Ottawa Public Library Board

Agenda

Meeting #:

13

Date:

Thursday, May 02, 2024

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[email protected]

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1.

Notices and meeting information for meeting participants and the public

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking
on: https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 12 - Tuesday, 9 April, 2024

7.

Communications

8.

Chair's Verbal Update

9.

Chief Librarian/Chief Executive Officer's Report

10.

Reports

10.1

Order of Friendship Nomination - Centre 507

File Number: OPLB-2024-0502-10.1

Report Recommendation:

That the Ottawa Public (OPL) Board approve Centre 507 for the Order of Friendship, in recognition of the measurable impact of their outreach worker pilot program with OPL in 2023-2024.

10.2

Library Services Asset Management Plan

File Number: OPLB-2024-0502-10.2

Report Recommendations:

​​That the Ottawa Public Library Board: 

1. ​​Approve the Library Services Asset Management Plan, as further described in this report and attached as Document 1; and,  
2. ​ ​Recommend that Council approve the Library Services Asset Management Plan. 

10.3

Ottawa Public Library 2024 Development Charges Background Study and Project List

File Number: OPLB-2024-0502-10.3

Report Recommendations:

That the Ottawa Public Library Board:

1. Approve the Development Charge project list as per Appendix 1; and,
2. Direct staff to forward Document 1 to the City of Ottawa for inclusion in the 2024-2033 Development Charges By-law report to Ottawa City Council for consideration.

10.4

First Quarter 2024 Financial Status Report

File Number: OPLB-2024-0502-10.4

Report Recommendations:

That the Ottawa Public Library Board:

1. Receive this report for information;
2. Approve the closing of accounts as per the Works in Progress (WIP) Capital Review, including the transfer of $13,272 back to the Library Reserves, as further described in this report; and,
3. Direct staff to work with the City’s Financial Services Unit to forward Appendix F – Works in Progress (WIP) Capital Review to Ottawa City Council, for consideration as part of a report through the City’s Finance and Corporate Services Committee.

10.5

Intellectual Freedom Project: Close-Out Report

File Number: OPLB-2024-0502-10.5

Report Recommendations:

That the Ottawa Public Library (OPL) Board:

1. Receive this report for information; and,
2. Approve extending the OPL Board Intellectual Freedom Position Statement until the next term of Board.

10.6

2023 Policy Compliance and Delegation of Authority Annual Reporting

File Number: OPLB-2024-0502-10.6

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

10.7

Ottawa Public Library 2023 Annual Report

That the Ottawa Public Library Board receive this report for information.

11.

In Camera Items

12.

Information Previously Distributed

12.1

Memo - Content Services Framework

13.

Notices of Motions (For Consideration at Subsequent Meeting)

14.

Inquiries

15.

Other Business

16.

Adjournment

17.

Next Meeting

Tuesday, June 11, 2024