Nominating Committee

Minutes

Meeting #:

1

Date:

Tuesday, December 13, 2022

Time:

1:00 P.m. - 2:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Present:

• Mayor Mark Sutcliffe, 
• Councillor Riley Brockington, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Theresa Kavanagh, 
• Councillor Catherine Kitts, 
• and Councillor Tim Tierney

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on December 14, 2022 in Nominating Committee Report 1.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Committee. The final draft Minutes will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.

2.

Declarations of Interest

No Declarations of Interest were filed.

3.

Office of the City Clerk

3.1

Appointments to Standing Committees, Sub-Committee and Transit Commission – 2022-2026 Term of Council

File No. ACS2022-OCC-GEN-0032 - City-wide

• Report recommendation

  That the Nominating Committee consider the appointments outlined in this report and recommend to Council the membership of Standing Committees, Sub-Committees and the Transit Commission for the term of Council (2022-2026).

  Carried as amended
• Motion No. NC 2022-01/01
  Moved by T. Tierney

  WHEREAS the Nominating Committee has received and reviewed the results of Councillors’ responses to the Nominating Committee survey circulated to Members of Council on December 7, 2022; and

  WHEREAS the Nominating Committee has considered Members’ preferences and has kept in mind the need to ensure a City-wide balance and perspective on the various Standing Committees, Sub-Committees and Transit Commission; and 

  WHEREAS the Nominating Committee has also considered, as much as possible, each Councillor’s previous service, experience and areas of interest;

  THEREFORE BE IT RESOLVED that the Nominating Committee recommend Council appoint the following Members of Council to the various Standing Committees, Sub-Committees and Transit Commission including the recommended Chairs and Vice-Chairs, as follows:

  1. Agriculture and Rural Affairs Committee 
     
     1. Councillor George Darouze (Chair)
     2. Councillor Clarke Kelly (Vice-Chair)
     3. Councillor David Brown
     4. Councillor Catherine Kitts
     5. Councillor Matthew Luloff
  2. Audit Committee
     
     1. Councillor Cathy Curry (Chair)
     2. Councillor David Brown (Vice-Chair)
     3. Councillor David Hill
     4. Councillor Wilson Lo
     5. Councillor Theresa Kavanagh
     6. Councillor Catherine Kitts
     7. Councillor Allan Hubley
     8. Councillor Marty Carr
  3. Built Heritage Committee
     
     1. Councillor Rawlson King (Chair)
     2. Councillor Stéphanie Plante (Vice-Chair)
     3. Councillor Clarke Kelly
     4. Councillor Ariel Troster
     5. Councillor Jeff Leiper
  4. Community Services Committee:
     
     1. Councillor Laura Dudas (Chair)
     2. Councillor Jessica Bradley (Vice-Chair)
     3. Councillor Ariel Troster
     4. Councillor Marty Carr
     5. Councillor Steve Desroches
     6. Councillor Wilson Lo
     7. Councillor Allan Hubley
     8. Councillor Theresa Kavanagh
        subject to the provision of a Criminal Record Check and signed declaration to the City Clerk in accordance with the Fixing Long-Term Care Act, 2021
  5. Emergency Preparedness and Protective Services Committee
     
     1. Councillor Riley Brockington (Chair)
     2. Councillor David Hill (Vice-Chair)
     3. Councillor Allan Hubley
     4. Councillor Laine Johnson
     5. Councillor Stéphanie Plante
     6. Councillor Clarke Kelly
     7. Councillor Laura Dudas
     8. Councillor Matthew Luloff
     9. Councillor Sean Devine
     10. Councillor Steve Desroches
     11. Councillor Jessica Bradley
  6. Environment and Climate Change Committee
     
     1. Councillor Shawn Menard (Chair)
     2. Councillor Marty Carr (Vice-Chair)
     3. Councillor Riley Brockington
     4. Councillor Cathy Curry
     5. Councillor Rawlson King
     6. Councillor Tim Tierney
     7. Councillor Matthew Luloff
     8. Councillor David Hill
     9. Councillor Theresa Kavanagh
     10. Councillor David Brown
     11. Councillor Sean Devine
  7. Finance and Corporate Services Committee
     
     1. Councillors Matthew Luloff and Catherine Kitts as Members-at-large, and that Councillor Kitts be Vice-Chair.
  8. Planning and Housing Committee
     
     1. Councillor Jeff Leiper (Chair)
     2. Councillor Glen Gower (Vice-Chair)
     3. Councillor Theresa Kavanagh
     4. Councillor Tim Tierney
     5. Councillor Catherine Kitts
     6. Councillor Clarke Kelly
     7. Councillor Cathy Curry
     8. Councillor Ariel Troster
     9. Councillor Wilson Lo
     10. Councillor Laura Dudas
     11. Councillor Laine Johnson
     12. Councillor Riley Brockington
  9. Transit Commission
     
     1. Councillor Glen Gower (Chair)
     2. Councillor Cathy Curry (Vice-Chair)
     3. Councillor Riley Brockington
     4. Councillor Marty Carr
     5. Councillor Wilson Lo
     6. Councillor Tim Tierney
     7. Councillor David Hill
     8. Councillor Jeff Leiper
  10. Transportation Committee
      
      1. Councillor Tim Tierney (Chair)
      2. Councillor Catherine Kitts (Vice-Chair)
      3. Councillor Steve Desroches
      4. Councillor Sean Devine
      5. Councillor George Darouze
      6. Councillor Glen Gower
      7. Councillor Jessica Bradley
      8. Councillor Matthew Luloff
      9. Councillor Ariel Troster
      10. Councillor Laine Johnson
      11. Councillor Laura Dudas
      12. Councillor Wilson Lo
  11. Light Rail Sub-Committee
      
      1. Councillor Steve Desroches (Chair)
      2. Councillor Cathy Curry (Vice-Chair)
      3. Councillor Tim Tierney
      4. Councillor Glen Gower
      5. Councillor Jeff Leiper
  12. Committee of Revision
      
      1. Councillor Clarke Kelly as representative of Agriculture and Rural Affairs Committee
      2. Councillor David Brown as representative of the Environment and Climate Change Committee
      3. Councillor Desroches as representative of Transportation Committee; and
  13. That the five Members of the Agriculture and Rural Affairs Committee sit as the Court of Revision in accordance with the Drainage Act. 
  Carried

3.2

Appointments to Boards – 2022-2026 Term of Council

File No. ACS2022-OCC-GEN-0033 - City-wide

• Report recommendation

  That the Nominating Committee consider the appointments outlined in this report and recommend to Council the appointments to the various boards for the term of Council (2022-2026).

  Carried as amended
• Motion No. NC 2022-01/02
  Moved by T. Tierney

  WHEREAS the Nominating Committee has received and reviewed the results of Councillors’ responses to the Nominating Committee survey circulated to Members of Council on December 7, 2022; and

  WHEREAS the Nominating Committee has considered Members’ preferences and has kept in mind the need to ensure a City-wide balance and perspective on the various Standing Committees, Sub-Committee and Transit Commission; and 

  WHEREAS the Nominating Committee has also considered, as much as possible, each Councillor’s previous service, experience and areas of interest;

  THEREFORE BE IT RESOLVED that the Nominating Committee recommend Council appoint the following Members of Council to the various Boards:

  1. Ottawa Police Services Board, in addition to the Mayor
     
     1. Councillor Marty Carr
     2. Councillor Cathy Curry
  2. Ottawa Public Library Board
     1. Councillor Matthew Luloff and that Council recommend to the Ottawa Public Library Board that Councillor Luloff be nominated to be Chair of the Board
     2. Councillor Jessica Bradley
     3. Councillor Rawlson King
     4. Councillor Catherine Kitts
  3. Ottawa Board of Health
     1. Councillor Catherine Kitts and that Council recommend to the Ottawa Board of Health that Councillor Kitts be nominated to be Chair of the Board
     2. Councillor Rawlson King
     3. Councillor Glen Gower
     4. Councillor Theresa Kavanagh
     5. Councillor Laura Dudas
     6. Councillor Marty Carr
  4. Hydro Ottawa Holding Inc.
     1. Councillor Laura Dudas for the Mayor
     2. Councillor Cathy Curry
  5. Ottawa Community Housing Corporation, in addition to the Mayor (ex officio)
     1. Councillor Theresa Kavanagh and that Council recommend to the Ottawa Community Housing Corporation Board that Councillor Kavanagh be nominated to be Chair of the Board
     2. Councillor Marty Carr
     3. Councillor Stéphanie Plante
     4. Councillor Glen Gower
  6. City of Ottawa Superannuation Fund:
     1. Councillor David Brown
     2. Councillor Marty Carr
     3. Councillor George Darouze
  7. Ottawa Community Lands Development Corporation, in addition to the Mayor:
     1. Councillor Clarke Kelly
     2. Councillor Laine Johnson
     3. Councillor Jeff Leiper
  8. Crime Prevention Ottawa
     1. Councillor David Hill for the Mayor
     2. Councillor Allan Hubley
  9. Ottawa Film Office
     1. Councillor Sean Devine (for the Mayor)
  10. Shaw Centre Board of Directors
      1. Councillor Jessica Bradley
      2. Councillor Stéphanie Plante
  11. Rideau Valley Conservation Authority
      1. Councillor Shawn Menard
      2. Councillor George Darouze
      3. Councillor Theresa Kavanagh
  12. Mississippi Valley Conservation Authority
      1. Councillor Clarke Kelly
      2. Councillor Glen Gower
      3. Councillor Cathy Curry
  13. South Nation Conservation Authority
      1. Councillor George Darouze
      2. Councillor Catherine Kitts
  Carried

3.3

Appointments to External Agencies / Municipal Organizations – 2022-2026 Term of Council

File No. ACS2022-OCC-GEN-0034 - City-wide

• Report recommendation

  That the Nominating Committee consider the appointments outlined in this report and recommend to Council the appointments to the external agencies outlined in this report for the term of Council (2022-2026).

  Carried as amended
• Motion No. NC 2022-01/03
  Moved by T. Tierney

  WHEREAS the Nominating Committee has received and reviewed the results of Councillors’ responses to the Nominating Committee survey circulated to Members of Council on December 7, 2022; and

  WHEREAS the Nominating Committee has considered Members’ preferences and has kept in mind the need to ensure a City-wide balance and perspective on the various Standing Committees, Sub-Committee and Transit Commission; and 

  WHEREAS the Nominating Committee has also considered, as much as possible, each Councillor’s previous service, experience and areas of interest;

  THEREFORE BE IT RESOLVED that the Nominating Committee recommend Council appoint the following Members of Council as the Ottawa City Council representatives to the various external agencies / municipal organizations:

  1. Association of Francophone Municipalities of Ontario (AFMO)
     1. Councillor Stéphanie Plante
  2. Canadian Capital Cities Organization (CCCO)
     1. Councillor Laura Dudas
  3. Rural Ontario Municipal Association (ROMA)
     1. Councillor Clarke Kelly
  4. Ontario Good Roads Association (OGRA)
     1. Councillor Steve Desroches
  Carried

3.4

Appointments of Council Liaisons – 2022-2026 Term of Council

File No. ACS2022-OCC-GEN-0035 - City-wide

• Report recommendation

  That the Nominating Committee consider the appointments outlined in this report and recommend to Council the appointments to the positions of Council Liaison for Anti-Racism and Ethnocultural Relations Initiatives, Council Liaison for Women, Gender Equity and 2SLGBTQ+ Affairs, Council Liaison for Veteran and Military Issues and Council Liaison for the Anishinabe Algonquin Nation Civic Cultural Protocol and Implementation Plan for the 2022-2026 Term of Council.

  Carried as amended
• Motion No. NC 2022-01/04
  Moved by T. Tierney

  WHEREAS the Governance Report, considered by Council at its meeting of December 7, 2022, recommended that the Mayor be tasked with recommending the appointment of a Council Liaison for Anti-Racism and Ethnocultural Relations Initiatives, Council Liaison for Women, Gender Equity and 2SLGBTQ+ Affairs, Council Liaison for Veteran and Military Issues and Council Liaison for the Anishinabe Algonquin Nation Civic Cultural Protocol and Implementation Plan as part of the Nominating Committee process;

  THEREFORE BE IT RESOLVED that the Nominating Committee recommend Council appoint:

  1. Councillor Rawlson King as the City of Ottawa’s Anti-Racism and Ethnocultural Relations Initiatives, 
  2. Councillor Ariel Troster as the City of Ottawa’s Council Liaison for Women, Gender Equity and 2SLGBTQ+ Affairs, 
  3. Councillor Matthew Luloff as the City of Ottawa’s Council Liaison for Veteran and Military Issues, and; 
  4. Councillor Jessica Bradley as the City of Ottawa’s Council Liaison for the Anishinabe Algonquin Nation Civic Cultural Protocol and Implementation Plan.
  Carried

3.5

Appointment of selection panels for Advisory Committees, Boards Requiring Public Appointment and Committee of Adjustment – 2022-2026 Term of Council

File No. ACS2022-OCC-GEN-0036 - City-wide

• Report recommendation

  That the Nominating Committee consider the appointments outlined in this report and recommend to Council the membership of selection panels for various Advisory Committees, Boards Requiring Public Appointment and Committee of Adjustment for the term of Council (2022-2026).

  Carried as amended
• Motion No. NC 2022-01/05
  Moved by T. Tierney

  WHEREAS the Nominating Committee has received and reviewed the results of Councillors’ responses to the Nominating Committee survey circulated to Members of Council on December 7, 2022; and

  WHEREAS the Nominating Committee has considered Members’ preferences and has kept in mind the need to ensure a City-wide balance and perspective on the various Standing Committees, Sub-Committee and Transit Commission; and 

  WHEREAS the Nominating Committee has also considered, as much as possible, each Councillor’s previous service, experience and areas of interest;

  THEREFORE BE IT RESOLVED that the Nominating Committee recommend Council appoint the following Members of Council to the various Selection Panels for Advisory Committees, Boards requiring public appointment and the Committee of Adjustment, in addition to the Mayor as an ex officio Member of all Selection Panels:

  1. Built Heritage Committee 
     
     1. Councillor Rawlson King
     2. Councillor Riley Brockington
  2. Accessibility Advisory Committee
     1. Councillor Theresa Kavanagh
     2. Councillor Matthew Luloff
  3. Mississippi Valley Conservation Authority
     1. Councillor Clarke Kelly
     2. Councillor Cathy Curry
  4. Rideau Valley Conservation Authority
     1. Councillor David Hill
     2. Councillor Steve Desroches
  5. South Nation Conservation Authority
     1. Councillor Catherine Kitts
     2. Councillor George Darouze
  6. Ottawa Community Lands Development Corporation
     1. Councillor Marty Carr
     2. Councillor Steve Desroches
  7. Ottawa Police Services Board
     1. Councillor Rawlson King
     2. Councillor Cathy Curry
  8. Ottawa Public Library Board
     1. Councillor Matthew Luloff
     2. Councillor Jessica Bradley
  9. Committee of Adjustment
     1. Councillor Catherine Kitts
     2. Councillor Shawn Menard
  10. Ottawa Board of Health
      1. Councillor Laine Johnson
      2. Councillor Glen Gower
  11. Mohr’s Landing/Quyon Port Authority
      1. Councillor Clarke Kelly
      2. Councillor George Darouze
  12. Shaw Centre
      1. Councillor Stéphanie Plante
      2. Councillor Tim Tierney
  13. Property Standards and License Appeals Committee
      1. Councillor Riley Brockington
      2. Councillor David Hill

  BE IT FURTHER RESOLVED that the Members of Council who are Chairs of the respective Committees and Boards sit ex officio on the Selection Panels, where applicable; and

  BE IT FURTHER RESOLVED that the following Councillors be appointed to the Council Working Group to work with the City Clerk to develop the report on Advisory Committees, Council Sponsors Groups, Community Advisory Tables, and the proposed new transit advisory body, as approved in the 2022-2026 Council Governance Review:

  1. Councillor Rawlson King
  2. Councillor Matthew Luloff
  3. Councillor Shawn Menard
  4. Councillor Laine Johnson
  5. Steve Desroches
  Carried

4.

In Camera Items

There were no in camera items.

5.

Adjournment

The meeting adjourned at 1:24 pm.