Finance and Corporate Services Committee

Agenda

Meeting #:

7

Date:

Tuesday, September 05, 2023

Time:

9:30 A.m. - 10:30 A.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Tim Tierney, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• and Councillor George Darouze 

Melinda Aston, Committee Coordinator,
[phone], ext. 21838
[email protected]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on September 13, 2023 in Finance and Corporate Services Committee Report 7.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on September 1, 2023, and the deadline to register to speak by email is 8:30 am on September 5, 2023.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

FCSC Minutes 7 – July 4, 2023

3.2

Finance and Corporate Services Committee (FCSC) Confidential Minutes 7, 2023 – 4 July, 2023 (Distributed separately)

4.

Finance and Corporate Services Department

4.1

2023 Tax and Rate Operating and Capital Budget Q2 Status

File No. ACS2023-FCS-FSP-0012 – City-wide

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council receive the Q2 Operating and Capital Status and 2023 Year-end Forecast for information as detailed in Documents 1 to 4.

4.2

Proposed 2024 Budget Directions, Timeline and Consultation Process

File No. ACS2023-FCS-FSP-0011 - City-wide

• Report Recommendations

  That the Finance and Corporate Services Committee recommend that Council approve the following:

  1. The approach and timetable for consultation and consideration of the 2024 budget as outlined in the report.
  2. The following directions for developing the draft 2024 budget:
     1. That the municipal tax increase be set at no more than 2.5 per cent overall inclusive of the following:
        
        1. The Citywide tax levy, which includes funding for Library and Public Heath be increased by no more than 2.5 per cent for 2024, and that Council request that the Public Library Board and Board of Health develop their draft budgets based on the pro rata share of this tax increase;
        2. The Police Services levy be increased by no more than 2.5 per cent and that Council request that the Police Services Board develop their draft budget based on this tax increase;
        3. That the Transit levy be increased by no more than 2.5 per cent and that Council request that the Transit Commission develop their draft budget based on this tax increase.
     2. That the assessment growth taxation revenues generated from new properties be estimated at 1.5 per cent of the current taxation for 2024 and that Council request that the Public Library Board, Board of Health, Police Services Board, and Transit Commission develop their budgets within this allocation.
     3. That City user fees and charges increase in accordance with the direction outlined in the Fiscal Framework or the Long Range Financial Plans.
     4. That the Garbage Fee be increased in accordance with the approved Solid Waste Residential Collections Contracts report and to address the capital investments required for this service per the four-year capital spending plan.
     5. That the draft 2024 Capital Budget be developed in accordance with the direction outlined in the 2019 Development Charge (DC) Background Study, Long Range Financial Plans and Fiscal Framework.
     6. That the draft 2024 Rate-Supported Budget be developed in accordance with the approved 2017 Long Range Financial Plan V - Water, Wastewater and Stormwater.
  3. That the 2024 Recreation, Culture and Facility Services User Fees be approved in order to allow registrations and rentals booked in 2023 for 2024 to use 2024 rates, as described in this report.

4.3

Ottawa Community Ice Partners Loan Guarantee

File No. ACS2023-FCS-FIN-0008 - City-wide

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council authorize the Chief Financial Officer to finalize and execute the terms of a loan guarantee for a credit facility that will be used to retire the existing $3 million line of credit issued to the Ottawa Community Ice Partners by the Royal Bank of Canada and guaranteed by the City of Ottawa.

5.

Planning, Real Estate and Economic Development Department

5.1

Kanata Central Business Improvement Area – Boundary Adjustment

File No. ACS2023-PRE-EDP-0036 - Kanata North (4), Kanata South (23) 

• Report Recommendations

  That the Finance and Corporate Services Committee recommend Council:

  1. Designate the area described in Document 1 as an expanded Business Improvement Area, under Sections 204 and 209 of the Ontario Municipal Act, 2001;
  2. Authorize and direct the City Clerk to send out a notice of Council’s intention to adopt a By-law to alter the existing Business Improvement Area boundaries, as described in Document 1, in accordance with Section 210 of the Ontario Municipal Act, 2001;
  3. Authorize and direct the City Clerk to prepare a By-law to designate the area as an expanded Business Improvement Area, as described in Document 1, in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001; and
  4. Enact the aforementioned By-law in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001, subject to the City Clerk receiving favourable results on the notices referred to in Recommendation 2, advising of the intention to adopt a By-law expanding the Business Improvement Area boundary.

5.2

Heart of Orléans Business Improvement Area – Boundary Adjustment

File No. ACS2023-PRE-EDP-0037 - Orléans East-Cumberland (1), Orléans West-Innes (2) 

• Report Recommendations

  That the Finance and Corporate Services Committee recommend Council:

  1. Designate the area described in Document 1 as an expanded Business Improvement Area, under Sections 204 and 209 of the Ontario Municipal Act, 2001;
  2. Authorize and direct the City Clerk to send out a notice of Council’s intention to adopt a By-law to alter the existing Business Improvement Area boundaries, as described in Document 1, in accordance with Section 210 of the Ontario Municipal Act, 2001;
  3. Authorize and direct the City Clerk to prepare a By-law to designate the area as an expanded Business Improvement Area, as described in Document 1, in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001; and
  4. Enact the aforementioned By-law in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001, subject to the City Clerk receiving favourable results on the notices referred to in Recommendation 2, advising of the intention to adopt a By-law expanding the Business Improvement Area boundary.

5.3

Acquisition of 1245 Kilborn Place

File No. ACS2023-PRE-CRO-0015 - Alta Vista (18)

• Report Recommendations

  That the Finance and Corporate Services Committee recommend City Council:

  1. Approve the acquisition as described in the report for the purchase of the fee simple interest in lands known municipally as 1245 Kilborn Place, shown as Parcel 1 on Document 2 attached being the “1245 Kilborn Place Lands,” from The Roman Catholic Episcopal Corporation of Ottawa for $18.5 million plus applicable taxes and closing costs.
  2. Delegate authority to the Director, Corporate Real Estate Office to enter into, conclude, execute, amend, and implement on behalf of the City, the Purchase Agreement for the acquisition of the “1245 Kilborn Place Lands”, as described in this report.

5.4

Approve the sale of a portion of 751 Peter Morand Crescent in exchange for lands required for Various Active Transportation Connections

File No. ACS2023-PRE-CRO-0004 - Alta Vista (18), Beacon Hill-Cyrville (11), Orléans West-Innes (2) and College (8)

• Report Recommendations

  That the Finance and Corporate Services Committee recommend City Council:

  1. Approve the disposal of a portion of 751 Peter Morand Crescent, described as part of Lot 15, Concession Junction Gore, being Part 11 on Plan 4R-9853 in the City of Ottawa, containing approximately 960.9 metres squared (10,343 square feet), subject to final survey, and shown as Parcel 1 on Document 1 attached, subject to easements that may be required to Conseil Scolaire de District Catholique du Centre-Est de L’Ontario (CECCE), having a value of $393,034.00.
  2. Approve the acquisition of a fee simple interest in lands owned by Conseil Scolaire de District Catholique du Centre-Est de L’Ontario (CECCE), lands required for future various active transportation connections, described as follows:
     
     1. Part of 1303 Fellows Road legally described as part of Blocks C and D on Plan 402639, geographic Township of Nepean, now in the City of Ottawa, being part of PIN 03954-0024, containing an area of approximately 364.7 square metres (3,925 square feet) subject to final survey and shown as Parcel 1 on Document 2 attached hereto;
     2. Part of 6588 & 6664 Carriere Street legally described as part of Lots 3 and 4, Concession 2 (Ottawa Front), as in N522673, save and except Parts 1 and 2 on Plan 4R-11428, geographic Township of Gloucester, now in the City of Ottawa, being part of PIN 04419-0489, containing an area of approximately 1,226 square metres (13,196 square feet) subject to final survey and shown as Parcel 1 on Document 3 attached here to;
     3. Part of 4000 Labelle Street legally described as part of Lot 27, Concession 2 (Ottawa Front), being Part 2 on Plan 4R-9462, except Part 2 on Plan 4R-9790, geographic Township of Gloucester, now in the City of Ottawa, being part of PIN 04264-0018, containing an area of approximately 340 square metres (3,660 square feet) subject to final survey and shown as Parcel 1 on Document 4 attached hereto.
        All having a combined market value of $757,087.00;
  3. Approve the use of funds by Transportation Planning Services held in account 907838 for the difference in land value for the acquisition in the amount of $364,053.00 plus HST as applicable.
  4. Delegate authority to the Director, Corporate Real Estate Office to enter into, conclude, execute, amend and implement, on behalf of the City, the Land Exchange Agreement for the disposal of a portion of 751 Peter Morand Crescent and acquisition of the fee simple lands and payment of the difference in land value as described in this report.

5.5

Application for Approval to Expropriate Lands – Bank Street Rehabilitation Project, Phase 1

File No. ACS2023-PRE-CRO-0005 - River (16), Capital (17) Alta Vista (18)

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council enact a by-law, in the form attached in Document 1, approving the making of an application pursuant to Section 4 of the Expropriations Act for approval to expropriate lands that are required for purposes of the Bank Street Rehabilitation project, Phase 1.

5.6

Request to Waive Market Value – 1325 Avenue L

File No. ACS2023-PRE-CRO-0017 - Alta Vista (18) 

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council waive the Corporate Real Estate Office’s Leasing Policy to grant a License of Occupation for market rent and approve a Temporary License of Occupation to 25 Pickering Holdings Inc. over 1325 Avenue L in consideration of One Dollar ($1.00).

5.7

Declaration of Surplus Land – 2690 Pagé Road

File No. ACS2023-PRE-CRO-0014 - Orléans South-Navan (19) 

• Report Recommendation

  That the Finance and Corporate Services Committee declare a portion of 2690 Pagé Road, being Part of PIN 04756-0303, containing an area of approximately 533.06 square metres (5,738 square feet) and shown as Part 1 on Document 1 attached, as surplus to City requirements.

5.8

Declaration of Surplus Land – 2 Pretty Street and Transfer to Ottawa Community Lands Development Corporation

File No. ACS2023-PRE-CRO-0018 - Stittsville (6) 

• Report Recommendations

  1. That the Finance and Corporate Services Committee declare 2 Pretty Street, being all of PIN 04452-0080, PLAN 745 LOT 10 containing an area of approximately 1,435.03 square metres (15,446.56 square feet) and shown as Parcel 1 on Document 1 as surplus to City requirements.
  2. That the Finance and Corporate Services Committee recommend City Council authorize the transfer of 2 Pretty Street, subject to existing easements and any easements that may be required, to the Ottawa Community Lands Development Corporation (OCLDC) for disposal.

5.9

Delegation of Authority to Sign Mutual Agreement for Drainage Works at 2121 Huntley Road

File No. ACS2023-PRE-CRO-0022 - Rideau-Jock (21)

• Report Recommendation

  That the Finance and Corporate Services Committee recommend City Council authorize and delegate authority to the Director, Corporate Real Estate Office, to execute a Mutual Agreement for Drainage Works under Section 2 of the Drainage Act between the City and Thomas Cavanagh Construction Limited as described in this report.

6.

In Camera Items

7.

Notices of Motions (For Consideration at Subsequent Meeting)

8.

Inquiries

9.

Other Business

10.

Adjournment

Next Meeting

Tuesday, October 3, 2023