Present:

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Note:

1. The meeting began at 5:02 pm.
2. Trustees Jessica Bradley, Mary-Rose Brown and Adam Smith participated electronically.

2.

Recognition of the Territory of the Anishinābe Algonquin Nation

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.

Roll Call

The Chair proceeded with roll call by voice in random order.

4.

Regrets

There were no regrets.

5.

Declarations of Interest

No Declarations of Interest were filed.

6.

Confirmation of Minutes

6.1

Minutes 22 - Tuesday, 13 May 2025

6.2

Confidential Minutes 10 – 13 May 2025

Results: Carried

7.

Communications

There were no communications.

8.

Chair's Verbal Update

MOTION OPL 20250610/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.

Chief Librarian/Chief Executive Officer's Report

MOTION OPL 20250610/2

That the Ottawa Public Library Board receive the Chief Librarian/CEO’s report for information.

Results: Received

10.

Reports

10.1

Collection Development Policy

File Number: OPLB-2025-0610-10.1

MOTION OPL 20250610/3

That the Ottawa Public Library Board:

1. Approve the conversion of the Content Services Framework from a Board-approved framework to an administrative policy; and,
2. Receive the Collection Development Policy for information.

Results: Received and Carried

10.2

Brand Strategy Phase 3 - Visual Identity

File Number: OPLB-2025-0610-10.2

MOTION OPL 20250610/4

That the Ottawa Public Library Board:

1. Approve the new visual identity (icon and wordmark), as presented;
2. Direct staff to plan for an official public launch and coordinated roll-out in 2026; and,
3. Endorse the communication instruments as part of the Brand Strategy visual identity.

Results: Carried, as amended by Trustee Harvey A. Slack

10.3

Blackburn Hamlet Branch Lease Agreement

File Number: OPLB-2025-0610-10.3

MOTION OPL 20250610/5

That the Ottawa Public Library Board:

1. Approve a Lease Agreement (“Agreement”) with J&D Ladybug Holdings Ltd. ("Landlord”) for 7,333 square feet of commercial space at 199 Glen Park Drive for the continued use of the Blackburn Hamlet Library (“Premises”). The agreement is for a term of ten (10) years commencing December 1, 2025, and ending on November 30, 2035 (“Term”), with a total estimated consideration of $1,614,704.72 plus HST for the Term; and,
2. Delegate authority to the Chief Executive Officer (CEO) to finalize and execute the Agreement in accordance with the terms and conditions detailed in this report.

Results: Carried

10.4

Ādisōke – Update on Construction and Operational Planning

File Number: OPLB-2025-0610-10.4

MOTION OPL 20250610/6

That the Ottawa Public Library Board receive this report for information.

Results: Received

11.

In Camera Items

There were no in camera items.

12.

Information Previously Distributed

12.1

Memo - City reporting on Ādisōke

13.

Notices of Motions (For Consideration at Subsequent Meeting)

There were no Notices of Motion.

14.

Inquiries

There were no Inquiries.

15.

Other Business

The Chair, Trustees and staff shared reading recommendations.

16.

Adjournment

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 6:38 pm.

17.

Next Meeting

Tuesday, September 9, 2025 (July 8 and August 12 dates are held if required).