Finance and Corporate Services Committee

Agenda

Meeting #:

6

Date:

Tuesday, July 04, 2023

Time:

9:30 A.m. - 10:30 A.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Tim Tierney, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• and Councillor George Darouze 

Melinda Aston, Committee Coordinator,
[phone], ext. 21838
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on July 12, 2023 in Finance and Corporate Services Committee Report 6.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Friday, June 30, 2023, and the deadline to register by email to speak is 8:30 am on July 4, 2023.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

FCSC Minutes 5 – June 6, 2023

4.

Responses to Inquiries

4.1

FCSC-2023-02 - LRT Stage 2 Construction

5.

Finance and Corporate Services Department

5.1

Donation of Decommissioned Ambulance to St. John Ambulance

File No.: ACS2023-FCS-FLT-0002 - City-wide

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council waive Subsection 41(4) of the City’s Procurement By-law 2000-50, as amended, and approve the donation of one decommissioned ambulance to St. John Ambulance, with the lost residual value to be funded from the Fleet Reserves.

6.

Office of the City Clerk

6.1

Advisory Body Review

File No.: ACS2023-OCC-GEN-0008 – City-wide

• Report Recommendations

  That the Finance and Corporate Services Committee recommend City Council:

  1. Approve the revised structure establishing Advisory Committees as statutory and policy-based advisory bodies, as described in this report and set out in Document 1, as follows:
     
     1. The Accessibility Advisory Committee;
     2. The Community Safety and Well-Being Advisory Committee;
     3. The French Language Services Advisory Committee; and
     4. The Planning Advisory Committee;
  2. Approve the following for Advisory Committees and City staff, as described in this report:
     1. The procedural requirements for Advisory Committees and related matters described in this report and set out in Document 3, including:
        1. Direct each Advisory Committee to adopt and provide to the Office of the City Clerk by the end of Q3 of 2023 the mandatory governance documents and minimum provisions included in Document 3 to address statutory by-law and policy requirements;
        2. Repeal the Advisory Committee Procedure By-law (By-law No. 2019-44, as amended); and
        3. Direct the City Clerk to review the Advisory Committee procedural requirements and governance documents as part of the 2022-2026 Mid-term Governance Review;
     2. The per meeting honorarium for members of the Accessibility Advisory Committee, to be funded from existing resources;
     3. Amendments to the Terms of Reference for the Planning Advisory Committee, as set out in Document 4;
     4. Direct the City Clerk to consult with Members of Council regarding desired qualifications for Advisory Committee members as part of the 2022-2026 Mid-term Governance Review process; and
     5. Receive the update regarding interim changes to Advisory Committees made through the 2022-2026 Council Governance Review;
  3. Receive for information the general procedural guidance for the following ad hoc advisory bodies, as set out in Documents 5 and 6:
     1. Council Sponsors Groups; and
     2. Department-led Working Groups;
  4. Receive for information the mandate, membership and other details regarding the establishment of the Transit Working Group, as described in this report; and
  5. Approve that the City Clerk be delegated the authority to implement changes to all related processes, procedures, policies and Terms of Reference, and to bring forward by-laws as required to implement Council’s decisions further to the approval of this report and to reflect the current organizational alignment.

6.2

Status Update – Finance and Corporate Services Committee Inquiries and Motions for the period ending 22 June, 2023

File No.: ACS2023-OCC-CCS-0092 - Citywide

• Report Recommendation

  That the Finance and Corporate Services Committee receive this report for information.

7.

Planning, Real Estate and Economic Development Department

7.1

City of Ottawa’s Housing Accelerator Fund Application

File No.: ACS2023-PRE-GEN-0007 - City-wide

• Report Recommendation

  That the Finance and Corporate Services Committee and the Planning and Housing Committee recommend that Council approve the Action Plan as contained in Document 1 of the Report.

7.2

Ottawa Hospital’s Request for Release of a Reversionary Covenant at 1967 Riverside Drive

File No.: ACS2023-PRE-CRO-0013 - Alta Vista (Ward 18)

• Report Recommendations

  That the Finance and Corporate Services Committee recommend Council:

  1. Direct staff to not exercise the City’s reversionary covenant to reacquire the Lands as shown in Document 1, being part of 1967 Riverside Drive;
  2. Approve the removal of the reversionary covenant from title to the Lands shown in Document 1;
  3. Direct staff to hold the estimated $12.9 million uplift in value of the covenant in a separate account until such time as the commercial contractual negotiations are finalized and Council considers a final direction regarding the Municipal local share contribution requested for the new Ottawa Hospital Civic Campus; and
  4. Delegate authority to the General Manager, Finance and Corporate Services Department to enter into, conclude, execute, amend and implement, on behalf of the City, an Agreement to remove the reversionary covenant as described in this report.

7.3

Application by Trim Works Developments Limited for 1280 Trim Road

ACS2023-PRE-EDP-0027 - Orléans East-Cumberland (1)

• Report recommendations

  That the Finance and Corporate Services Committee recommend Council:

  1. Approve the grant application submitted by Trim Works Developments Limited, in respect to 1280 Trim Road, in accordance with the Integrated Orléans Community Improvement Plan, not to exceed $1,257,737 over a maximum period of 10 years, subject to the establishment of, and in accordance with, the terms and conditions of a Community Improvement Plan Agreement; and
  2. Delegate authority to the General Manager, Planning, Real Estate and Economic Development, to finalize and execute an Integrated Orléans Community Improvement Plan Agreement with Trim Works Developments Limited, establishing the terms and conditions governing the payment of a grant for the redevelopment of 1280 Trim Road, to the satisfaction of the General Manager, Planning, Real Estate and Economic Development Department, the City Solicitor, and the Chief Financial Officer.

8.

In Camera Items

8.1

Technology Security – Verbal Update - In Camera – Reporting Out Date: Not to be Reported Out

That, in accordance with Procedure By-law 2022-410, the Finance and Corporate Services Committee resolve to move In-Camera pursuant to Subsection 13(1)(a), to close part of a meeting to members of the public as the subject matter considered is “the security of the property of the City”, at which time a verbal update will be provided on cyber security and the external threat landscape, which is confidential and will not be reported out.

9.

Information Previously Distributed

9.1

Economic Development Update Q1 2023

File No.: ACS2023-PRE-EDP-0030

10.

Notices of Motions (For Consideration at Subsequent Meeting)

11.

Inquiries

12.

Other Business

13.

Adjournment

Next Meeting

September 5, 2023.