Finance and Corporate Services Committee

Minutes

Meeting #:
14
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair: Mayor Mark Sutcliffe, 
  • Vice-Chair: Councillor Catherine Kitts, 
  • Councillor Matt Luloff, 
  • Councillor Cathy Curry, 
  • Councillor Glen Gower, 
  • Councillor Tim Tierney, 
  • Councillor Rawlson King, 
  • Councillor Jeff Leiper, 
  • Councillor Riley Brockington, 
  • Councillor Shawn Menard, 
  • and Councillor George Darouze 
Absent:
  • Councillor Laura Dudas 

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Public Notices English - Hybrid Standing Committee.pdf
2.Public Notices French - Hybrid Standing Committee.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.


Accessible formats and communication supports are available, upon request.


Except where otherwise indicated, reports requiring Council consideration will be presented to Council on May 15, 2024, in Finance and Corporate Services Committee Report 14.


The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Monday, May 6, 2024, and the deadline to register to speak by email is 8:30 am on Tuesday, May 7, 2024.

These “Summary Minutes” indicate the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the full Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in the Summary Minutes are draft until the full Minutes of the meeting are confirmed by the Committee. The draft of the full Minutes (for confirmation) will be published with the agenda for the next regular Committee meeting and, once confirmed, will replace this document.

2.
Declarations of Interest

 

No Declarations of Interest were filed.

3.
Confirmation of Minutes

 

4.
Finance and Corporate Services Department

 

4.1
Conservation Authorities 2024 Levies

This item has attachments. 
1.Report - Conservation Authorities 2024 Levies - AODA.pdf
2.Document 1 - Conservation Authorities - General, Special and Capital- AODA.pdf

File No. ACS2024-FCS-FSP-0006 – City-wide

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that Council approve the 2024 levies for the Rideau Valley, South Nation and Mississippi Valley Conservation Authorities as presented in Document 1, and as outlined in this report.

    Carried

4.2
An Administrative Penalty System (APS) for Parking and Camera-Based Automated Enforcement Violations for the City of Ottawa

This item has attachments. 
1.Report - Administrative Penalty System (APS) for Parking and Camera-Based Automated Enforcement Violations.pdf
2.Document 1 - Draft Administrative Penalty System Appointment By-Law.pdf
3.Document 2 - Draft Parking Administrative Penalty System By-Law.pdf
4.Document 3 - Draft Camera-based Administrative Penalty System By-Law.pdf
5.Document 4 - APS Conflict of Interest Policy - AODA.pdf
6.Document 5 – APS Prevention of Political Interference Policy - AODA.pdf

File No. ACS2024-FCS-SO-0001 – City-wide

Cyril Rogers, Interim General Manager and Chief Financial Officer, Finance and Corporate Services Department (FCSD), along with Robert Giggey, Director ServiceOttawa, FCSD and Jesse Page, Program Manager, Operational Projects (T), FCSD spoke to a PowerPoint presentation, a copy of which is held on file with the City Clerk.

Mr. Rogers, Mr. Giggey, Mr. Page along with Stuart Huxley, City Solicitor, Legal Services responded to questions. After discussion, the Committee CARRIED this item as presented with Councillor M. Luloff dissenting.

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that Council approve:

    1. The establishment of an Administrative Penalty System (APS) for the enforcement, processing, and resolution of parking by-law contraventions, red-light camera and automated speed enforcement contraventions detected by camera systems, in accordance with the Municipal Act, 2001, Regulation 333/07, and the Highway Traffic Act, 1990, Regulation 355/22, in place of the current system administered under the Provincial Offences Act (POA), as further described in this report;
    2. The APS By-Laws and APS Appointment By-Law, substantially in the form set out in Documents 1 and 2 and 3 of this report, and delegate the authority to the City Solicitor to finalize the required by-laws;
    3. The APS Conflict of Interest Policy and the APS Prevention of Political Interference Policy set out in Documents 4 and 5 of this report, as required by the Municipal Act, 2001, Regulation 333/07, and the Highway Traffic Act, 1990, Regulation 355/22.
    Carried

5.
Infrastructure and Water Services Department

 

5.1
2024 Asset Management Plans

This item has attachments. 
1.Report - Asset Management Plans.pdf
2.Document 1 - CommunitySocialServices (EN).pdf
3.Document 1 - CommunitySocialServices (FR).pdf
4.Document 2 - Emergency Protective Services (EN).pdf
5.Document 2 - Emergency Protective Services (FR).pdf
6.Document 3 - Government Services Info Tec (EN).pdf
7.Document 3 - Government Services Info Tec (FR).pdf
8.Document 4 - Greenspace Forest Services (EN).pdf
9.Document 4 - Greenspace Forest Services (FR).pdf
10.Document 5 - Recreation Cultural Services (EN).pdf
11.Document 5 - Recreation Cultural Services (FR).pdf
12.Document 6 - Solid Waste Services (EN).pdf
13.Document 6 - Solid Waste Services (FR).pdf
14.Document 7 - Transit Services (EN).pdf
15.Document 7 - Transit Services (FR).pdf
16.Document 8 - Library Services AMP (EN).pdf
17.Document 8 - Library Services AMP (FR).pdf

File No. ACS2024-IWS-AM-0002 – City-wide

Tammy Rose, General Manager, Infrastructure and Water Services (IWSD), Susan Johns, Director, Asset Management Services, IWSD and Isabelle Jasmin, Deputy City Treasurer Corporate Finance, FCSD spoke to a PowerPoint presentation, a copy of which is held on file with the City Clerk.

Ms. Rose, Ms. Johns, Ms. Jasmin along with Mr. Dan Chenier, General Manager, Recreation, Cultural and Facility Services, Mr. Pat Scrimgeour, Director, Transit Customer Systems and Planning, Transit Services Department and Ms. Clara Freire, General Manager Community and Social Services responded to questions. After discussion, the Committee CARRIED this item as presented. 

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that Council:

    1. Approve the Asset Management Plans as described in this report and attached as Document 1 – 7; and
    2. Approve the renewal components of the Library Services Asset Management Plan, as described in this report and attached as Document 8.
    Carried

6.
Office of the City Clerk

 

6.1
Office of the City Clerk 2023 Annual Report

This item has attachments. 
1.Report - Office of the City Clerk 2023 Annual Report.pdf
2.Document 1 - 2023 Report on the Archives.pdf
3.Document 2 - 2023 Report on the Elections Office - EN.pdf
4.Document 3 - 2023 Report on the Elections Office - FR.pdf
5.Document 4 - 2023 Report on the Information Management BranchV2.pdf
6.Document 5 - Draft revised Schedule A of the Records Retention and Disposition By-law.pdf
7.Document 6 - Changes made to Schedule A of the Records Retention and Disposition By-law.pdf
8.Document 7 - 2023 Report on MFIPPA.pdf

File No. ACS2024-OCC-GEN-0009 – City-wide

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that City Council:

    1. Receive this report; and
    2. Approve the amendments to Schedule “A” of the Records Retention and Disposition By-law as outlined in this report and set out in Documents 5 and 6.
    Carried

6.2
City of Ottawa Municipal Accessibility Plan – Annual Update (2024)

This item has attachments. 
1.Report - COMAP Update Report 2024 (EN).pdf
2.Report - COMAP Update Report 2024 (FR).pdf
3.Document 1 - COMAP 2024 Resident Facing Report.pdf
4.Document 2 - 2020-2024 COMAP Department Initiatives.pdf
5.Document 3 - 2025-2029 COMAP Consultation Plan.pdf
6.Document 4 - Accessible Feedback and Resident Inquiry Procedure.pdf
7.Document 5 - Amendments to Accessibility Policy - 2024.pdf
8.Document 6 - City of Ottawa WCAG Compliance Plan Agreement.pdf
9.Document 7 - 2023 WCAG Compliance Plan Agreement Update.pdf
10.Document 8 - Tracking of Traffic Control Locations for AODA Compliance.pdf
11.Document 9 - 2023 DOPS Compliance Plan Agreement Update.pdf
12.Document 10 - Standards Development Committees Recommendations.pdf
13.Document 11 - AAC Motion AAC2023-01-01.pdf

File No. ACS2024-OCC-GEN-0003 – City-wide

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that Council:

    1. Receive the City of Ottawa Municipal Accessibility Plan –Annual Update (2024) report;
    2. Receive the consultation plan to develop the new 2025-2029 City of Ottawa Municipal Accessibility Plan;
    3. Approve the Accessible Feedback and Resident Inquiries Procedure;
    4. Approve the updated City of Ottawa Accessibility Policy;
    5. Receive information related to exceptions and non-compliances with the Design of Public Spaces Standard and Accessibility Design Standards, as detailed in this report.
    Carried

6.3
Status Update – Finance and Corporate Services Committee Inquiries and Motions for the period ending 26 April 2024

This item has attachments. 
1.Report - Status Update - Motions and Inquiries.pdf
2.Document 1 - Motions and Directions Log- 26 April.pdf

File No. ACS2024-OCC-CCS-0046 – City-wide

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee receive this report for information.

    Received

7.
Community and Social Services Department

 

7.1
Declaration of Surplus Land – 250 Forestglade Crescent and Transfer to Ottawa Aboriginal Coalition

This item has attachments. 
1.Report - Declaration of Surplus Land - 250 Forestglade Crescent -AODA.pdf

File No. ACS2024-CSS-GEN-007 – City-wide

Committee heard from the following public delegation:

  • Chris Alain

The following correspondence is held on file with the City Clerk:

  • Email sent 22 April and 6 May 2024 from Brendan Prinsen (2 submissions)
  • Email sent 24 April 2024 from Carole Elhage
  • Email sent 24 April 2024 from Michael Panetta
  • Email sent 25 April 2024 from Tamara El Awar
  • Email sent 25 April 2024 from Wendy
  • Email sent 25 April 2024 from Sarah Panetta
  • Email sent 26 April 2024 from Sara Elchamaa
  • Email sent 26 April 2024 from Veronica Park
  • Email sent 29 April 2024 from Helen Pichard
  • Email sent 30 April 2024 from Jojo Yang
  • Email sent 1 May 2024 from Sheila Gervais
  • Email sent 6 May 2024 from Melanie King
  • Email sent 6 May 2024 from Carol Serroul
  • Email sent 6 May 2024 from Dr. Vera Etches, Medical Officer of Health
  • Email sent 6 May 2024 from Amy Garson

Following the public delegation, the Committee CARRIED this item as presented.

  • Report Recommendation(s)

    That the Finance and Corporate Services Committee recommend that Council:

    1. Declare 250 Forestglade Crescent, being 04165-0476, shown as Parcel 1 on Document 1 attached as surplus to City requirements;
    2. Waive section 1.2 of the City’s Disposal of Real Property Policy pertaining to the disposal of real property at current market value, Section 2.3 pertaining to the public marketing of viable properties, and Section 4.1 pertaining to the appraisal of the property; and
    3. That the Director, Housing Solutions and Investments, together with the Director, Housing Services, be delegated authority to enter into, conclude, execute, amend, and implement on behalf of the City, the required agreements for the sale of 250 Forestglade Crescent and transfer the property, for nominal consideration, subject to existing easements and any easements that may be required, to the Ottawa Aboriginal Coalition for the purposes of developing the site for transitional housing.
    Carried

8.
In Camera Items

 

There were no in camera items.

9.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

10.
Inquiries

 

10.1
FCSC 2024-01 - Cellular Towers Trillium Line Stations

 

Submitted by Councillor C. Kitts on behalf of Councillor S. Desroches


Can staff advise what would be required for the City to undertake a competitive request of interest process for a cellular tower providers at the Leitrim, Bowesville and Limebank Trillium Line stations with a goal of:

  • Improving cellular phone service in the area for residents, businesses and transit passengers
  • Providing an alternative source revenue to the City of Ottawa

10.2
FCSC 2024-02 - Sliding Scales for Parking Fines

 

Submitted by Councillor S. Menard

Our office is aware of the significant asymmetry of the effect that the same fine can have on different residents. For the luxury car illegally parked near Lansdowne, a parking fine might just be the price they are willing to pay to attend an event, for others, a parking ticket fine could be the difference between them being able to afford their grocery bill at the end of the month.

Other jurisdictions have addressed this inherent inequality through introducing a system of fines geared to income. This has been the case in some Scandinavian countries, including Finland. It has also been raised as a possibility recently in the city of Winnipeg. 

Just last year, a survey conducted by Research Co. found that a majority Canadians support tying speeding ticket fines to income. This suggests that there may be an appetite for this approach to fair fines when it comes to parking fines.

Given that Ottawa is looking to move ahead with an Administrative Penalty System that allows the city more of a prerogative when it comes to the administration of penalties, can staff please review both the possibility and feasibility of a sliding scale for parking fines that is geared to income, or other potential proxies for ability to pay, such as the blue book value of a car?

11.
Other Business

 

There was no other business.

12.
Adjournment

 

Next Meeting


June 4, 2024.

The meeting adjourned at 11:01 am.

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