|
Ottawa
Police Services Board
Minutes 15
Monday,
25 January 2016, 5:00 p.m.
Champlain
Room, 110 Laurier Avenue West, Ottawa
|
Present: Councillor E. El-Chantiry
(Chair), J.
Durrell (Vice Chair), Councillor J. Harder, C. Nicholson, L.A. Smallwood, Councillor
T. Tierney, S. Valiquet
ELECTION
OF CHAIR AND VICE CHAIR
Ms. Fedec, Board Executive
Director, explained that in accordance with Section 28 of the Police
Services Act and the Ottawa Police Services Board Procedural By-law, the
Board must elect a Chair and a Vice Chair at its first meeting each year.
Accordingly, she requested nominations for the position of Chair.
Member Valiquet moved that Member
El-Chantiry be nominated to the position of Chair of the Ottawa Police Services
Board. Member Smallwood seconded the nomination.
The Executive Director
called for any additional nominations. There being none, the following motion
was considered:
That the Ottawa Police Services Board
appoint E. El-Chantiry as Chair of the Board for 2016.
CARRIED
Chair El-Chantiry then called
for nominations for the position of Vice Chair.
Member Nicholson moved that
Member Durrell be nominated to the position of Vice Chair, and Member S.
Valiquet seconded the nomination. There being no other nominations, the
following motion was considered:
Moved by L.A. Smallwood
Seconded by C. Nicholson
That the Ottawa Police Services Board
appoint J. Durrell as Vice Chair of the Board for 2016.
CARRIED
a)
Ottawa
Police Service Gala Cheque Presentations
Chief
Charles Bordeleau officially
presented two cheques for
$42,500 each to
Cindy Smith,
Executive Director, Caring and Sharing Exchange, and Mike Maidment, Executive
Director, Ottawa Food Bank. The funds were raised at the sixth annual Ottawa
Police Service (OPS) Gala. Chief Bordeleau congratulated and thanked the Gala
team lead by Insp. M. Laviolette, and the Community Co-Chair, Mr. M. Sangster,
Telus. To date, $545,000 has been raised through the OPS galas, money that has
gone back into the community.
On behalf of the Board, Chair
El-Chantiry thanked everyone for their leadership and wished them continued
success. He also thanked Mr. M. Sangster, for his continued support.
CONFIRMATION OF AGENDA
NOTICE OF
MOTION
AMENDMENT TO PROCEDURE BY-LAW No.3 OF
2014 (TO BE CONSIDERED AT 21 MARCH 2016 MEETING)
Policy and Governance Committee’s Report
That the Ottawa Police
Services Board receive and table this report and the attached By-law No. 1 of
2016, being a By-law to amend Ottawa Police Services Board Procedure By-law No.
3 of 2014, for approval and enactment at its 21 March 2016 meeting.
RECEIVED
and TABLED
ITEMS OF BUSINESS
1.
CHIEF’S VERBAL
REPORT
Chief Bordeleau reported on the following items (a
copy of the Chief’s verbal report will be kept on file with the Board’s
Executive Director and is available online at ottawapoliceboard.ca):
·
Guns
and Gangs
·
Break
and Enters.
Taxi Demonstrations
Member Tierney referenced an upcoming taxi demonstration
on Parliament Hill on February 2nd. He asked for reassurances that
the OPS were coordinating with the demonstrators and are prepared for any
issues that might arise. Chief Bordeleau explained that with any planned
protest, OPS staff work with their partners including those who are actively
seeking to demonstrate. The OPS’ priority is and always will be the protection
of life and property and that any demonstration is done in a safe manner.
Staff will work proactively with the demonstrators to achieve the least amount
of public disruption as possible.
Member Tierney wanted to make sure that violence will not
be tolerated; that the OPS will charge individuals who break the law. Chief
Bordeleau stated that officers will intervene when necessary and offenders will
be held accountable for their actions.
Traffic Survey
Member Harder noted that the top ten signalized intersection collision locations was
just released and five of the intersections are related to Barrhaven. Member
Harder had heard that traffic officers will be directed to these sites and
wanted to know what the logic was as the traffic moves very slowly in those
locations and speeding isn’t a problem.
Deputy Chief J. Skinner explained that the plan is for an
intelligence lead traffic enforcement initiative. Sgt. D. Hull has been
involved in collecting data and telling officers where to conduct enforcement.
Sometimes it is just about making people more aware of their driving. The plan
is to use ghost cars and speed signs at these locations. It is recognized that
some collisions are occurring at slow speeds, and it is about people being
distracted by various things including cell phones.
Member Harder suggested it might make more sense to make
recommendations on their analysis to the City Traffic Department, as no roads
have been widened to date.
In closing, D/C Skinner noted that the Safer Roads Ottawa
partnership includes engineering, which conducts traffic surveys to determine
the number of vehicles using the roads. The OPS can suggest that something be
done about the flow of traffic, i.e. adjusting the timing of traffic lights.
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
2.
2016 – 2018
BUSINESS PLAN: INNOVATION AND INVESTMENT IN COMMUNITY SAFETY
Chief’s Report
Presentation
Chair
El-Chantiry noted how important the Business Plan document is for the Board as
it reflects its commitment to community safety. This new plan shapes the
position of the Ottawa Police Service to respond to community needs as well as
the Chief’s operational priorities and emerging challenges being faced over the
next three years. It has required many months of collaboration and the Chair
thanked fellow Board members, community partners, OPS members and residents for
their participation and contribution. The Chair thanked everyone involved for
a job well done.
Chief
Bordeleau introduced Director
R. Mar and Ms. J. Ghadiali, Planning, Performance & Analytics, and A/Supt.
M. Ford who would be presenting the 2016-2018
Business Plan to the Board.
(A copy of the
presentation will be kept on file with the Board’s Executive Director.)
Responding
to a question from Member Harder, A/Supt. Ford explained that the Business Plan
steering committee is a group of individuals within the organization. Each of
the 10 goals has been assigned to either a superintendent or a director who
will be responsible for delivering on those objectives.
Member
Valiquet wanted to know how staff was planning on achieving the goal of “a
diverse membership that better reflects the demographics of the communities we
serve”. A/Supt Ford explained that all the goals and objectives have been
identified and work will follow on delivery. The Executive Command and
Steering Committee will come up with strategies that will speak to performing
and delivering on that work.
Member
Harder wanted assurance that the diversification of the force objective included
the number of women that are employed and in particular at the management
level. She pointed out that 51% of the population is female but there are approximately
10 women in upper ranks; a lot of work still needs to be done. She indicated
that she and Member Valiquet would like to be part of any subcommittee working
on this initiative.
Chief
Bordeleau commented that the OPS is the only police service that conducts a
census in order to understand who its members are and compare that to the
community being served. There is a lot of competition for policing in Ontario
including the OPP, RCMP and municipal police services. The pool of candidates continues
to shrink and strategies need to be found to increase the pool.
Responding
to comments made by the Chair, Director Mar noted that according to the Board’s
Monitoring Requirements staff must bring a business plan update including
progress, achievements and accomplishments towards the goals and objectives to
the Board every six months. Reports to the community will be made through the
Annual Report.
That the Ottawa Police Services Board approve the draft 2016-2018
Business Plan: Innovation and Investment in Community Safety.
CARRIED
3.
AMENDMENT
TO BOARD TRAINING POLICY
Policy and Governance
Committee’s report
That
the Ottawa Police Services Board approve amending its Training Policy GA-3 by
adding the following as a new clause 7: “When learning opportunities outside
of the City of Ottawa are offered by webinar as well as by attendance in
person, members are encouraged to participate by webinar”.
CARRIED
4.
AMENDMENT TO THE
PUBLIC REWARD POLICY
Member Smallwood expressed concern that the public could
interpret a third party reward offer as leading to preferential treatment. He
felt it was important that there be no perception of two tiered policing.
Chief Bordeleau stated the current process of how cases are assigned priority
will continue. The offering of a third party reward will not change the
priority status of the files being investigated by any OPS unit.
That
the Ottawa Police Services Board approve that its Public Rewards Policy (CR-10)
be amended by adding the following new section 2.7: “The Chief shall have the
delegated authority to approve a recommendation to cooperate and/or participate
in a reward being offered by a third party. Upon receipt of a recommendation
from a Deputy Chief, the Chief shall determine if the cooperation and/or
participation of the Ottawa Police Service is appropriate, given the
circumstances.”
CARRIED
5.
PURCHASE OF
CONDUCTED ENERGY WEAPONS
That
the Ottawa Police Services Board approve the sole source purchase of 70
Conducted Energy Weapons X2 model from M. D. Charlton Co. Ltd at a cost of $123,157.
CARRIED
6.
REAL YOU WELLNESS
CONTRACT RENEWAL FOR 2016-2020
That
the Ottawa Police Services Board approve the delegation of authority to the
Chief of Police to negotiate a five-year contract with the Real You Inc. based
on a level of 200 clients per year; a year-one contract amount of $840,000; and
an escalation clause of 2% per year, for years two to five.
CARRIED
7.
ONTARIO
ASSOCIATION OF POLICE SERVICES BOARDS: 2016 MEMBERSHIP RENEWAL
Executive Director’s report
That
the Ottawa Police Services Board
approve payment
of $5,943.80, (including HST) to the Ontario Association of Police Services
Boards for its 2016 membership fee.
CARRIED
8.
APPOINTMENT OF
SPECIAL CONSTABLES : OTTAWA POLICE SERVICE
That the Ottawa Police Services Board
approve the appointments listed in Document 1 as Special Constables pursuant to
Section 53 of the Police Services Act, in accordance with the terms and
conditions set forth in the attached Approval of Appointment form.
CARRIED
9.
APPOINTMENT OF
SPECIAL CONSTABLES : OC TRANSPO
That the Ottawa Police Services Board
approve the appointments listed in Document 1 as Special Constables pursuant to
Section 53 of the Police Services Act, in accordance with the terms and
conditions set forth in the attached Approval of Appointment form.
CARRIED
10. APPOINTMENT OF SPECIAL CONSTABLES:
CARLETON UNIVERSITY
That the Ottawa Police Services Board
approve the appointments listed in Document 1 as Special Constables pursuant to
Section 53 of the Police Services Act, in accordance with the terms and
conditions set forth in the attached Approval of Appointment form.
CARRIED
11. OTTAWA POLICE SERVICES BOARD WORK
PLAN: 2016
Policy and Governance Committee’s report
That the Ottawa Police Services Board
approve the 2016 Board Work Plan.
CARRIED
12. BOARD ACTIVITY, TRAINING &
PERFORMANCE: 2015 ANNUAL REPORT
Executive Director’s report
That the Ottawa Police Services Board:
1.
Receive
this report for information.
RECEIVED
2.
Direct
the Executive Director to forward it to City Council for information.
CARRIED
13. BOARD CALENDAR OF MONITORING
REQUIREMENTS 2016
Executive Director’s report
That
the Ottawa Police Services Board receive the 2016 Calendar of Monitoring
Requirements for information.
RECEIVED
14. PERFORMANCE REPORT: FOURTH
QUARTER 2015
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
15. LEGAL SERVICES STATUS REPORT – 2015
FOURTH QUARTER
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
16. SECONDARY ACTIVITIES: 2015
ANNUAL REPORT
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
17. PUBLIC REWARD POLICY: 2015 ANNUAL
REPORT
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
18. APPOINTMENTS MADE UNDER THE INTERPROVINCIAL
POLICING ACT: 2015 ANNUAL REPORT
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
19. BOARD DISCRETIONARY FUND: 2015 ANNUAL
REPORT
Executive Director’s report
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
20. OUTSTANDING BOARD INQUIRIES &
MOTIONS: JANUARY 2016
Executive Director’s report
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
21. LETTERS OF COMMENDATION
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
COMMUNICATIONS
a)
ONTARIO
REGISTERED PENSION PLAN
-
Letter dated 19
November 2015 from The Honourable Charles Sousa, Minister of Finance in
response to the Board’s letter dated 23 June 2015
b)
DRAFT REGULATION
“COLLECTION OF IDENTIFYING INFORMATION IN CERTAIN CIRCUMSTANCES – PROHIBITION
AND DUTIES”
-
Letter dated 7
December 2015 from Roger Anderson, Chair, Durham Regional Police Services Board
to the Honourable Minister Yasir Naqvi, Minister of Community Safety and
Correctional Services
That
the Ottawa Police Services Board receive these communications for information.
RECEIVED
OTHER
BUSINESS
CONSIDERATION OF MOTION TO MOVE IN
CAMERA
Moved by J.
Durrell
That the Ottawa Police
Services Board adjourn the public portion of its meeting to move In Camera to
discuss confidential items pertaining to legal and personnel matters, in
accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:40 p.m.
original signed by original
signed by
____________________________ _____________________________
W. Fedec E.
El-Chantiry
Executive Director Chair