Ottawa Public Library Board

Agenda

Meeting #:

9

Date:

Tuesday, December 05, 2023

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Alison Crawford, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Adam Smith, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• and Trustee Harvey A. Slack 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[email protected]

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1.

Notices and meeting information for meeting participants and the public

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on: https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 8 - Tuesday, 7 November, 2023

7.

Communications

8.

Chair's Verbal Update

9.

Chief Librarian/Chief Executive Officer's Report

10.

Reports

10.1

2024 Draft Operating and Capital Budget Estimates and Four-Year Capital Forecast

Please refer to the 7 November 2023 OPL Board meeting for the documents.

Report Recommendations:

That the Ottawa Public Library Board:

1. Approve the 2024 Draft Budget for Ottawa Public Library; and,
2. Upon the Ottawa Public Library Board’s approval of the 2024 Draft Budget, direct staff to forward the report to Ottawa City Council, for consideration on December 6, 2023 as part of the City Council’s approval of the City of Ottawa 2024 Draft Operating and Capital budget.

10.2

Contracts Requiring Board Approval: Security Services and the Integrated Library System

File Number: OPLB-2023-1205-10.2

Report Recommendations:

That the Ottawa Public Library Board: 

1. Delegate authority to the CEO to finalize the procurement process (including awarding of contract) for security services, as further described in the report; and,
2. Approve a five-year, $1,142,717.77 agreement with SirsiDynix for the provision, support, and maintenance of the Integrated Library System, as further described in this report. 

10.3

2024 Board Continuing Education Plan and Conference Attendance

File Number: OPLB-2023-1205-10.3

Report Recommendations:

That the Ottawa Public Library Board: 

1. Approve the 2024 Board Continuing Education Plan (Document 1); and,
2. Approve the attendance of trustees at conferences in 2024 as further described in this report. 

11.

Trustees' Items

11.1

Urban Libraries Council (ULC) 2023 Annual Forum – Trustees Alison Crawford and Harvey A. Slack Reports

File Number: OPLB-2023-1205-11.1

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

12.

In Camera Items

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO 16.1 (4)(A), SECURITY OF THE PROPERTY OF THE BOARD, TO RECEIVE A CYBER SECURITY UPDATE - REPORTING OUT DATE: 5 DECEMBER 2023.

13.

Information Previously Distributed

13.1

Memo - City Reporting on Ādisōke

14.

Notices of Motions (For Consideration at Subsequent Meeting)

15.

Inquiries

16.

Other Business

17.

Adjournment

18.

Next Meeting

Tuesday, 9 January, 2024 (Held)